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PAAW0100 - Maintain Proposal Configuration

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Description/Overview

This page allows the user to configure various features of the CAPS system and to deselect groups of selection.

Notices

Communication settings affect the processing of communication items for Proposals users - but some of these settings can be overridden for an individual user in SECW0066.

For more information regarding notifications see Proposals Communications.

Date Aliases which determine warning generation and deadlines for proposal processing, are also recorded on this page. The value for these date aliases for a particular proposal is determined relative to the calendar instance(s) selected for a proposal timeline in PAAW1040. In that page, an Academic Calendar instance is recorded for Course or Unit Set proposals, and an Academic Calendar instance and Teaching Calendar instance are recorded for a Unit or User Defined proposal.
The deadlines of a proposal may also be affected by settings for elements in PAAW0200, or by manual overrides in PAAW1140.

This page is reached directly from the Callista main menu.

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Field Descriptions

Field: Description:
Default User Communication Method Default Communication Method for Proposals users.
  • Email - User receives messages via email.
  • Notices - User sees message when they log into Staff Connect.
  • All - User receives messages via both means above.
For an individual user, this setting can be overridden in SECW0066.

S_PROPOSAL_CONF.DFLT_ NOTIFICATION_TYPE
Default User Notification Frequency The default frequency for communications to be sent to a Proposal user.
  • Daily - New communication items are sent the next time that CORJ5000 is run - or as determined by the day(s) nominated for the user in SECW0066.
  • Weekly - New communication items are held over until at least a week has passed since the last communication was sent to a user.
S_PROPOSAL_CONF.DFLT_NOTIFICATION_FRQNCY
Submit Date Alias The 'Submit' date is the date by which a proposal should be submitted. It cannot be submitted after this date has passed.
In lieu of overrides in PAAW1140 or PAAW0200, the date alias value for the Teaching Calendar (for unit or user defined proposals) or Academic Calendar (for course or unit set proposals) selected for a Proposal Timeline in PAAW1040 will be the submit date for the proposal.
The Date Alias selected here should be defined in all instances of Academic and Teaching Calendars.
Date Aliases are defined in CALF0420 and date alias values are defined for calendar instances in CALF0511.

S_PROPOSAL_CONF.SUBMIT_DT_ALIAS
Final Date Alias The 'Final' date is the date by which a proposal should be approved. It cannot be transferred in Calista Course Structure and Planning after this date has passed.
In lieu of overrides in PAAW1140 or PAAW0200, the date alias value for the Teaching Calendar (for Unit or User Defined proposals) or Academic Calendar (for Course or Unit Set proposals) selected for a Proposal Timeline in PAAW1040 will be the final date for the proposal. The Date Alias selected here should be defined in all instances of Academic and Teaching Calendars.
Date Aliases are defined in CALF0420 and date alias values are defined for calendar instances in CALF0511.

S_PROPOSAL_CONF.FINAL_DT_ALIAS
Show Submission Warning A warning lamp may display in PAAW1000 for a proposal whose Submission deadline is approaching. Enter a whole number (of days) in this field to nominate the number of days before the submission deadline when this lamp will begin to display. Leave the field blank to stop the lamp from displaying.

S_PROPOSAL_CONF.SUBMISSION_DAY_WARN
Enable Review Comments This check box controls whether reviewers can record a comment as part of recording their review outcome. If this check box is not selected, then the Comment field is not available in PAAW1150 and hence reviewers do not have to record their comment in two places, i.e. in the proposal itself and whilst recording their decision.

S_PROPOSAL_CONF.ENABLE_REVIEW_COMMENTS_IND

 

Related Communications

This section of the page displays a list of proposal events and the communications that they trigger.

Field: Description:
Communication Event Defined set of events that can trigger communications. Each event may have more than one Communication Type associated with it. i.e multiple rows in this list.
Some proposal events are described below. More information about Proposals communications can be found in the Proposals Communications help page.

S_PROPOSAL_COM.S_PROPOSAL_ITEM_COM_TRIG
Communication to Send The template used to create the communication. This determines its content and structure. Templates are defined in CORW0500. Only Templates with a Communication Type Context of PROPOSAL and Delivery Type of EMAIL or NOTICE are available for selection here.

S_PROPOSAL_COM.COMMUNICATION_TYPE
Delivery Method Delivery method defined for the Communication Template in CORW0500.
For Proposals communications, this will be EMAIL or NOTICE.

COMMUNICATION_TYPE.S_MESSAGE_DELIVERY_TYPE

Examples of events that will trigger the generation of Proposal Communications.

Simultaneous Proposals - When two different unsubmitted proposals are being developed for the same curriculum item.
Subscriptions - A user's Proposal Subscriptions are set via their Personal Preferences in SECW0066.
i.e. They can nominate to subscribe to receive a communication when: Editor Added - When a new editor is added to a Proposal
Editor Removed - When an editor is removed from a Proposal.

For a more complete set of Proposal Communications see Proposal Communications.

Groups

On this tab an administrator can create Groups of proposal type selection options for display in PAAW1000.
Selection options are defined for Proposal Types in PAAW0200 and form links used in the creation of proposal instances in PAAW1000

To Create a Group

  1. In PAAW0100 with the Groups tab selected, click on the Add icon in the Left or Right area.
  2. Record a name for the Group and click on the Add button.
  3. Select your new group it will be at the bottom of the list for the relevant area.
  4. Click on the Move Up or Move Down buttons to position the new group relative to the other groups. Or change the area for the group if required.
  5. With your new group selected, click on the Add button in the Links table (Below the Area panels).
  6. Select the Proposal Types to include in the group and then click on the Use Selected button.
  7. Click on the Save or Save & Close button to save your new group.

Users can determine which Groups are not displayed for them in PAAW1000, by deselecting the group in SECW0066.

By default all Groups available for the user will be selected to display in PAAW1000. To stop a group from displaying, deselect the check box for it and save the change.
Groups will only be shown in SECW0066 if they have at least one link for a Proposal Type which the user has security access to create.

Field Descriptions

Field: Description:
Group Name Name given to this group.

PROPOSAL_SELECTION_GROUP.GROUP_NAME
Text Selection option text

PROPOSAL_TYPE_SELECTION.SELECTION_TEXT
System Proposal Type Type of Proposal created. i.e.COURSE, UNIT or UNITSET

PERSON_PROPOSAL_SELECTION_GROUP.SELECTED_IND
New Proposal Proposal Type resulting in a new proposal

PROPOSAL_TYPE_SELECTION.NEW_PROPOSAL_IND
Update Proposal Proposal Type resulting in an update proposal

PROPOSAL_TYPE_SELECTION.UPDATE_PROPOSAL_IND
Include Choose Sections Step Proposal Type that includes Choose Sections

PROPOSAL_TYPE_SELECTION.ALLOW_WIZZARD_IND
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Last modified on 13 May, 2015 2:21 PM

History Information

Release Version Project Change to Document
18.0 2074 - Proposals Functional Updates and
2090 - PC237		 Added Enable Review Comments check box.
18.0 2090 - PC300 Added Groups section
16.0 1844 - 11g Upgrade Added Related Communications section.
15.0 1722 - 11g Upgrade New Help page for 11g.
12.1.1 1580 - Communication New Page