Maintain Higher Education Contribution Scheme Variation - FINF8100

Purpose	To view the HECS changes identified and assembled by FINJ8010, to add comments to records and to initiate the production of VARPAC output files
Subsystem	Student Finance
Structure	Three blocks	Changes Run HECS Changes File Student HECS Changes
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This form is an integral part of the process that produces a HECS variations advice file for submission to the Australian Taxation Office (ATO). The entire process is described in VARPAC - Reporting Higher Education Contribution Scheme Variations.

This form is used after the job Create VARPAC Data (FINJ8010) has been run.

Changes Run Perform a query in the Changes Run block to retrieve and view the results of each run of FINJ8010 (Create VARPAC Data). The most recent run displays first. This is usually the run of particular interest, as it will be used to generate the VARPAC output file. The Student HECS Change records for the Changes Run file are displayed in the bottom block. Run ID - is system generated. Run Date - the date FINJ8010 was run to generate this record. Deletion Date - applies to deleted records only. The system inserted date of logical deletion of the context Changes Run record. Change From - the date and time that HECS changes were last reported. All subsequent changes are recorded in this run. Last Change - the last time FINJ8010 was run and not logically deleted. Delete/Undelete buttons - selecting the Delete button logically deletes the context Changes Run record. A deleted Changes Run record is identified by the presence of a Deletion Date. Selecting the Undelete button restores a deleted Changes Run record. This can only be done when the deleted record is the most recent record. Likely scenarios for record deletion include deleting an existing record in order to include current and subsequent HECS changes in a new record.	Notes:
HECS Changes File Displays file details when a HECS Changes File is generated for the context Changes Run. The VARPAC - Year and Semester are inserted by the system and are determined from DEST Government Snapshot Control data recorded in STAF1340. Generating a VARPAC output file Running FINJ8010 (Create VARPAC Data) identifies and assembles the HECS change records to be reported through VARPAC. To generate a changes file of these records for input to VARPAC: With the most recent Changes Run record as the context, enter the full file path for the new changes file (or use the Browse button to find an existing file that will be overwritten). Save. The Generate File button becomes active. Select the Generate File button. The Data File - Generated date and time are inserted by the system. The VARPAC output file is created in the specified file location, ready for input to VARPAC. Re-generating a VARPAC output file  On occasions, primarily when comments against individual student records are changed, it is necessary to clear a generated output file and regenerate it. Use the Clear button to clear the existing file. The Data File - Generated field is cleared. Make required changes to the Student HECS Change records. Repeat the 'Generating a VARPAC Output File' process. The VARPAC output file is created in the specified file location, ready for input to VARPAC. Recording the submission of the VARPAC HECS variations advice file Following the generation of the HECS variations advice file (using VARPAC), the date that the file was sent to the ATO must be recorded in the Submitted field. FINJ8010 can only be run when all previous Changes Run records have either a Deletion Date or a Submitted date recorded.
Student HECS Change The HECS change records for the context Changes Run are displayed. Where required, add comments to particular records by either typing directly into the Comments field, or using the editing tool invoked by the Edit Comments button.	Notes: HECS change records cannot be deleted.

Updated 11 March 2002