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Purpose |
To allow the creation and maintenance of letter parameter types for use in the creation of letters. |
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Subsystem |
Correspondence |
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Structure |
Two Blocks |
Letter Parameter Type Letter Parameter Type Restriction |
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Institution defined letter parameter types are items that are assigned to system parameter types, and provide details for correspondence. More than one institution defined letter parameter type can be mapped to a system parameter type. These system parameter types have basically three formats. More than Format 1 - System letter parameters of type PHRASE. Mapping letter parameters to the system parameter type of PHRASE allows for pre-stored text (phrases, see CORF2550) to be allocated to the letter parameter for individual letters. Alternatively, un-stored text (phrase text) can be allocated to the letter parameter for individual letters. Format 2 - System letter parameters of type LETTER TEXT. Mapping letter parameters to the system parameter type of LETTER TEXT allows for pre-stored text (letter text) to be allocated to the letter parameter for all letters. Generally, it would be advisable to include such text in the template (see designing a template), rather than using letter text. Format 3 - System letter parameters of types SYSTEM OBJECTS and RULES. Mapping letter parameters to other system parameter types will return either data from Callista or text from the rules facility. For further information on system objects and rules refer to the specialist links below. Letter parameters can be restricted to use for specific correspondence types. The information provided here and for related forms is for a 'typical' setup. Allocation of letter parameters to system letter parameters Typically, system letter parameters have been created within Callista to provide specific functionality for particular correspondence needs. Multiple mapping to the same system letter parameter is required when the information is to be displayed in letters more than once. Mapping to system objects, will return the appropriate data from Callista. (see specialist links below). Mapping to system objects that are calls to the rules facility of Callista, will return text as determined by the rules facility (see specialist links below). Restricting letter parameters to a correspondence type. Typically, letter parameters are mapped to system objects and rules, that only have meaning for a limited number of correspondence types. It is recommended that such letter parameters are restricted to the appropriate correspondence types to reduce confusion when determining the parameters to include in a system letter definition (see CORF2520). If no restrictions are specified, the letter parameter is available to all correspondence types. |
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Specialist Links |
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Admission Specialist .Letter parameter types for admission correspondence. Letter template design for admission correspondence. Rules for admission correspondence. |
Assessment Specialist Letter parameter types for academic transcript. Transcript template design for academic transcript. |
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Use this form to record the appropriate letter parameters to appear in a system letter. Enter the parameter type name, description and system parameter type. If appropriate, enter the letter text for the parameter. If appropriate, select the correspondence types to restrict the letter parameter to. Letter parameters that have been assigned to a system letter cannot be deleted, use the closed indicator instead.
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Rules/Notes:
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Last Modified on 2 July 1999
