Purpose

This form allows an administrator to view and edit Application details entered by an applicant in the Applicant Portal

Anticipated Frequency

As required

Structure

Blocks

Applicant

Button

Find Applicant (ADMF5010)

This form allows an administrator to view and edit Application details entered by an applicant in the Applicant Portal. This function is called in context of an application from the View Applicant Summary function or from the menu.

The screen allows the administrator to view application records. Only records that have an institution-defined transfer status mapped to a system transfer status of PENDING, ERROR, or NO-TRNSFR can be modified. A record that has a status of TRANSFERRD has a valid corresponding record in Callista Admissions and should not be edited in this screen. A record that has a status of NOT-APPLIC indicates that the applicant has not yet submitted the application.

Only the Advanced Standing, Scholarship Intentions and Transfer Status can be modified; it will not be possible to modify Application Number, Submission Date or Creation Date.

The transfer status of the record can be modified by the administrator, provided the status of the record has a System Status of PENDING, ERROR, or NO-TRNSFR. The transfer status may be changed to any of these statuses but not to a system status of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST.

The log of messages received when attempting to transfer each record is displayed. An icon is displayed against each type of message to indicate whether the message represents an error, warning, or information.

This form is accessed from the main menu in query mode, or from ADMF5000 in context of Applicant ID/Applicant Number.

The Applicant block contains:

• Applicant ID
• Sex (Pop)
• Date of Birth
• Citizenship Type
• Applicant Transfer Status (LOV)

Button

• Find Applicant (ADMF5010)

The Application Details block contains:

• Application Number
• System App Type
• Creation Date
• Submission Date
• Intention to apply for Scholarship check box
• Intention to apply for Advanced Standing check box
• Transfer Status (LOV)

The Transfer Log block contains:

• Result Type Display (Pop)
• Creation Date
• Message Number
• Message Text

Icons

• E = ERROR (Display )
• W = WARNING (Display )
• I = INFORMATION (Display

Rules/Notes:

The Find Applicant button is only enabled in Query mode.

Validations include:

• None of the applicant’s details can be modified when the System Transfer Status is TRANSFERRD and NOT-APPLIC
• Transfer Status must be open
• Cannot change the Applicant Portal Transfer Status to the System Transfer Statuses of TRANSFERRD, NOT-APPLIC, NO-STEP or PRE-EXIST

Applicant ID:

APAV.APPLICANT_ID

Text (with Find Applicant button)

Number 9999999990

APAV.APPLICANT_NAME

Text

Varchar2(100)

When there is no Title and NVL(APA.PREFERRED_GIVEN_NAME, APA.FIRST_NAME), then the comma is not shown. e.g. if only the Applicants Surname of ‘Smith’ is recorded, then only this will display

Sex:

APAV.SEX

Poplist

Varchar2(10)

Date of Birth:

APAV.BIRTH_DT

Text

Date DD/MM/YYYY

Citizenship Type:

APAV.CITIZENSHIP_TYPE

Text

Varchar2(10)

Applicant Transfer Status:

APAV.APA_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Application Number

APAA.APPLICATION_NUMBER

Text

Number 9999999990

System App Type

APAA.S_APPLICATION_TYPE

Display Field

Creation Date

APAA.CREATION_DT

Text

DATE

DD/MM/YYYY HH24:MI:SS

Submission Date

APAA.SUBMISSION_DT

Text

DATE

DD/MM/YYYY HH24:MI:SS

Intention to apply for Scholarship

APAA.REQ_FOR_SCH_IND

Text

Varchar2(1)

Intention to apply for Advanced Standing

APAA.REQ_FOR_ADC_STD_IND

Text

Varchar2(1)

Transfer Status

APAA.AP_TRANSFER_STATUS

Text (with LOV)

Varchar2(10)

Creation Date

APTRV.CREATION_DT

Text

Date DD/MM/YYYY HH24:MI:SS

Message Number

APTRV.MESSAGE_NUMBER

Text

Number 99990

Message Text

APTRV.MESSAGE_TEXT

Text

Varchar2(200)

Result Type Display

Poplist

Varchar2(25)