Purpose

To allow the creation and maintenance of Unit Level Details associated with Advanced Standing Records of Students

Subsystem

Advanced Standing

Structure

Two Blocks

Advanced Standing Unit Level

Navigation Tabs invoke:

Comments

Image

Advanced Standing

Explanation

This is the context block and displays details of the student and course version to which advanced standing unit level details displayed in the block below apply. This screen is invoked via the navigation button in either the Student Advanced Standing screen or the Advanced Standing Unit Details screen. The information displayed here is for the same student and course version as displayed in those screens. No queries can be performed in this block.

Example

A student may have more than one concurrent course attempt and may have advanced standing approved in each. The advanced standing unit level details displayed in the block below are those for one of the student's course attempts (identified in the Course Version field). Selecting the Back button at the bottom of the screen navigates back to the Student Advanced Standing screen where another course attempt can be selected.

To inquire on the advanced standing details of a student other than the one initially displayed:

• A query cannot be performed in this block. It is necessary to select the Back button to return to the Student Advanced Standing screen to inquire on another course attempt or another student.

Advanced Standing Unit Level

Explanation

• advanced standing in a specified unit, recorded using the Unit Details screen and
• advanced standing for a unit level, recorded using this screen.

The operation of the Advanced Standing subsystem, including the recording process and use of 'granting statuses' is elaborated upon in Understanding Advanced Standing.

Each field is described in detail in the Subsystem Glossary.

Example

In both cases the advanced standing is recorded in the System against the students' current course attempts.

To record unit level advanced standing details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

• Ensure that the correct student course attempt is displayed in the top block.
• Enter Insert mode.
• Enter the unit level in which advanced standing has been approved (or select from the list of values) in the Unit Level field of a blank record.
• Enter the number of credit points or contact hours of advanced standing approved for this level in the Credit Pts (Higher Ed) or Contact Hrs (VET) field.
• The following data is defaulted:
• Granting Status defaults to APPROVED
• Approved date defaults to the current date
• Expiry date is calculated from the current date plus the Expiry Date Increment
• Authorised By is entered manually the first time this form is used in a session. Subsequent entries default to the last recorded authorisor
• Basis Institution defaults to the institution defined as such in Advanced Standing Configuration
• Amend defaulted data as required.
• Update remaining fields as required, ie;
• Crs Grouped indicator
• Not Transferable indicator - if ticked, it prevents the unit or unit level details from being transfered during Course Transfer.
• Last Year of Enrolment
• Crs Type
• Completed indicator
• Select the Comments tab and enter comments if required.
• Save.

• Recording an advanced standing unit level record sets its granting status to APPROVED
• Advanced standing can be manually changed from APPROVED to GRANTED where the student course attempt status is INACTIVE, INTERMIT or ENROLLED.
• The Grant Advanced Standing job (ADVJ4411), amongst other things, changes the status of advanced standing application records from APPROVED to GRANTED when the student course attempt's status is ENROLLED only.
• Granting statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).
• The rules for modifying records, below, also apply to changes made to default values for a new record

To modify unit level advanced standing details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

• Find the record to be modified.
• Modify the record.
• Save.

• Granting statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).
• Granting status changes are constrained as follows:
• The default granting status applied to a new advanced standing unit level detail record is APPROVED
• The status GRANTED can only be applied to records for an ENROLLED, INTERMIT or INACTIVE student course attempt, using this form.
• The status cannot change to GRANTED after the Census Date
• APPROVED records may be changed manually to GRANTED, however, a batch process automatically makes this change when the student's course attempt changes from another status to ENROLLED
• The statuses REVOKED and CANCELLED are applied manually. The status EXPIRED is applied by the System if the record's expiry date is reached while the status is APPROVED
• A CANCELLED record can only be changed to APPROVED
• The dates associated with a record (Granted, Revoked, Expiry, Cancelled dates) are dynamically configured. Only the dates relevant to the record's granting status are displayed
• Not Transferable indicator - if ticked, it prevents the unit or unit level details from being transfered during Course Transfer.

To delete unit level advanced standing details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

• Find the record to be deleted.
• Locate the cursor in the record to be deleted.
• Delete record.
• Save.

Changes within this form will have the following notable effects:

• Unit level advanced standing adds to a student's studies for completion and progression purposes