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ADMJ5000 - Applicant Portal Transfer
Purpose |
This form transfers submitted applications from the Applicant Portal tables to the Admission tables |
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Subsystem | Admissions | ||
Normally Run By | Admissions Specialist | ||
Anticipated Frequency |
As required |
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Structure |
Block |
Transfer Applicant Portal Details |
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Tab | Parameters |
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Buttons | Start Date/End Date Calendar | ||
Find Person (ADMF5010 |
This function transfers submitted applications from the Applicant Portal tables to the Admission tables. Parameters identify the Applicants and Applications to be evaluated for transfer. The job has the following parameters available to it:
The Extract Creation Date Parameter allows an administrator to generate a CSV extract file based on a previous execution of the function. Up to three Citizenship Type parameters are included. Specifying an institution-defined Citizenship Type restricts the job to Applicants associated with that Citizenship Type. The first Citizenship Type parameter allows for a wild card. Selection of a wild card results in applicants of all Citizenship Types being considered. When the Date Range is set, the batch process only considers applications submitted on or between the dates selected. A Submission Start Range Date needs to be specified for the Range to be used in determining the set of Applicants and Applications for processing. End Range Date may be left null. When a Submission Start Range Date is not specified the process runs for all Submission Dates. An Applicant ID may be specified and a Find Applicant button displayed to facilitate applicant searching. When a single Applicant ID is specified the function only considers that applicant. Setting the ‘Include Errors’ check box results in Applications, which have a status of ‘ERROR’ on component/s of an Application, being considered in the process. The process sets all included error records to a PENDING status before initiating the processing. If the Include Error check box is not selected then applications that have an ERROR status recorded in an Applicant Portal table (Applicant, Other Applicant Details, Admission Application, Admission Application Access and Equity, Course Application, and or Course Application Unit Set) are not included in the batch. When the check box is not set only Applications that are PENDING and or PENDING with some NO-TRANSFER components are submitted for transfer processing. The Include Errors check box default is 'selected'. Setting the Create CSV Extract check box determines if the function outputs a CSV file at the completion of processing. The default value of the Create CSV Extract check box is selected (‘Y’). The selected Extract Level list box determines the content of the output. The list box contain the following options:
Applicants that pass all validations are treated as successful and transferred to SMS. The function provides outputs for the total records processed with the following breakdowns:
The Find Applicant form (ADMF5010) will return a single Applicant ID which is used to populate the Applicant ID field. This job is accessed via the main menu. |
The Transfer Applicant Portal Details block contains: Parameters Tab
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Extract Options
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Rules/Notes: Validations include:
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Rules/Notes: The System Application Type distinguishes applications based on whether the type is Course Transfer (CRS-TRNSFR), Non-award (NON-AWARD) or Standard Course (STANDARD) applications. Note that re-admission is treated as a Standard Course application for the purpose of this parameter. The determination of re-admission can only be made as part of the execution of the transfer process. |
Field Details
Label | Field Source | Field Type | Format | Comments |
Extract Creation Date: |
N/A |
Text (with LOV) |
Date DD/MM/YYYY HH24:MI:SS |
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Citizenship Type 1: |
N/A |
Text (with LOV) |
Varchar2(10) |
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citizenship_type.description |
Display Field |
Varchar2(60) |
Retrieve from citizenship_type when the type is entered |
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Citizenship Type 2: |
N/A |
Text (with LOV) |
Varchar2(10) |
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citizenship_type.description |
Display Field |
Varchar2(60) |
Retrieve from citizenship_type when the type is entered |
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Citizenship Type 3: |
N/A |
Text (with LOV) |
Varchar2(10) |
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citizenship_type.description |
Display Field |
Varchar2(60) |
Retrieve from citizenship_type when the type is entered |
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Submission Start Date Range: |
N/A |
Text |
Date DD/MM/YYYY |
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End Date Range: |
N/A |
Text |
Date DD/MM/YYYY |
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Applicant ID: |
N/A |
Text |
Number(10) |
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apa.surname||', '||apa.title||' '||NVL(apa.preferred_given_name, apa.first_name) |
Display Field |
Varchar2 |
Retrieved from applicant table when ID entered. Name format same as context blocks for applicant |
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System Application Type |
N/A |
Text (with LOV) |
Varchar2(10) | |
s_application_type.description |
Display Field |
Varchar2(60) | Retrieve from s_application_type when the type is entered | |
Include Errors: |
N/A |
Check box |
Varchar2(1) |
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Create CSV Extract: |
N/A |
Check box |
Varchar2(1) |
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Extract Level: |
N/A |
Poplist |
Varchar2(25) |
Last Modified on 26 July, 2007 1:05 PM
History Information
Release Information | Project | Change to Document |
10.1.0.0.0.0 | 1425 - Email Address Expansion | The following Validation was removed: 'The email address provided is greater than 40 characters and will be truncated to fit required destination tables' |
10.0.0.0.0.0 | 1231 - eAdmissions - Applicant Portal - Part 3 | Added 'System Application Type' field |
9.1.0.0.0.0 | 1221 - eAdmissions - Applicant Portal 2 | New form |