Mark/Grade Entry - ASSF5330

Purpose

To enter student results through manual keying of marks and grades.

Subsystem

Assessments

Structure

Two Blocks

Mark Sheet

Unit Offering Option

Overlay Block

Mark/Grade Entry

Overlay Buttons

Enter Grades block

Add Student block

Finish Entry block

Navigation Button invokes:

Add Non-Enrolled Student Outcome form

Image

 

Use this form to manually record student unit attempt outcomes.

The configuration of the Mark/Grade Entry screen is defined in the Maintain Entry Configuration form (ASSF01K0).

The operation of this form differs depending on whether grades are being entered for a particular result sheet or unit offering option.

The Result Sheet and Unit Offering Option blocks are not queryable.

A KEYED lamp is displayed to the right of the record where a result has previously been recorded for it.

For further details on the manual recording of results refer to Assessments for the Subsystem Specialist.

 

 

Using the Result Sheet Number
1 Enter the result sheet number, which is displayed at the top right of the result sheet. (Refer to Assessments for the Subsystem Specialist for further details on result sheets).

Rules:

  • The Grading Schema Grade to which the Grade Entry Temp Grade maps must have the Student Unit Attempt Outcome indicator checked.
2 Click on the Enter Grades button to display the Mark/Grade Entry screen. The screen displays the students enrolled at the time the mark sheet was produced.
3

If the ID Check field is displayed, enter the last two digits of the person ID. This field is used as a check that the details recorded are for the correct person. The cursor will then advance to the Mark field (if displayed) or the Grade field.
4 If the Mark field is displayed, record the students mark. This field can be configured as mandatory. If so, a mark must be entered if the grade has a mark range in the grading schema.
5

Use the Tab key to move the cursor from the Mark field to the Grade field.
6 Enter the student's grade. This is not necessary if the form has been configured to derive the grade from the mark.
7 To advance to the next student, hit the next record key (down arrow) or the next record button in the tool bar.
. Where results are to be re-keyed and a result different from the existing result is keyed, a dialogue box is displayed alerting the user to the two different results. Both original and keyed results are displayed, and the user is prompted to choose either the original or keyed result by selecting the relevant button.
. Add a Student to Results Sheet List
. Student unit attempt outcomes are frequently handwritten at the bottom of result sheets. In such cases, students may be added to the result screen if they are enrolled in the context unit offering. To add a student to the list who was enrolled in the unit location/mode after the mark sheet was produced:
1 Select the Add Student button to display the Add Student to Mark Sheet overlay.
2 Select the person ID from the LOV.
3 Select the Back button to insert the student at the bottom of the list and return to the main screen.
4 Record results as described.
. Students added to the list will be displayed at the bottom of the list regardless of the person ID when using the result sheet number to access the list.

 

NOTE:
.
The Add Non-Enrolled Student button invokes the Add Non-Enrolled Student Outcome form (ASSF5333) where details of students who have been added to the result sheet but are not displayed in the Mark/Grade Entry screen (and cannot be selected via the Add Person button) can be recorded.

 

Using the Unit Offering Option Details
1 Enter the unit offering option details. Rules:
2 Select the sort order.
3

Select the Include Discontinued Students indicator to display the records of students who have discontinued the unit.
4 Click on the Enter Grades button to display the Mark/Grade Entry screen. The screen displays all students enrolled in the unit before or after the mark sheet was produced. (The Add Student button is disabled).
5 If the ID Check field is displayed, enter the last two digits of the person ID. This field is used to check that the details recorded are for the correct person. The cursor then advances to the Mark field (if displayed) or the Grade field.
6 If the Mark field is displayed, record the students mark. This field can be configured as mandatory. If so, a mark must be entered if the grade has a mark range in the grading schema.
7 Use Tab key to move the cursor from the Mark field to the Grade field.
8 Enter the student's grade. This is not necessary if the form has been configured to derive the grade from the mark.
9 To advance to the next student, click on the next record key (down arrow) or the next record button in the tool bar.
10

Where results are to be re-keyed and a result different from the existing result is keyed, a dialogue box is displayed alerting the user to the two different results. Both original and keyed results are displayed, and the user is prompted to choose either the original or keyed result by selecting the relevant button.

 

NOTE:
. The Add Non-Enrolled Student button invokes the Add Non-Enrolled Student Outcome form (ASSF5333) where details of students who have been added to the result sheet but are not displayed in the Mark/Grade Entry screen can be recorded.  

Last Updated 12 December, 2002.