Purpose

This form is used to maintain the details of Offerings of a Scholarship Version

SubSystem

Scholarships

A Scholarship Version must have at least one current Scholarship Offering for it to be available for application.  This form allows the creation of Scholarship Offerings for a Scholarship Version in much the same way that a Unit Version has constituent Unit Offerings.See XXX

This form can be accessed by clicking on the Scholarship Offering button in SCHF0500.

For the context Scholarship Version, a Scholarship Period Calendar Type (with a calendar category of SCHOLARSHP) will be selected.  Once this calendar type is selected, Scholarship Offering Instances within the calendar type can be created.  For example, if 'Scholarship Period 1' is selected as the calendar type, Scholarship Offering Instances of “Scholarship Period 1 2007”, and “Scholarship Period 1 2008” may be selected.  Start Date and End Dates of the calendars of the Scholarship Offering Instances will be displayed.
For each Offering Instance, it is possible to define the following data in addition to the calendar instance:

The number of offered scholarships
Whether the Scholarship Offering Instance is available for application
Bypass Manual Eligibility Assessment
Applicant Portal Application Start Date Override (the first date for any online applications for the Scholarship Offering Instance)
Applicant Portal Application End Date Override (the last date for any online applications for the Scholarship Offering Instance)
Administrative Application End Date Override (the last date in Callista forms for an administrator to create or modify an application for the Scholarship Offering Instance)
Current Offer Round
Whether the Scholarship Offering Instance is available for use in the Applicant Portal
Scholarship Offering Instance Comments.

It is possible to navigate to the Maintain Scholarship Offering Eligibility Details form, SCHF0520, in context of the Scholarship Offering Instance.  This will enable institutions to define different Eligibility Criteria for a scholarship from year to year without changing the Scholarship Version.

It is possible to navigate to the Maintain Scholarship Offering Eligibility Details form, SCHF0395, in context of the Scholarship Offering Instance.  This will enable institutions to define different Eligibility Criteria for a scholarship from year to year without changing the Scholarship Version.

The Scholarship Version block contains:

• Scholarship Code:
• Version Number:
• Scholarship Version Status:
• Description:

The Scholarship Offering block contains:

• Calendar Type:
• Description:
• Closed checkbox

The Scholarship Offering Instance block contains:

• Scholarship Start Date:
• Scholarship End Date:
• Calendar Status:
• Offered Scholarships:
• Offered checkbox:
• AP Available checkbox:
• Bypass Manual Eligibility Assessment checkbox:
• Application Start Date Override:
• Administrative End Date Override:
• Application End Date Override:
• Current Offer Round:
• Comments:

Navigation buttons:

• Eligibility navigation button
• Deferral Period navigation button

Rules/Notes:

Changes cannot be made to Scholarship Offering details if the status of the scholarship version is INACTIVE.

New Scholarship Offering Instance Start and End Dates should not overlap with Start and End Dates of existing Scholarship Offering Instances.

The Application End Date must be later than the Application Start Date.

The Administrative End Date Override must be later than the Application Start Date.

When creating a new Scholarship Offering Instance record, the Application Start and End Date Override fields default to the Scholarship Application Start and End Date values from the Applicant Portal Configuration.