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Understanding Scholarships - New for Release 10.1

In this section:

• Scholarships
• Scholarship Configuration
• Scholarship Versions, Offerings and Instances
• Scholarship Application and Processing
• Scholarship in Applicant Portal

Scholarships

Note: Scholarships were originally included as part of the Research Subsystem of Callista. This functionality has been retained and further details of this alternative processing of Scholarships can be found in Research.
The Scholarships functionality described below does not interact with this existing functionality in the Research subsystem.

Scholarship Configuration

The Date Aliases used in scholarship processing are defined in SCHF0300. Application Start and End Date values define the window of opportunity for Applicants to apply for a particular Scholarship Offering Instance.

System Statuses are used in Scholarship Processing and local Institution defined values must be recorded for Scholarship Application Statuses, Scholarship Outcome Statuses and Scholarship Offer Response Statuses in the relevant tables.

Applicant Portal settings for Scholarships are found in ADMF0900.

Scholarship Versions, Offerings and Offering Instances

Scholarship Versions are created in SCHF0500 and are created in much the same way as Unit and Course Versions.

Offerings for a Scholarship are created in SCHF0510,as are instances of these offerings. Scholarship Offering Instances are made available for selection for applicants by checking the Offered checkbox in SCHF0510, likewise they may be available for selection via Applicant Portal if the SSF Available indicator is selected in SCHF051.

Eligibility Criteria are used in scoring and ranking Scholarship Applications for each Scholarship Offering Instance. The Eligibility Criteria for a particular Scholarship Offering are defined in SCHF0520.

If a student is offered a scholarship, they may choose to defer. That is, they may accept the scholarship, but for a future Offering Instance that it can be deferred into. For a given Scholarship Offering Instance, the periods available for deferral are recorded in SCHF0395.

Scholarship Application and Processing

A student can be recorded as a Scholarship Applicant in SCHF1010 and the Scholarships for which they have applied are recorded in SCHF1020.

The responses for various Eligibility Criteria are recorded in SCHF1030. Responses to these Eligibility Criteria may be used to rank applicants for a Scholarship Offering Instance. Scores are allocated to the Eligibilty Criteria for a selected Scholarship Offering Instance in SCHF1040 and the eligible Applicants for a Scholarship Offering Instance can be ranked and made offers in SCHF1050.

Changes to the various statuses of a Scholarship Application define the main stages of processing. System status values during prcessing are show in the diagram below:

Scholarships in Applicant Portal

An applicant, using Applicant Portal, can view the Scholarships available to them and can submit Scholarship Applications online.
They may also repond to eligibility criteria questions online and these application details are transferred to Callista SMS tables and can be viewed in the relevant SMS forms. For a full description of Scholarships in Applicant Portal see Scholarships in Applicant Portal.

Last modified on 24 January, 2008 5:58 PM

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