Top of Sch | Index | Table of Contents | Feedback | ![]() |
SCHF1050 - View and Rank Scholarship Offering Applications - New for release 10.1
Purpose |
This form is used to rank and maintain application outcomes for scholarship applications from applicants for a specific offering |
|
SubSystem |
Scholarships |
|
Normally Run By | Scholarship Specialist | |
Anticipated Frequency | As required | |
Structure | Block | Scholarship Offering Instance |
Scholarship Application |
This form is used to rank Applications for a particular Scholarship Offering Instance. It is also used to maintain the Application Outcome Statuses for Scholarship Applicants. It breaks down the ranking and outcomes into different rounds of offer. This form may be accessed from the Callista Menu in Query mode. |
The Scholarship Offering Instance block contains:
|
Rules/Notes: Values for Accepted Scholarships, Deferred From Scholarship, Deferred into Scholarship and Awaiting Response are derived and displayed for the context Scholarship Offering Instance. Number For Offer displays the total number of scholarships offering for this Scholarship Offering Iinstance. If the Application Outcome Status of a Scholarship Application is changed from PENDING to OFFERED, then the Awaiting Response value will be increased by one. If the Application Status of a Scholarship Application is changed from PROCESSING to COMPLETED in SCHF1020 (i.e. a student accepts a scholarship offer), then the Awaiting Response value will be decreased by one and the Accepted Scholarships will be increased by one. If the Application Status of a Scholarship Application is changed from PROCESSING to COMPLETED in SCHF1020 (i.e. a student defers a scholarship offer), then the Awaiting Response value will be decreased by one and the Accepted Scholarships will be unaffected. The Current Offer Round displays the round number. |
The Scholarship Application block contains:
Buttons:
|
Rules/Notes: Validations when setting the Application Outcome Status: An error is generated if the Application Outcome Status of an Application record is changed to a value that is closed. If the Offer Response Status is not PENDING and the Application Status is COMPLETED, then an error is generated if the the user attempts to update the Application Outcome Status. If the Application Outcome Status is set to a value other than OFFERED the Offer Date value is cleared. Changing the Rank order Automatic Query: Bulk Offer button : Eligibility Responses button : Reason button : |
To change the rank order in the Scholarship Applications block: a. If you wish to swap the application ranked 3 with the application ranked 4:
b. If you wish to move the application ranked 5 up to rank 1:
|
Rules/Notes: In a). Either action will produce the same outcome. In b). The application ranked 5 will be ranked 1 and the applications previously ranked 1 to 4 will each have their rank incremented by 1. In each case the order of records in the the Scholarship Applications block will be re sequenced in ascending rank order. The user must enter a rank number in the adjacent field before they can press the Change Rank button. The rank cannot be altered if the current queried round is not the Current Offer Round for the Scholarship Offering Instance. A lamp will display advising this. The Current Offer Round is displayed in the Scholarship Offering Instance block. |
To create a download file of PENDING applications for a Scholarship Offering Instance:
|
Rules/Notes: Unsaved changes must be committed before the Download process can occur. The download process creates a .csv file with details about all applications in the current offer round with status of PENDING.
The main data section has a line with column headings.
|
To offer Scholarships to Applicants: a). If you are offering scholarships to the top ranked students first:
b). If you are not offering scholarships according to rank order:
|
Rules/Notes: When the Application Outcome Status is set to a value of OFFERED , then the Offered Date is set to today's date and the offer round is set to the current context round . An error will occur if at least one open institution-defined Application Outcome Status is not mapped to the system status of OFFERED and set as the default. When making a Bulk Offer a message displays, checking that the user wishes to set that number to OFFERED. The Bulk Offer Process cannot be used if the current queried round is not the Current Offer Round for the Scholarship Offering Instance. A lamp will display if this is the case. The Current Offer Round is displayed in the Scholarship Offering Instance block. The Bulk Offer Process also cannot be used if the current queried round has rejected or offered scholarship applications. A message will display advising that a Reset to New Round is required before a Bulk Offer can be made. If the user does not enter a number when clicking on the Bulk Offer button, then an error is generated. |
Effect of Scholarship Offer Acceptances: The acceptance of a scholarship offer is recorded in SCHF1020. |
Rules/Notes: When a student accepts an offer, then in this form:
This Application will no longer be present in this form upon re-querying for this Round of offers. |
Effect of Scholarship Offer Rejections: The rejection of a scholarship offer is recorded in SCHF1020.
|
Rules/Notes: When a student rejects an offer, then in this form:
This Application will no longer be present in this form upon re-querying for this Round of offers. |
Processing of Scholarship Offer Deferrals: The deferral of a scholarship offer is recorded via SCHF1020. |
Rules/Notes: When a student defers an offer, then in this form:
This Application will no longer be present in this form upon re-querying for this Round of offers. |
Making another round of offers: If a number of scholarships remain after the current round of offers is completed, then a new round of offers can be made.
|
Rules/Notes: Unsaved changes must be committed before the Reset for New Round function can occur. If no OFFERED or REJECTED applications exist for the current offer round, then an error will occur if you click on the Reset for New Round button. If no more Scholarship Applications exist for this Scholarship Offering Instance with a PENDING Application Outcome Status, then an error will occur if you click on the New Round button. If the Offer Round Displayed is not the Current Offer Round, then you will not be able to use the Reset For New Round button. When you click on the Reset for New Round button, the form increments the Current Offer Round value and re queries the Scholarship Applications block. |
Last modified on 6 December, 2007 1:50 PM
History Information
Release Version | Project | Change to Document |
10.1.0.0.0.0 | 1411 - Scholarships | New form |