Purpose

To set up the Mark/Grade Entry form ASSF5330

Subsystem

Assessments

Structure

Single Block

System Assessments Entry Configuration

Image

This form is used to define the configuration of the manual result entry screen and the electronic upload process.

• Online Keying Configuration determines how results are recorded in the Mark/Grade Entry form (ASSF5330)
• Electronic Upload Configuration determines how validation checks perform during the Electronic Upload process in both:
• The Validate Outcome Upload File form (ASSF5340) and
• The Upload Student Unit Attempt Outcomes process (ASSJ5341).

The Online Keying Configuration

Selection of these check boxes affects the entry of results in the Mark/Grade Entry form (ASSF5330).

• Key Check Digit - requires the user to enter the last two digits of the Person ID to validate that the correct record is being updated before a result can be entered. If this check box is not selected, the field is suppressed in the Mark/Grade Entry screen.
• Collect Mark - allows the user to insert a mark for each record. If this check box is not selected, the Mark field is suppressed in the Mark/Grade Entry screen.
• Mark Entry Mandatory - requires the user to enter a mark for each record where the grade has a mark range.
• Derive Grade - allows the user to enter only a mark against the record, the System automatically derives and inserts the grade for the relevant mark range from the grading schema.
• Invalid Mark/Grade allowed - allows a grade other than that normally corresponding to the mark to be entered, provided the grade is still within the relevant grading schema.
• Overwrite Grades allowed - allows the user to overwrite an existing recommended outcome. Where the new outcome differs from the original, a warning prompts for confirmation of this action. Where institutions double-key results, this validation will identify keying errors.

For further details refer to the Manual Recording of Results section in Assessments for the Subsystem Specialist.

 Rules:

The Electronic Upload Configuration

The Electronic Upload process is described fully in the Electronic Upload of Results section in Assessments for the Subsystem Specialist and the Electronic Upload of Results section in Understanding Assessments.

Options recorded in these fields determine how validations perform in the Validate Outcome Upload File (ASSF5340) and the Upload Student Unit Attempt Outcomes process (ASSJ5341).

• ABORT FILE - this option allows the validation of remaining records to continue if any individual record fails validation. Records that fail validation are recorded along with the reason in an exception report. The file is not loaded into Callista. In ASSJ5341 records set to ABORT FILE will not stop the upload of subsequent records.
• DON'T LOAD - this option causes the file validation process to ignore any individual records which fail validation and record them along with the reason in an exception report. Records that fail validation are not loaded into Callista. However, all other records are loaded into the validated batch table, but not always uploaded into the database. For example: units discontinued after file validation.
• HOLDING - this option causes the file validation process to 'tag' individual records that fail validation and record them along with the reason in an exception report. Records 'tagged' as HOLDING are processed when ASSJ5341 is run and are normally recorded in Callista as non-enrolled student outcomes. These records can be viewed using the Add Non-Enrolled Student Outcomes form (ASSF5333). (In some cases the records are not loaded into the non-enrolled student outcome structure. For example: unit discontinued after the file is validated or non-enrolled outcome already exists).
• WARNING - this option appears as a warning on the exception, but the record is nevertheless loaded. Only the Mark/Grade Invalid validation includes this option.

• Person Doesn't Exist - where the Person ID of the upload record does not match the Person ID of any student records in Callista. This validation does not include the HOLDING option.
• No Course Attempts - the record has a valid Person ID, however, the student has no course attempt recorded. This validation does not include the HOLDING option.
• Unit Not Enrolled - the record is for a student who is currently enrolled at the institution, however, the student is not enrolled in the unit in the teaching period to which the results file applies.
• Unit Discontinued - where the record is for a student who has been enrolled in the unit in the relevant teaching period but has since withdrawn from the unit.
• Grade Exists - applies to a record where a outcome for the student unit attempt has previously been recorded. This validation does not have the HOLDING option.
• Grade Invalid - where a record contains a grade that is not within the grading schema for the Student Unit Attempt. This validation does not have the HOLDING option.
• Mark/Grade Invalid - where a record contains a grade that is within the relevant grading schema for the Student Unit Attempt, however, the grade does not relate to the mark range for the Mark recorded. This validation also includes the WARNING option.

Current Assessment Period Check Box

Use the Current Assessment Period check box to restrict the available teaching periods shown in the "Teaching Period" LOV (ASSF5340) to the current assessment period.

If there is no current assessment period, using this check box reduces LOV to teaching periods within the next assessment period or periods.

Allow Upload Check Box

Use the Allow Upload check box to ensure upload takes place only after successful validation.

Leaving this box unchecked ensures upload does not take place after successful validation.