Purpose

To allow the creation and maintenance of Government Student Status

SubSystem

Enrolments

This form is used to record and maintain the set of Government Student Status Codes (DIISRTE element 490) as specified in the Data Dictionary of the DIISRTE Manual. These codes identify the student status for a Student Unit Attempt for the purpose of reporting to the Government. The Student Status indicates whether the student is required to make a student contribution, pay Tuition Fees or is exempt from payment or contribution. Student Status Codes also indicate, where applicable, the type of Higher Education Loan Program (HELP) loan scheme assistance for each Unit Attempt and whether payment is up front or deferred. Each Government Student Status is mapped to a System Student Status Type which is used to determine the method of calculating HELP liabilities. Institution defined Student Status codes are mapped to Government Student Status. The institution defined values are recorded for students at Enrolment.

Some Government Student Status Codes allow a discount for up-front and partial payments under certain conditions. In such cases, the ‘Allow Discount’ check box must be selected in this form. Currently (2005) these options are:

• 110 - DEFERRED ALL OR PART OF STUDENT CONTRIBUTION THROUGH HECS-HELP (PRE 2005),
• 111 - PAID FULL STUDENT CONTRIBUTION UP-FRONT WITH HECS-HELP DISCOUNT (PRE 2005),
• 201 DEFERRED ALL OR PART OF THE STUDENT CONTRIBUTION THROUGH HECS-HELP (FROM 2005) and
• 202 - PAID THE FULL STUDENT CONTRIBUTION UP-FRONT WITH THE HECS-HELP DISCOUNT (FROM 2005).

This form also displays the pre 2005 Government Liability Status (HECS Options) codes.

Some example Government Student Status codes and the System Student Status Types to which they map are shown below.

The Government Student Status block contains:

• Government Student Status
• Description
• System Student Status Type
• Closed check box
• Allow Discount check box
• Capture TFN Information check box
• Capture CHESSN Information check box
• Commonwealth Assisted check box

  Button

  • Student Status (ENRF0162)

Rules/Notes:

Capture TFN Information check box. Selecting this check box ensures that the Student's Tax File Number is recorded when a Government Student Status of 230 is specified.

Capture CHESSN’ Information check box is used in the Process Student Loan Scheme function to determine if a CHESSN is required before a loan amount or Student Status(SS) snapshot is recorded for a student. This check box is also used in the creation of blank CHESSN records when recording and maintaining a SS in the function ‘Record Student Status’ (ENRF3110).

Selecting the Commonwealth Assisted check box means a student is included in a Commonwealth Assisted System Submission Type when running STA functions (STAJ0110, etc).

• Enter Insert mode
• Enter the new Student Status code in the Government Student Status field of a blank record
• Enter the corresponding description for the code in the Description field
• Select the System Student Status Type, to which the Government Student Status maps, from the list of values (or key a valid value) in the System Student Status Type field
• Select the Allow Discount check box, if required
• Select the Capture TFN Information check box, if required
• Select the Capture CHESSN Information check box, if required
• Select the Commonwealth Assisted check box, if required
• Save

Rules/Notes:

Currently (2005) Government Student Statuses 201 and 202 require the Allow Discount check box to be selected. This allows discounts to be taken into account in calculating expected payments in the Student Finance System. Discount details are set up in the Maintain Payment Schedule, FINF2860.

For each student that requires a CHESSN, select the Capture CHESSN Information check box.

To modify a Government Student Status record:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

A Government Student Status should only be modified where the change is to correct incorrectly entered data or to record changes required by Government. This will only be possible if the record has not been used to define an institution defined Student Status.

To delete a Government Student Status record:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes: