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ADMF5100 - Maintain Applicant Portal Applicant Details

Purpose

To view and edit Applicant details entered by an applicant in the Applicant Portal
Subsystem Admissions
Normally Run By Admissions Specialist

Anticipated Frequency

As required

Structure

Blocks

Applicant
Transfer Log
Tabs

Applicant Details
Address Details
Previous Institution

Citizenship/Visa/CHESSN
Buttons Find Applicant (ADMF5010)
Person Details (ADMF1213) (Applicant Details Tab)
Person Address (ENRF3030) (Address Details Tab)
Person Previous Institution (ADMF32J0) (Previous Institution Tab)
Person Visa (ENRF3050) (Visa Tab)

Person CHESSN (ADMF32W0) (CHESSN Tab)

 

This function allows an administrator to view and edit Applicant details entered by an applicant in the Applicant Portal. It is called in context of an applicant from the View Applicant Summary function or from the menu.

The screen allows the administrator to view and modify the Applicant record. Only applicant records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and cannot be edited in this screen.

The transfer status of the record can be modified by the administrator, provided the status of the record has a system status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses; not to a system status of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP.

The log of messages received when attempting to transfer each record are displayed. All errors, warnings, and information are displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

The Maintain Applicant Details form displays information about the applicant in a tabled format – there are tabs for basic applicant details, previous institution information, address details, CHESSN, and visa details.

 

The Applicant block contains:

  • Applicant
  • Sex (Pop)
  • Date of Birth
  • Applicant Transfer Status (LOV)

Button

Tabs

Applicant Details Tab

  • Title (LOV)
  • Surname
  • First Name
  • Other Name
  • Preferred Given Names
  • Preferred Name Format (LOV)
  • Email Address

Button

Address Details Tab

  • Address Type (LOV)
  • Address Submission Date
  • Address Line 1
  • Phone 1
  • Address Line 2
  • Phone 2
  • Address Line 3
  • Phone 3
  • Address Line 4
  • Other Details
  • Address Line 5
  • Aust Postcode
  • OS Code

Button

Previous Institution Tab

  • Previous Student check box
  • Previous Person ID
  • Previous Institution (LOV)

Button

  • Person Previous Institution (ADMF32J0)

Citizenship/Visa/CHESSN Tab

  • Citizenship Type (LOV)
  • Country of Citizenship (LOV)
  • Country of Birth (LOV)
  • Visa Start Date
  • Visa End Date
  • Visa Type (LOV)
  • Visa Number
  • Passport Number
  • Applied for permanent residency check box
  • Date of permanent residency application

Button

CHESSN Tab

  • Citizenship Type (LOV)
  • CHESSN

Button

The Transfer Log block contains:

  • Result Type Display (Pop)
  • Creation Date
  • Message Number
  • Message Text

Icons

  • E = ERROR (Display )
  • W = WARNING (Display )
  • I = INFORMATION (Display )

Rules/Notes:

The Find Applicant (ADMF5010) button

  • When the form is in Insert Mode, this is disabled.

The Person Details button

  • Only enabled when ADMF1213 has records for the Person ID

The Person Address button

  • Only enabled when ENRF3030 has records for the Person ID

The Person Previous Institution button

  • Only enabled when ADMF32J0 has records for the Person ID

The Person Visa button

  • Only enabled when ENRF3050 has records for the Person ID

The Person CHESSN button

  • Only enabled when ADMF32W0 has records for the Person ID

Address Details Tab

  • The labels for each address line will change according to the Address Type chosen.

Previous Institution Tab

  • Only local institutions will display.

Citizenship/Visa/CHESSN Tab

  • If Citizenship Type is INTRNTL, then the CHESSN fields will not be displayed
  • If Citizenship Type is DOMESTIC, then Visa details will not be shown

Validations include:

  • None of the applicant’s details can be modified (except email address) when the system transfer status is TRANSFERRD or NOT-APPLIC
  • Only open Address Types can be selected
  • Only Correspondence Address Types can be selected
  • When changing the Citizenship Type, the user should be warned that it may impact on the course offerings available to the applicant and the derived admission category
  • Only local institutions can be selected as Previous Institutions
  • When changing the Address Type, the user should be warned if the new Address Type selected is not part of the same address group as the current Address Type
  • Only open Name Format codes can be selected
  • Only open applicant portal transfer statuses can be selected
  • Cannot change the applicant portal transfer status to the system transfer statuses of TRANSFERRD, NOT-APPLIC, PRE-EXIST or NO-STEP
  • The user cannot uncheck the Previous Student check box while previous student details are recorded
  • Email Address must be unique across applicants with active accounts
  • Birth Date cannot be greater than today’s date.

Transfer Log Block

  • See ADMF5000 for more details on what icons are shown.

 

 

Field Details

Label Field Source Field Type Format Comments
Applicant ID: APA.APPLICANT_ID Text (with Find Applicant button) Number 9999999990  
  APA.SURNAME ||’, ‘|| APA.TITLE ||’ ‘|| NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME) Display Field Varchar2(100) Populate/refresh after query and commit.When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown .e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this should display.

Sex:

APA.SEX

Poplist

Varchar2(10)

 

Date of Birth:

APA.BIRTH_DT

Text

Date DD/MM/YYYY

 

Applicant Transfer Status:

APA.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

 

Title:

APA.TITLE

Text (with LOV)

Varchar2(10)

 

Surname:

APA.SURNAME

Text

Varchar2(40)

 

First Name:

APA.FIRST_NAME

Text

Varchar2(40)

 

Other Names:

APA.OTHER_NAME

Text

Varchar2(40)

 

Preferred Given Names:

APA.PREFERRED_GIVEN_NAME

Text

Varchar2(30)

 

Preferred Name Format:

APA.NAME_FORMAT_CD

Text (with LOV)

Varchar2(10)

 
 

APNF.DESCRIPTION

Display Field

Varchar2(60)

 

Email Address:

APA.EMAIL_ADDRESS

Text

Varchar2(100)

This field should be updateable at all times, that is, no matter what the transfer status is.
  ADT.DESCRIPTION Display Field Varchar2(60) Not updateable

Address Type:

APA.ADDRESS_TYPE

Text (with LOV)

Address Type must be selected

 

Address Submission Date

APA.ADDRESS_SUBMISSION_DT

Display Field

 Date DD/MM/YYYY This date changes when an applicant updates their address in the Applicant Portal

Address Line 1:

APA.ADDRESS_LINE_1

Text

Varchar2(40)

Address Line Labels change depending on Address Type selected.

Address Line 2:

APA.ADDRESS_LINE_2

Text

Varchar2(40)

Address Line 3:

APA.ADDRESS_LINE_3

Text

Varchar2(40)

Address Line 4:

APA.ADDRESS_LINE_4

Text

Varchar2(40)

Address Line 5:

APA.ADDRESS_LINE_5

Text

Varchar2(40)

Aust Postcode:

APA.POSTCODE

Text

Number 9990

 

OS Code:

APA.OS_CODE

Text

Varchar2(10)

 

Phone 1:

APA.PHONE_1

Text

Varchar2(20)

 

Phone 2:

APA.PHONE_2

Text

Varchar2(20)

 

Phone 3:

APA.PHONES_3

Text

Varchar2(20)

 

Other Details:

APA.ADDRESS_OTHER_DETAIL

Text

Varchar2(100)

 

Previous Student

APA.PREV_STUDENT_IND

Check box

Varchar2(1)

 

Previous Institution:

APA.PREV_INST_CD

Text (with LOV)

Varchar2(10)

 

INS.NAME

Display Field

Varchar2(90)

 

Previous Student ID:

APA. PREV_PERSON_ID

Text

Varchar2(20)

 

Citizenship Type:

APA.CITIZENSHIP_TYPE

Text (with LOV)

Varchar2(10)

 

CTZNT.DESCRIPTION

Display Field

Varchar2(60)

 

Country of Citizenship:

APA.CITIZEN_COUNTRY_CD

Text (with LOV)

Varchar2(10)

 

APCNCV.DESCRIPTION

Display Field

Varchar2(60)

 

Country of Birth:

APA.BIRTH_COUNTRY_CD

Text (with LOV)

Varchar2(10)

 

APCNCV.DESCRIPTION

Display Field

Varchar2(60)

 

Visa Start Date:

APA.VISA_START_DT

Text

Date DD/MM/YYYY

 

Visa End Date:

APA.VISA_END_DT

Text

Date DD/MM/YYYY

 

Visa Type:

APA.VISA_TYPE

Text (with LOV)

Varchar2(10)

 

VIT.DESCRIPTION

Display Field

Varchar2(60)

 

Visa Number:

APA.VISA_NUMBER

Text

Varchar2(30)

 

Passport Number:

APA.PASSPORT_NUMBER

Text

Varchar2(30)

 

Applied for permanent residency

APA.PR_APPL_IND

Text

Varchar2(1)

 

Date of permanent residency application:

APA.PR_APPL_DT

Text

DATE DD/MM/YYYY

 
CHESSN: APA.CHESSN Text Number 9999999990  

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

 

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

 

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

 

Result Type Display

N/A

Poplist

Varchar2(25)

 

 

 

Last Modified on 11 April, 2007 2:34 PM

History Information

Release Information Project Change to Document
10.0.0.0.0.0 1231 - eAdmissions - Applicant Portal - Part 3 Added 'Address Submission Date' field
9.1.0.0.0.0 1221 - eAdmissions - Applicant Portal 2 New form