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Maintain Rollbook

This screen is accessed by when a Rollbook is selected in My Rollbooks, Today's Rollbooks or if the Maintain Rollbooks navigation button is selected in the Create Rollbook screen.

The Maintain Rollbook screen contains a header section and four tabs.

The header section contains details for the context Rollbook including the values recorded when the Rollbook was created. See Create Rollbooks.

• Rollbook ID
• Description
• Rollbook Type
• Owner
• Attendance Recording Method
• Rollbook Status
• Unit Code
• Teaching Period/s
• Location
• Commencement Date
• Completion Date
• Comments
• Attendance Type Legend (The Attendance Recording Method Codes for this Rollbook are displayed as a legend)

In the header section:

• If the user has a System Advanced Function of RB-AD-UPD and the Rollbook has a System Status equal to PLANNED, ACTIVE, CANCELLED or INVALID then the Description field can be modified.
• Rollbook Type cannot be changed.
• An Attendance Record Method must be selected in the Rollbook prior to any Attendance records being added. The Attendance Record Method selected applies to the entire Rollbook.Once an Attendance record exists, the Attendance Record Method cannot be changed.
• Rollbook Statuses are editable if the user has a System Advanced Function Role of RB-AD-UPD.  The Rollbook Status can be changed to either CANCELLED, where the Rollbook Status is currently ACTIVE; or ACTIVE, where the Rollbook Status is currently CANCELLED.
• The Rollbook Comments field is editable only if the user has a System Advanced Function Role of RB-AD-UPD.
• The Attendance Recording Method Legend displays all the available Attendance Recording Method Codes and Descriptions for the selected Attendance Recording Method.
• Rollbook Commencement Date and Rollbook Completion Date are derived from the first and last Activity Dates recorded for the Rollbook.  In the case where no Activity Dates exist, the dates are null.  The first and last activity date defines the Rollbook’s Commencement and Completion Dates respectively. If only one Activity Date is recorded in the Rollbook, this date is the Commencement and Completion Date.
• A user may be granted a System Advanced Function of RB-AD-UPD in SECF0062.

The Maintain Rollbook screen for a single unit Rollbook is shown below:

The Finalise button allows the Rollbook to be finalised which is intended to effectively close it.

The Delete RB button deletes the Rollbook. Note that if you wish to delete a rollbook, you first need to attempt to delete the related rollbook records from the rollbook_unit_activity, rollbook_unit, rollbook_activity and rollbook_instance tables.

The Attendance tab is used to record Attendance results for the activities defined for the rollbook (see Maintain Attendance), the Assessments tab is used to record Assessments for the tasks defined for the rollbook (see Maintain Assessments), the Final Grade tab is used to record the Final Grade for the student in unit(s) related to this rollbook (see Final Grades) and the Authorised Users tab and its associated Find Person form are used to give staff access to this Rollbook (see Authorised Users).

Last Modified on 25 October, 2007 2:54 PM

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