Description:

ABN

Australian Business Number.

Account Code

Is a general ledger Account Code specific to a financial reporting period.

Allocation Method

Describes the methods for determining the number of elements for use in a Disbursement Calculation. The options are STUDENT, PERCOURSE, PERUNIT, EFTSL, CRPOINT.

Assess Fees check box

Indicates whether a Course Attempt is Fee Assessable, based on its status. Currently Fee Assessable Statuses are determined by the System.

Base Balance

Indicates the amount upon which a Percentage Disbursement Formula is based. The options are GROSS (total income to be disbursed for a Fee Type/Calendar Instance), NET (amount available after Disbursement by the last 'fixed' formula), REMAINDER (amount after all previous formulas have been applied).

Calculation Data

Is a general term used in the documentation to describe the Charge Rates, Charge Elements, Charge Methods, Rules and Load Apportionment that are used in calculating fees.

Categorisation

See Disbursement Categorisation.

Charge Element

Is a component of the Fee Calculation, in which a rate per element is multiplied by the number of elements representing the student's study load over the Fee Period for the Fee Liability concerned.

Charge Method

Describes the methods for determining the number of Charge Elements for use in a Fee Calculation. The options are FLATRATE, EFTSL, PERUNIT, CRPOINT.

Charge Method Apportion

Is the relationship of a Fee Period with a Load Period or periods in order to determine a student's study units and study load (in EFTSL, credit points or number of units) for the Fee Period.

Charge Method Type

See Charge Method.

Charge Rate

Describes a 'per element' rate applying to a fee. 

Classification Code

Is used to link Organisational Unit Accounts with formulas used to disburse Fee Income.

COFI

Callista Open Finance Interface.

A type of concession (for example, Aged Pension) can be applied to a student if they are eligible, to reduce the amount of fees they are required to pay.

A Concession Type must be set up for the student (in ENRF02T0), this is then used during the Fee Assessment process (FINJ3500) to determine whether fee capping applies and the amount a student is required to pay.

Contract Rate

Describes a Fee Rate negotiated with the institution for an individual student.

Course Fee Trigger

Is a Course Code recorded against a Fee Liability to indicate that students in that course are to be assessed for the fee.

Course Group Fee Trigger

Is a grouping of courses recorded against a Fee Liability to indicate that students in those courses are to be assessed for the fee. Course groups are defined by an institution.

Course Type Fee Trigger

Is a Course Type (representing courses to which the type has been assigned) recorded against a Fee Liability to indicate that students in courses of that type are to be assessed for the fee. Course Types are institution defined but map to DIISRTE element 310. Examples: 01 Higher Doctorate, 20 Diploma.

Creation Date

Is a System supplied date indicating when a record was created.

Currency Code

Indicates the Currency (e.g. Australian dollars) in which Fee Assessments and payments are made.

Default Period

Is the default operating period for a Disbursement Formula, derived from the Start and End Date Alias Instances of the associated Fee Period. See also Override Period.

Deferred Payment Option

See Government Student Status.

Deletion Date

Is a System supplied date indicating when a record was logically deleted.

Derived Value/Nominated Value

Applies to the course attributes Location Code, Attendance Mode and Attendance Type, where the value is said to be 'derived' if the System determined it by examining the Student's Unit Attempts for that course. It is said to be 'nominated' if it is the value recorded in the relevant fields in the Enrolment or Admission forms.

Disbursement Categorisation

Enables Disbursement Categories to be linked to a formula in order to aggregate amounts by category for reporting purposes.

Disbursement Category

Can be assigned to a Disbursement Formula to meet the specific needs of an institution to aggregate disbursed amounts by category for reporting purposes. See also Disbursement Categorisation.

Disbursement Fixed

Is a pre-determined rate 'per element' where the nature of the elements are determined by the Allocation Method.

Disbursement Journal

Contains summaries of fee Disbursement information available to an external Finance system. 

Disbursement Method

Indicates the method of disbursing a Student's Fee Income - direct to a specified Organisational Unit, to Organisational Units that 'own' the course studied or to those responsible for Teaching Units in it.

Disbursement Percentage (%)

Is the proportion of either a gross, net or remainder amount available for Disbursement, that amount then being split between a number of elements as per the Allocation Method.

Disbursement Snapshot

Summarises the point in time Disbursements for a Fee Type in a Fee Period (FTCI).  

Disbursement Snapshot Detail Allocations

Summarises the point in time Disbursements for each Fee Type in a Fee Period at student/student course/student unit level.

Disbursement Snapshot Details

Summarises the point in time Disbursements for each Fee Type in a Fee Period at Organisational Unit level.

Discontinue Enrolment check box

Is set to alert staff that for a particular pending fee Encumbrance, it is necessary to discontinue a student's Enrolment before authorising the Encumbrance. 

Discount Full Payment check box

If set, indicates that a discount only applies when payment is made in full for a Fee Liability.

Effective Date

Can be specified as a parameter in several processes and allows the process to access the database as at a date which is not necessarily the current date. 

Effective Date - Currency

Is the date from which the rate of exchange for the Currency is effective.

Element

See Charge Element.

Element Range

Is a range delimited by lower and upper values against which a rate can be recorded to apply only to students with study loads within that range. See also Charge Element, Charge Method, Charge Rate.  

Element Range Rate

Is a rate attached to a particular Element Range.

Eligible Student

Is a term used in the documentation when discussing particular aspects of Fee Assessment. Read the term as an acknowledgment that criteria under discussion may not be the only ones that affect a student's eligibility for assessment. The over-arching determinant of eligibility is that the student has/had/will have an Enrolment in the Fee Assessment Period concerned.

Encumbrance

See Fee Encumbrance.

Encumbrance Schedule

Is a 'template' schedule from which dates can be derived after which particular Fee Encumbrances are recorded in a pending state for students defaulting on payment of a fee.

End Date - Fee Period (Calendar Instance)

Is the last day of a Fee Period. 

End Date (Alias) - for assessment processing

Is the End Date delimiting the period within which an Effective Date for Fee Assessment processing can be set.

Evaluation Order

Is the sequence in which Disbursement Formulas are to be resolved, as determined at formula setup

External Reference

Is a reference generated outside Callista's Student Finance Subsystem.

External Reference Type

Classifies references originating outside the Student Finance Subsystem. Example: RECEIPT - a record of this type holds the receipt number of a Fee Payment.

FCCI

See Fee Category Calendar Instance.

FCFL

See Fee Category Fee Liability.

Fee Assessment

Is the term used either to describe the process of assessing a student's Fee Liabilities or to describe the outcome of that process (as in 'a student's Fee Assessment'). 

Fee Assessment Effective Date

See Effective Date.

Fee Assessment Period

See Fee Period.

Fee Assessment Rate

Is a Charge Rate applying to a fee under a designated set of conditions.

Fee Assessment Routine

Is the process that assesses whether students are liable for particular fees or eligible for adjustment to fees already assessed, and creates assessment or adjustment transactions accordingly. Two different 'front-end' jobs use the routine

The mimimum and maximum assessment amount that a student can be charged for a particular period. Fee capping occurs during the fee assessment process (FINJ3500).
The Fee Cap check box on the Maintain Fee Types (FINF2100) form is used to indicate whether capping will be processed for the Fee Type.
Currently, fee capping only applies to VET or VET-TUIT Fee Types. (For more information, see Fee Capping.)

Fee Category

Identifies a distinct Fee Assessment Group of students who are potentially liable for the set of fees attached to the Fee Category. Fee Categories are assigned to Student Course Attempts. Examples: INTERNATNL, DOM-HECS (domestic students liable for Student Contribution Amount).

Fee Category Calendar Instance

Is the term used to describe a Fee Category operating in a specific Fee Period (Calendar Instance). See also Inquire on Fee Category Calendar Instance (AUDF3136) as an example.

Fee Category Fee Liability

Is a term used to describe a specific Fee Type within a Fee Category. See Fee Liability. See also Inquire on Fee Category Fee Liability (AUDF3137) as an example.

Fee Disbursement Formula

Is one of a set of formulas used to calculate and allocate Disbursement amounts from the income derived from a student's fee in a specific Fee Period. See also Allocation Method, Disbursement Method, Evaluation Order, Base Balance, Disbursement Percentage, Disbursement Fixed, System Formula Type.

Fee Encumbrance

Is an Encumbrance applied to a student as a result of non-payment or under-payment of fees. 

Fee Encumbrance Status

Describes the state of activity of a Fee Encumbrance recorded against a student, and maps to a System Status.

Fee Liability

Is the term used for a single Fee Type within a single Fee Category - for example, a Fee Type P/G TUITN in a Fee Category INTERNATL.

Fee Period

A term used in the documentation to describe a period during which particular fees, particular categories and associated data apply.

Fee Sponsor Status

Describes the standing in the institution of a particular sponsor.

Fee Sponsorship Status

Describes the state of activity of the sponsorship of a Student Course Attempt, and maps to a System Status.

Fee Structure Status

Describes the activity of a Fee Type, Category or Liability.

Fee Type

Is the name of a fee. Examples: HECS, GSF, MEDIBANK. A Fee Type may be assigned as a Fee Liability of many Fee Categories.

Fee Type Calendar Instance

Is the term used to describe a Fee Type operating in a specific Fee Period (i.e. Calendar Instance).
See also Fee Type Calendar Instance History (AUDF313E) as an example. 

Financial Period

Represents the institution's financial year.

Fixed Disbursement

See Disbursement Fixed.

Formula Number

Is supplied automatically by the System to identify each Disbursement Formula in a set. See also Fee Disbursement Formula.

Formula Type

See System Formula Type.

FTCI

See Fee Type Calendar Instance.

Government HECS Contribution Band

Refers to bands representing different HECS rates designated by the Australian Government and applying to students liable for differential HECS. From 2005, this will be called the Discipline Band.

Government HECS Payment Option

Refers to a Government defined option for payment of HECS. Examples: 10 Deferred payment, 11 Up Front with Discount. From 2005, this will be called Government Student Status.

Grace Days

Signifies the number of days added to the Payment Due Date or dates of individual students in order to defer payments.

GST

Goods and Services Tax.

Include Deleted check box

Can be set to display records that have been logically deleted.

Income Type

Indicates whether Disbursement is of assessed (debt) amounts or payment amounts.

Institution Fee

Is a fee that applies institution-wide and is levied only once even if a student has concurrent Course Attempts.

Last Reminder Date

See Reminder Date.

Levels

Operate for much data within the Student Finance Subsystem. The level at which data is recorded determines the scope of its applicability.

Liability

When referring to a student, implies the Currency amount of the fee or fees that are due from that student as a result of assessment. When used to refer to fees, it means a Fee Type when assigned to a Fee Category.

Local Currency check box

Indicates if the Currency Code represents the Currency in normal use in the institution.

Lower Normal Rate Override check box

Specifies whether, if the normal rate for a fee is lower than a Contract Rate, the rate should revert to normal.

Lower Range

See Element Range.

Manual Assessment, Manual Adjustment

Are terms used to distinguish Assessment Transactions created for an individual student via the form Manual Fee Assessment, rather than by 'automatic' or 'system' processing using the Fee Assessment routine.

Manual Entry check box

Specifies whether the Fee Assessment was a manual or System calculated assessment.

Nominated Value

See Derived Value/Nominated Value

Notification Date

Describes the date a debtor was notified regarding a Fee Assessment.

Offset Days - schedules

Is a mechanism for specifying a number of days after a given date, in order to calculate a further date. Example: in the Fee Payment Schedule, Offset Days represents a number of days after the Fee Assessment Notification Date, used in calculating the date when payment is due.

Optional Payment check box

Specifies whether a fee is Optional or Mandatory. Debt management in the form of penalties and/or Encumbrances does not apply to optional payments.

Order of Precedence

Allows the evaluation of which rate should apply when a student's method of studying a course fulfils the conditions recorded against more than one Fee Assessment rate.

Organisational Unit Account

Is an account linked to an Organisational Unit, used to receive Disbursement Income.

Override Period

Allows adjustment (within the Default Period) of the dates between which a Disbursement formula operates. See also Default Period.

Payment Advice Number

Is a number recorded against a student or sponsor for use in identifying a Fee Payment received through a bank.

Payment Due Date

Indicates the Date upon which payment of a Fee Liability, or installment thereof, is due.

Payment Rank

Determines the order in which payment amounts received should be applied to a student's Fee Liabilities.

Payment Schedule

Is a 'template' schedule from which payment Due Dates for a fee can be derived.

Percent Disbursement

Is used when processing journals to determine the portion of calculated Disbursement amounts that should be available to recipient budget centres at a point in time. Not to be confused with Disbursement Percentage. 

Percentage Disbursement

See Disbursement Percentage

Range Number

Is a number assigned by the System to an Element Range. 

Rate

See Charge Rate

Rate Number

Is a number assigned by the System to a Fee Assessment rate.

A Refund Payment Type defines the manner in which a refund will be paid to a student. There are four existing Refund Payment Types (ON-HOLD, ELECTRONIC, WIRE, CHEQUE), however, institutions can create their own (additional) institution-defined Refund Payment Types via FINF1L00.

Refund Status

Is a code indicating the progress of processing a refund for a student or sponsor and maps to a System Status.

Refunds

See Retention Schedule, System Credit, Unmatched Payments

Reminder Date

Is the most recent date on which a student has been sent a Reminder Notice for overdue fees.

Retention % Method

See Retention Method Type.

Retention Method Type

Distinguishes retention based on the amount by which a student's study load reduces, from retention of an amount based on their previous debt.

Retention Schedule

Is a 'template' schedule from which dates can be derived after which the institution retains all or a proportion of an amount assessed for a fee, in the event that a student's liability reduces on reassessment. By implication, amounts paid and not retained are available for refund.

Retro Date

Is a date up to which the Fee Assessment routine can physically be run with a retrospective 'Effective Date'.

Rollover Destination Calendar Instance

Is the Fee Period into which a Fee Structure is to be rolled.

Rollover Source Calendar Instance

Is the Fee Period from which a fee structure is to be rolled.

Rule Description

Gives the name of a Disbursement rule.

Rule Sequence Number

Uniquely identifies the rule to be used in the assessment of fees. 

Rule Text

Defines the operation of a Disbursement rule.

Schedules

See Payment Schedule, Retention Schedule, Encumbrance Schedule

Sponsor Code

Uniquely identifies a person or organisation acting as a sponsor for a student.

Sponsor Status

Is a code indicating the standing of a sponsor within the institution, and maps to a System Status.

Sponsor Summary Statement

Is a request for payment from a sponsor for all students being sponsored. See also Statement of Account.

Sponsor Type

Classifies sponsors. Examples: CORPORATE, FACULTY.

Sponsorship

Is an arrangement whereby a person or organisation undertakes to pay part or all of a fee or fees for a student.

Sponsorship Limit

An amount which a sponsor is not prepared to exceed when undertaking payment of a student's liabilities over a defined period.

Start Date - Fee Period (Calendar Instance)

Is the first day of a Fee Period. 

Start Date (Alias) - for assessment processing

Is the Start Date delimiting the period within which an Effective Date for Fee Assessment processing can be set.

Statement of Account

Is the term used for the document requesting payment, sent to students as the result of Fee Assessment. See also Sponsor Summary Statement or FINJ6120 for Extract information.

System Account Type

Distinguishes accounts used to receive fee revenue and tax paid by students or sponsors from accounts used to disburse Fee Income to the institution's Organisational Units.

System Charge Method Type

See Charge Method 

System Credit

Is the Currency amount by which a student's payments (less any refunds already approved) exceed all their assessed debts.

System Fee Encmb Status (System Fee Encumbrance Status)

Is a System defined status. Each institution defined Fee Encumbrance Status is mapped to a System Status. Examples: WAIT APRVL, APPLIED, CANCELLED.

System Fee Sponsorship Status

Is a System defined status. Each institution defined Fee Sponsorship Status is mapped to a System Status. Examples: ACTIVE, EXPIRED, CANCELLED.

System Fee Structure Status

Provides values of ACTIVE, INACTIVE, PLANNED and FINALISED which must be mapped to user defined statuses. These user defined values can operate at Fee Type, Fee Category and Fee Liability levels to describe the activity of a fee.

System Fee Trigger Category

Restricts the triggers that may be applied to a Fee Liability of a particular Fee Type. Currently operational values are INSTITUTN (institution-wide fees with no triggers attached to Fee Liability) and COURSE.

System Fee Type

Describes the System recognised Fee Types. Examples: ADVSTND, GRADUATION, VET, COMSUPPORT, (HECS), TUITION, OTHER. Fee Types of (HECS), TUITION and COMSUPPORT are reportable to Government. See also Fee Type.

System Formula Type

Distinguishes a set of formulas used to disburse Assessment Amounts from a set used to disburse retained amounts.

System Refund Status

Marks the progress of refund processing through the stages of PENDING, APPROVED, APPLIED or CANCELLED. These statuses must be mapped to institution defined statuses.

System Sponsor Status

Is a System defined status. Each institution defined Sponsor Status is mapped to a System Status. Examples: ACTIVE, CANCELLED. 

Tax

An amount levied according to legislation on certain fees and charges.

Tax Exempt check box

If set, indicates that a fee is not taxable.

Tax Reference

As shown on statements (for example, in Australia, the ABN - Australian Business Number).

Tax Rule Number

Uniquely identifies the rule used in the calculation of tax.

Test Run

Is a parameter enabling the Fee Assessment routine (when initiated from the job FINJ3500) to be run without updating the database while still supplying a trace report of the processing decisions made.

Transaction

Describes a positive or negative amount stored as an entry of a particular type to reflect assessment and payment activity in regard to a Fee Liability for a student. 

Transaction Type

Classifies transactions. Examples: ASSESSMENT, MANUAL ADJ, PAYMENT, RETENTION, TAX DEBT.

Trigger

Is a course, grouping of courses, Unit Set, Unit, or Trigger Group recorded against a Fee Liability, which is matched against a student's Course, Unit Set or Unit Attempt(s) in order to determine if a student is liable for the particular fee. See also Course Fee Trigger, Course Group Fee Trigger, Course Type Fee Trigger, Unit Set Trigger, Unit Trigger, Trigger Group

Trigger Group

Is a group comprising any of Course and/or Unit Set(s) and/or Unit(s) Triggers acting as a single collective trigger.

Unit Set Trigger

Is a Unit Set Code recorded against a Fee Liability to indicate that students in that Unit Set are to be assessed for the fee. 

Unit Trigger

Is a Unit Code recorded against a Fee Liability to indicate that students in that unit are to be assessed for the fee.

Unmatched Payments

Is the total of all payments not currently matched to invoices by processes interfacing with an external financial System.

Upfront Payment Option

See Government HECS Payment Option

Upper Range

See Element Range

Write Off Bad Debt check box

Indicates whether the debt should be written off when a Fee Encumbrance is applied.