The Person block contains:

• Person ID
• Gender
• Date Of Birth

  Button

  • Find Person (ADMF1211)

The CHESSN Details block contains:

• Number
• CHESSN
• Date CHESSN Recorded
• Creation Method
• Status (LOV)
• HEIMS Validation Date

Tabs

The Entitlement Details tab contains:

• Allocation SLE/FEE HELP/OS-HELP/
  Commonweath Scholarship - Ordinary/Associate/Enabling/Indigenous
• Usage SLE/FEE HELP//OS-HELP/
  Commonweath Scholarship - Ordinary/Associate/Enabling/Indigenous
• Balance SLE/FEE HELP/OS-HELP/
  Commonweath Scholarship - Ordinary/Associate/Enabling/Indigenous
• Status SLE/FEE HELP/ OS-HELP/Commonweath Scholarship - Ordinary/Associate/Enabling/Indigenous
• As At SLE/FEE HELP/OS-HELP/
  Commonweath Scholarship - Ordinary/Associate/Enabling/Indigenou
• Commonwealth Scholarship As At:
• Retrieval Date:

The More CHESSN Details tab contains:

• Invalid/Inactive Reason
• Comments

The Entitlement Position tab contains:

• Include Deleted Positions check box
• Entitlement (LOV)
• Entitlement Context
• Entitlement Status
• Outcome Type
• Entitlement Balance
• Outcome Text
• As At Date:
• Logical Delete Date

The Next Year Fee Help tab contains:

• Next Year
• Current Balance
• Expected Increase
• Potential Future Balance

Buttons

• Retrieve CHESSN
  The button will be enabled if:
  • The selected CHESSN record has a status of NOT_APPLIC or PROVISIONL (without a Validation date)
    AND
    The person does not have an outstanding batch CHESSN Allocation request
    OR
  • The person has no CHESSN records. For example, a new CHESSN record will be inserted when the button is selected
    OR
  • The person has only INVALID and/or INACTIVE CHESSN records. A new CHESSN record will be inserted when the button is selected.
• Retrieve Entitlements
  The button will be enabled if the selected CHESSN record has a status of ACTIVE, or PROVISIONL with a Validation date.

Rules/Notes:

Validations include:

• A CHESSN can exist for one person only
• A person can have only one Active or Provisional CHESSN
• A person can have multiple CHESSN's where duplicates have been identified and HEIMS has indicated the primary CHESSN for Administrative purposes
• Cannot insert a CHESSN for a student with Government Citizenship Code of 4, 5 or 9
• System creation method cannot be populated if CHESSN is not populated
• The format of all recorded CHESSN's must:
  • Have 10 characters
  • Have no leading zeros
  • Confirm with the CHESSN check digit validity algorithm, to be defined by HEIMS
  • Be numeric only, no alpha characters
• Only an eligible person can have an Active or Provisional CHESSN
• All CHESSN's must be cross-validated to Citizenship and Status Codes when entered
• The HEIMS Validation Date Must be NULL for INVALID and NOT_APPLIC statuses
• The HEIMS Validation Date must be populated for ACTIVE status
• Provisional CHESSN can only change to ACTIVE, INVALID or NOT_APPLIC
• ACTIVE CHESSN can only be changed to an INACTIVE or PROVISIONL Status
• The status of an INVALID CHESSN can only be changed to NOT_APPLIC
• An INACTIVE CHESSN can only be changed to an ACTIVE CHESSN
• A NOT_APPLIC CHESSN can only be changed to a PROVISIONL CHESSN
• Cannot have a NOT_APPLIC status where CHESSN is populated
• Status must be NOT_APPLIC where CHESSN is not populated
• Invalid/inactive reason can only be populated for INACTIVE or INVALID CHESSN statuses
• Only one PROVISIONL, ACTIVE or NOT_APPLIC CHESSN can exist for each person
• CHESSN records cannot be updated or deleted if it is included in an outstanding HEIMS CHESSN request
• Cannot create a NOT_APPLIC CHESSN if a PROVISONL or ACTIVE CHESSN exists for a person.
• Gender Code must be 'M' or 'F' or 'X'
• If the Country Code is 1100, then the Postcode must not be NULL, but in the range of 0001 to 9999
• Postal Address must be present .

On the Entitlement Positions tab, when the Include Deleted Positions check box is selected, Entitlement Position records that are logically deleted are included in the query.

The Entitlement Position and Next Year Fee Help tabs can be queried but contain display only data.

The Next Year value for the Next Year tab is defined in ORGF0123.

Note: Student Learning Entitlement (SLE) was abolished on 1 January 2012, there is no longer a limit on the amount study a Commonwealth supported student can undertake.

The real-time CHESSN request process:

• Creates the HEIMS request
• Validates Request Data
• Logs-in to HEIMS Web Services
• Transmits the request to HEIMS
• Receives HEIMS Response
• Validates the CHESSN
• Inserts the CHESSN.

During Real Time Entitlements retrieval:

• Entitlement calculations for the person are performed.
• Entitlement Position is updated and entitlement warnings are generated if the Person Entitlement Position Outcome is CRITICAL or WARNING.

Rules/Notes:

A number is generated in the Number field when entering a CHESSN record.

The number of Real Time requests per day cannot exceed the daily real-time transaction limit. The limit is set up in ORGF0123.

Note: Previous HEP data should only be included where the Institution Code (selected in ADMF32W0) is mapped to a Government Institution Code that has the 'Valid HEP' check box set (in ORGF0115).