The Person Inquiry Screen (INQF1A00)

To see help about a particular feature of this screen, click on the feature in the picture below.

About The Information In This Screen

The screen is divided into two blocks:

• Person block - Queries are performed here to retrieve the record of a particular person. Displays information about the person selected by the query. If more than one person was selected by the query, the Person Query Summary screen is displayed, where one of the records can be selected. Alternatively, click on the Find Person icon to display the Find Person screen where more complex queries can be used to locate a person.
  Any of the fields in this block can be used as query criteria (except the Encumbered, Applicant and Inquirer indicators), with Person ID being the most efficient and reliable.
  Callista can contain records of past and present students and non-students, such as staff, exam supervisors etc.
• Student Course Attempt block -displays a list of the student's courses. More information can be viewed for any one of these courses by clicking on the relevant navigation button (see Where To From Here, below).

Where To From Here?

• View a picture of the person (where available) - by clicking on the Person Image button .
• View the addresses recorded for the person - by clicking on the Addresses button.
• View details of the student's courses - by either:
  • selecting one of the courses displayed in this screen and clicking on the Detail button , for details of the 'selected' course or
  • clicking on the Enrolled Course button, for details of ENROLLED courses only or
  • clicking on the Academic History button, for details of all course attempts (in status order).
• View details of the student's fee assessments:
  • Student Course Fees button - clicking on the button displays details of the student's fee assessments for each of their course attempts in the Student Course Fee Inquiry screen.
  • Student Fee Calendars button - clicking on the button displays details of the student's fee assessments for each fee period in the Student Fee Calendar Inquiry screen.
  • Student Course Fees button - clicking on the button displays details of the student's fee assessments for the selected course attempt in the Student Course Fee Inquiry screen.
• Return to the Callista menus - by clicking on the Exit button on the toolbar. Several screens may need to be closed to return to the menu.
• End your inquiry session - by selecting 'Exit Forms' from the 'Action' menu

Detail in this Form

• Person ID - the identification number of a person recorded in Callista. A person may or may not be a student. If the Person ID is known, this is the quickest and most reliable search criterion. A query can also be performed where the person ID is not known by entering known information about the student in any of the other fields in the Person block. Use the wildcard (%) to improve the chances of finding a particular person, especially when correct spelling of names is not known. e.g. To find Jack Thompson, when not sure whether Jack 's real name is John or whether Thompson contains a 'p', it is preferable to enter THOM% in the surname field and J% in the Given Names field, as query criteria. If more than one person meeting these criteria is found, the option is presented to use the Refine Student Query screen to determine which is the correct person.
• - the Find Person button. Clicking on the button displays the Find Person screen which is used to specify detailed query criteria to assist in locating the record of a person.
• Preferred Name - the name preferred by the person. This may or may not be the same as a given name.
• Email Address - the 'internal to the institution' email address of the person. Note when using this field for query criteria, it is case sensitive.
• Oracle Username - the username of the person, if they are a registered user of Callista. A lamp immediately to the right of this field indicates whether the person is currently an ACTIVE user or is currently INACTIVE.
• - the Person Image button. Clicking on the button displays a picture of the person. Where no picture is available, the button is 'greyed' indicating that it is inactive.
• Staff member indicator - indicates whether or not the person is recorded as being a staff member.
• Encumbered indicator - indicates that the person currently has an encumbrance applying to them. If the encumbrance is an Administrative encumbrance with the level three effect of revoking services, the ADMIN ENCUMBERED lamp is displayed at the top of the block.
• Deceased indicator - indicates that the person is recorded as deceased.
• Applicant indicator - indicates that the person has a currently active admission application. A zoom can be configured to the Direct Admissions form to allow (subject to security permissions) viewing of the application.
• Enquirer indicator - indicates that the person has a currently incomplete admission inquiry record. A zoom can be configured to the Record Admission Enquiry form to allow (subject to security permissions) viewing of the enquiry details.
• Addresses button - clicking on the button displays the Person Address screen. The addresses recorded for the person are displayed.
• Academic History button - clicking on the button displays further details of all the student's course attempts in the Student Course Attempt screen.
• Enrolled Course button - clicking on the button displays further details of the student's ENROLLED courses only in the Student Course Attempt screen.
• Student Course Fees button - clicking on the button displays details of the student's fee assessments for each of their course attempts in the Student Course Fee Inquiry screen.
• Student Fee Calendars button - clicking on the button displays details of the student's fee assessments for each fee period in the Student Fee Calendar Inquiry screen.
• Academic Report button - clicking on the button produces an Academic History report (ENRR08M0) for the student.
• Exam Timetable button - clicking on the button displays details of exam timetables for the student in the Student Exam Inquiry screen (INQF1300).
• Course - the course code and version of a course attempt recorded for a student. e.g. The course 'M300.2' is version 2 of course M300.
• - the Course Details button. Clicking on one of these buttons displays further details of the selected course attempt in the Student Course Attempt screen. A course attempt is selected by clicking on its detail button.
• Calendar Type - displays the calendar type of the academic period in which the course attempt was applicable. This is relevant to institutions which operate more than one academic calendar. e.g. Institutions with a campus in another country may have an academic calendar specifically for that campus.
• Location Code - the location (usually a campus) of the course offer made to the student. Units may have been undertaken at locations other than the course's location.
• Attendance Mode - the attendance mode of the course offer made to the student. Typical modes are on-campus, off-campus and multi-modal (a combination of on and off-campus). (Note: the student's derived attendance mode, based on their current enrolment, may differ from the value reported here. To see the student's derived attendance mode, click on the Course Details button of the selected course.)
• AttendanceType - the attendance type of the course offer made to the student. Typical attendance types are full-time and part-time. (Note: the student's derived attendance type, based on their current enrolment, may differ from the value reported here. To see the student's derived attendance type, click on the Course Details button of the selected course.)
• Course Attempt Status - indicates the current status of a student's course attempt. Possible values and their meaning are:
  • UNCONFIRM - Course to which the student has been admitted (pre-enrolled or offered a place), but has not yet confirmed their intention to accept the place and enrol.
  • INACTIVE - where the student has accepted the offer and confirmed their intention to enrol, but has no enrolled units.
  • ENROLLED - Course in which the student has ENROLLED units.
  • INTERMIT - Course from which the student is currently intermitted (has leave of absence). Once the intermission has expired, the status reverts to INACTIVE or ENROLLED.
  • LAPSED - Continuing (returning) student has failed to confirm their unit enrolment within the designated time frame.
  • DISCONTIN - Course from which the student has been withdrawn.
  • COMPLETE - Course in which the student has satisfied the completion requirements.
• Student Course Fees button - clicking on the button displays details of the student's fee assessments for the selected course attempt, in the Student Course Fee Inquiry screen.

Last modified on 29 May 2001