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ADMF5010 - Find Applicant Portal Applicant Details

Purpose

To search for and find Applicants based on specific applicant data

Subsystem Admissions
Normally Run By Admissions Specialist

Anticipated Frequency

As required

Structure

Block

Find Applicant

Buttons

 Find Person (ADMF1211)

OK

Cancel

 

This function allows administrators to search for and find applicants based on specific applicant data. It is called from the Maintain Applicant Portal Details functions and the parameter form in the Transfer Applicant Portal Details function.

In this form the administrator will be able to query on:

  • Applicant ID
  • Person ID
  • Surname
  • First Name
  • Other Names
  • Preferred Given Names
  • Sex
  • Date of Birth
  • Title
  • Email Address
  • Scholarship Applicants checkbox
  • Course Applicants checkbox
After searching on the details, the results are displayed and the administrator can select the Applicant they were searching for.

This form is accessed via ADMF5000, ADMF5100, ADMF5110, ADMF5120, ADMF5130, ADMF5140, ADMF5150, ADMF5160, ADMF5200, ADMF5300, ADMF5400, ADMF5500, ADMF5600 and ADMJ5000 in Query mode.

 

The Find Applicant block contains:

  • Applicant ID
  • Application Number
  • Person ID
  • Surname
  • First Name
  • Other Name
  • Preferred Given Names
  • Sex (Pop)
  • Date of Birth
  • Title (LOV)
  • Email Address
  • Scholarship Applicants checkbox
  • Course Applicants checkbox

Buttons

Rules/Notes:

Validations include:

  • Warn user that they are querying without entering query criteria in either Applicant ID, Person ID, Surname, First Name, Other Name or Preferred Given Names. This may take some time to query
  • No current Applicant ID to return when selecting OK in query or insert mode, and no Applicant ID exist
  • Scholarship Applicants and Course Applicants checkbox cannot both be deselected simultaneously.

Depending on the selection of the Scholarship Applicants and Course Applicantscheckboxes, the search criteria will be updated to retrieve the search results that satisfy the Applicant Type(s) specified. If both checkboxes are selected, the search results include all types of applicant types (i.e. Scholarship or Course).
By default, all applicant types will be included in the search criteria and both new checkbox fields should be selected.

 

 

Field Details

Label Field Source Field Type Format Comments
Applicant ID: APAPAAV.APPLICANT_ID Text Number 9999999990  
Application Number: APAPAAV.APPLICATION_NUMBER Text Number 9999999999  
Person ID: APAPAAV.API_PERSON_ID Text Number 9999999999 Only the current Person ID can be queried on. That is, both start and end dates are null in the Alternate Person ID table for the applicant id (alternate person id), or current date must be greater than or equal to start date and less than or equal to the end date (or end date is null) where the person id type is APPLCNT_ID
Surname: APAPAAV.SURNAME Text Varchar2(40)  
First Name: APAPAAV.FIRST_NAME Text Varchar2(40)  
Other Names: APAPAAV.OTHER_NAMES Text Varchar2(40)  
Preferred Given Names: APAPAAV.PREFERRED_GIVEN_NAMES Text Varchar2(30)  
Sex: APAPAAV.SEX Poplist Varchar2(1)  
Date of Birth: APAPAAV.BIRTH_DT Text Date DD/MM/YYYY  
Title: APAPAAV.TITLE Text (with LOV) Varchar2(10)  
Email Address: APAPAAV.EMAIL_ADDRESS Text Varchar2(100)  

Scholarship Applicants checkbox

 NA Checkbox Varchar2(1)  
Course Applicants checkbox NA Checkbox Varchar2(1)  

 

 

Last Modified on 10 October, 2006

History Information

Release Information Project Change to Document
10.1.0.0.0.0 1411 - Scholarships Added the Scholarship Applications and Course Applications checkboxes along with relevant information and validations.
9.1.0.0.0.0 1221 - eAdmissions - Applicant Portal 2 New form