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Queries
can be performed to retrieve existing grading schemas or new schema's
can be created.
To create a new grading
schema:
- Record a unique
grading schema code.
- The version
number is inserted by the system on saving.
- Record the start
date and optionally the end date which define the period
when the grading schema is active.
To record grades within
a grading schema:
- Record a unique
code for the grade and enter the grade description.
- Select a system
result type. This is a broad grouping of grades and has various
functional roles in the Progression and Enrolment subsystems. The chosen
result type should reflect the ultimate outcome. For example, where
a grade is withdrawn-fail the result type should be FAIL not
WITHDRAWN.
- Optionally set
the lower and upper values of the mark range. This defines the
range of marks within the grade. For example: 60 - 69 = Credit. Callista
uses this range to validate grades and derive grades from marks.
- Record the grade
rank. This is mandatory and is a numerical order of the grade. For
example: HD = 1, Distinction = 2, Credit = 3… Fail = 7. The rules facility
requires that each grade be given a unique rank and that the order is
1 - highest grade, 2 - next highest and so on. Grade rank determines
the display order of grades in LOV's and some reports, such as the Unit
Outcome Distribution report (ASSR06M0).
Grade rank is also used in Progression rules.
Optionally record
further details for each grade:
- GPA Value
- is used to calculate course grade point averages.
- External Grade
- the alternate grade to be displayed on external publications.
- Designate a grade
as a 'special grade type' to indicate that the grade, when applied
to a student unit, has special meaning. A grade with a special grade
type of:
- REPLACEABLE
is a grade that can be replaced during the electronic upload process.
For example, a student may be enrolled in a unit at Location X, but
actually does the unit at Location Y. The assessor at Location X has
no knowledge of the student and gives the student the replaceable
grade (eg. XN). However, the assessor at Location Y knows the student,
assesses them and gives them an actual grade. The assessor at Location
X has uploaded their results first. When the assessor at Location
Y uploads their results, the students replaceable grade is updated
with the actual grade.
- SUPP-EXAM
is a grade that means that the student has been granted a supplementary
exam. This is used by Callista to identify supplementary examination
students whose details are to be passed to the exam timetabling subsystem
for a special/supplementary exam period.
- SPECIAL
-EXAM is a grade that means that the student has been granted
a special or deferred examination. This is used by Callista to identify
special examination students whose details are to be passed to the
exam timetabling subsystem for a special/supplementary exam period.
- CONCEDED-PASS
is a grade that can be recognised as part of progression and the course
completion rules. The grade indicates a pass has been granted in a
unit attempt for institution defined reasons.
- Select Grade
Inclusion indicators - when selected the grade will be included
in the corresponding published form.
- Nominate the Outcome
Applicability by selecting the indicator for one of the following;
Student Unit Attempt, SUA Assessment Item or SUA Element of Comp.
- Notional percentage
grade distribution - these indicate the minimum and maximum percentage
of students to achieve a certain grade, ie the usual expected distribution.
There is no system functionality currently associated with this. However,
they are displayed in the Unit Outcome Distribution report (ASSR06M0).
- System Assigned
indicator - when selected, the grade can only be assigned by the system,
it cannot be keyed by the user. Currently there is no validation preventing
a user from keying in a grade set as system assigned.
- Default Outstanding
Grade indicator - sets the grade as the grade to be inserted by
the Insert Administrative Grades process (ASSJ5371),
if an alternate grade is not specified as a parameter.
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Rules/Notes:
- Grades
cannot be added to a grading schema that does not have a current or
future date range.
- Non-current
grading schema cannot be assigned to a unit offering option.
- If
there are several versions of a particular grading schema then only
one may have no end date all others MUST have an end date.
- Where
there are several versions of a particular grading schema, the date
ranges cannot overlap.
- The
mark ranges for two different grades within the schema cannot overlap.
- If
either the upper or lower mark range is set, then both must be set.
- Only
one grade within a grading schema can be set as the default outstanding
grade.
- The
grade translation button navigates in context to the Maintain Grading
Schema Grade Translation form (ASSF5120).
This form enables the translation of grades from one grading schema
to another.
- Where
a grading schema grade has been mapped to another grade for grade translation
in ASSF5120, its system result type cannot be altered.
Notes
on administrative unit status :
- The
mapping of withdrawal grades to the administrative unit status DISCONTIN
is performed in the Maintain Administrative Unit Statuses form (ENRF0110).
- One
and only one withdrawal grade in each grading schema can be mapped to
a specific administrative unit status.
- Where
a student is to be discontinued and only one grading schema is mapped
to the administrative unit status, that grade is recorded for the student.
- Where
a student is to be discontinued and there are multiple grading schemas
mapped to the administrative unit status, the discontinuation process
examines which grading schema is mapped to the student's unit attempt
and inserts the corresponding grade.
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