Amend Student Unit Attempt Outcomes - ASSF53B0

Purpose

To enable the amendment of student unit attempt outcomes

Subsystem

Assessments

Structure

Two Blocks

Student Unit Attempt

Student Unit Attempt Outcome

Image

 

Use this form to amend the marks or grades recorded for a student's unit attempt. It is typically used to amend results after bulk keying of outcomes in the Mark/Grade Entry form (ASSF5330). These changes can occur before or after results are finalised and published.

Finalised Outcomes

Finalised outcomes cannot be overridden unless the finalised indicator is changed first (this is not recommended). The normal practice is to create a new outcome record to replace a finalised grade.

Recommended Outcomes

Recommended outcomes can be amended either by overwriting the existing grade/mark (not recommended) or creating a new outcome record to replace the existing grade/mark.

If large numbers of amendments to recommended outcomes are required, for eample: following Boards of Examiners (or equivalent authorities) meetings, ASSF5330 can be used to overwrite outcomes. However, this will only be possible if the form has been configured to allow overwriting of grades in the Maintain Results Entry Configuration form (ASSF01K0). Whilst details of overwritten grades are not displayed in ASSF5330 or in this form, a history record is created which can be viewed in a history form or via the Audit facility.

Outcome records are displayed in date order, forming a history of outcome changes. The result recording process is fully explained in Assessments for the Subsystem Specialist.

 

Perform query to locate student unit attempts. Queries can be performed on single fields or on combinations of any field except name.

Select the student unit attempt.

To add a replacement student unit attempt outcome:
  • Select a new record.
  • Optionally insert a mark.
  • Insert grade. The system will attempt to derive the grade from the mark if a grade is not entered.
  • The outcome date is inserted automatically by the system.
  • Where the Translate Student Unit Attempt Outcome process (ASSJ5390) has been run for the student, the translated grade is displayed.
  • The creation method indicates that the result has been manually keyed. (For existing results it indicates if they were manually keyed or entered through the Electronic Upload Process or the result of a unit discontinuation).
  • The Finalised indicator of the replacement grade defaults to the status of the grade being replaced. Amend if required.
  • The Times Keyed field indicates how many times an existing result was keyed in the Mark/Grade Entry form (ASSF5330).

To modify existing outcomes (only recommended to correct incorrectly keyed outcomes):

  • Select outcome to be changed.
  • Overwrite the existing mark and/or grade.
  • 'Finalised' records cannot be modified, either:
    • Create a new record. The Finalised indicator is automatically selected; or
    • Uncheck the Finalised indicator and resave the record before overwriting the existing mark and/or grade.

Rules/Notes:

  • Outcomes can only be recorded against units that are ENROLLED, COMPLETE or DISCONTIN.
  • A grade must have the Student Unit Attempt Outcome indicator checked for the Outcome to be recorded.
  • A mark/grade that has been defined as 'finalised' cannot be updated unless the Finalised indicator is unchecked and the record saved or the outcome is the result of a unit discontinuation.
  • Previously entered results cannot be deleted.
  • A new outcome record will default to the previously entered results status of 'finalised' or 'recommended'.
  • A discontinued outcome can only be changed by modifying (overwriting) the outcome. In such cases, the creation method remains as DISCONTIN. New (replacement) outcomes cannot be created for discontinued outcomes.
  • When modifying a student unit attempt outcome or creating a new outcome, the updated or new outcome is translated if the previous outcome had been translated.

Last Updated 02 January, 2003.