Purpose

This form is used to maintain details for a Scholarship Version

SubSystem

Scholarships

This form is used to define details for a Scholarship Version.

This form can be accessed directly via the Callista menu.

After saving details for the Scholarship Version record, Offerings of the Scholarship Version can be defined in SCHF0510, by clicking on the Scholarship Offering button.

The Scholarship Version block contains:

• Scholarship Code:
• Version Number
• Description:
• Start Date:
• End Date:
• Scholarship Category:
• Status:
• Responsible OU

Button

• Scholarship Offering:

Rules/Notes:

As a new scholarship record is created the version number field should be left blank, as it is set to 1 on saving. Subsequently, each time a new version of this scholarship is developed, the version number will be incremented by one.

Scholarship Start and End Dates are recorded here to indicate the expected active life span of the Scholarship Version. Only the Start Date is a mandatory field.
The Review Date is recorded to flag a date at which the details for the Scholarship Version should be reviewed. These dates can be updated at any time, as required.

The Scholarship End Date, if specified, must be greater then the scholarship Start Date.

System Scholarship Version Statuses of INACTIVE, ACTIVE, and PLANNED are available.

There are no restrictions on the number of versions of a Scholarship which may be ACTIVE.

Details of an INACTIVE scholarship cannot be changed.

To create a new Scholarship:

• Go to SCHF0500
• Enter details for new Scholarship
• Save

Rules/Notes:

All fields except the End Date, Review Date and Responsible OU are mandatory.

New Scholarship has a version number of 1.

To create a new Scholarship Version:

• Go to SCHF0500
• Query for existing Scholarship Version
• Click on add record button
• Select Duplicate Record Above option in Edit menu
• Update fields as required
• Save

Rules/Notes:

New Version of existing Scholarship is created.
Version number is incremented.

To update a Scholarship Version's details:

• Go to SCHF0500
• Query for Scholarship Version to be updated
• Change Scholarship Version details as required
• Save.

Rules/Notes:

Changes to Scholarship Code and Version number cannot be saved. - A new Scholarship or Scholarship Version would need to be created.

All fields except the End Date, Review Date and Responsible OU are mandatory.

To delete a Scholarship Version:

• Go to SCHF0500
• Query for Scholarship Version to be deleted
• Click on Delete button
• Save.

Rules/Notes:

If a Scholarship Version has Scholarship Offerings recorded for it, then these will need to be deleted before the Scholarship Version can be deleted.