Purpose

This form allows an administrator to view and edit Admission Test details entered by an applicant in the Applicant Portal

Anticipated Frequency

As required

Structure

Blocks

Applicant

Buttons

Find Applicant (ADMF5010)

Person Admission Test (ADMF3518)

This form allows an administrator to view and edit Admission Test details entered by an applicant in the Applicant Portal. This function is called in context of an applicant from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify Admission Test records for the applicant. Only records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and should not be edited in this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application to which the Admission Test applies.

A score, result, or grade must be entered if a result is required for the test type.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST.

The log of messages received when attempting to transfer each record is displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

The Applicant block contains:

• Applicant ID
• Sex
• Date of Birth
• Applicant Transfer Status (LOV)

Buttons

• Find Applicant (ADMF5010)
• Person Admission Test (ADMF3518)

The Test Results block contains:

• Test Type (LOV)
• Description
• Date Achieved
• Transfer Status (LOV)
• Score
• Grade
• Result (Pop)

The Transfer Log block contains:

• Result Type Display (Pop)
• Creation Date
• Message Number
• Message Text

Icons

• E = ERROR (Display )
• W = WARNING (Display )
• I = INFORMATION (Display

Rules/Notes:

The Applicant Block

• The Find Applicant button is only enabled in Query mode.
• The Person Admission Test button is disabled when no Person ID or when no records exist in form Maintain Admission Test Results (ADMF3518)

Validations include:

• None of the applicant’s details can be modified when the system transfer status is TRANSFERRD, NOT-APPLIC or PRE-EXIST
• Transfer Status must be open
• Admission Test Type must be open
• A score, result or grade must be entered if a Result Type is required for the Test Type
• Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST

Applicant ID:

APA.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

APA.SURNAME ||’, ‘|| APA.TITLE ||’ ‘|| NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME)

Text

Varchar2(100)

Populate after query When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display.

Sex:

APA.SEX

Poplist

Varchar2(10)

Date of Birth:

APA.BIRTH_DT

Text

Date DD/MM/YYYY

Applicant Transfer Status:

APA.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Test Type

APAAV.ADM_TEST_TYPE

Text (with LOV)

Varchar2(10)

Description

ADMTT.DESCRIPTION

Display Field

Varchar2(60)

Date Achieved

APAAV.ACHIEVED_DT

Text

Varchar2(10) DD/MM/YYYY

Transfer Status

APAAV.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Score:

APAAV.SCORE

Text

Number 999.00

Grade:

APAAV.GRADE

Text

Varchar2(20)

Result:

APAAV.RESULT_TYPE

Poplist

Varchar2(14)

Creation Date

APTRV.CREATION_DT

Tex

Date DD/MM/YYYY HH24:MI:SS

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

Result Type Display

Poplist

Varchar2(25)