This job creates a snapshot records (GOVT_EXTRNL_STUDY_LOAN_SNPSHT table) and produces an OS-HELP (OS) file or OS-HELP REVISION (RO) file. depending io the Submission Type parameter selected. These files are saved in the KEEP directory specified in the S_JOB_CONTROL table and are reported to the Government .

Typical processing sequence for STAJ0160 OS-HELP submission type:
STAJ0100 > STAJ0110 > STAJ0160(OS-HELP)

Typical processing sequence for STAJ0160 REVISION submission type:
STAJ0100 > STAJ0110 > STAJ0160(OS-HELP) > STAJ1610 > STAJ1620 > STAJ0160 (REVISION).

A student's OS-HELP is recorded in ENRF3900 with a Student Status of 240, 241 or 242.
Students with Student Status 241 are studying in Asian countries. These students can borrow more than students studying in non-Asian countries and also have available to them an additional $1000 supplement in their six-month OS-HELP period if they are required to undertake Asian language studies in preparation for their overseas study in Asia. This language supplement is recorded as OS-HELP with a Student Status of 242. Students with Student Status 240 are studying in non-Asian countries,

Each record in the OS-HELP snapshot, the OS and the RO file represents a single OS-HELP, Asian Studies OS-HELP or OS-HELP Language Supplement loan. Hence some students may have multiple OS-HELP records (with statuses of 241 and 242).

For insights into Statistics, see the 'Understanding HE Statistics' (STAINTR3) Help page.

This job is accessed via the main menu.

The Create OS-HELP File block contains:

Tab

Parameters

• Submission Year
• System Submission Type
• Submission Number
• Start Date
• End Date

Rules/Notes:

Submission Type may be OS-HELP or REVISION.
Available parameter values are determined by records created in STAF1350.
Required OS-HELP details include Submission Number, Start Date and End Date
Required REVISION details include Submission Number.

To Create an OS-HELP or OS-HELP REVISION File:

Select the Submission Year, System Submission Type and Submission number, then run the job.

Filenames:

• The file name of the OS-HELP file is: HHHHXXYYYY.PNNNNN
  where:
  • HHHH = Higher Education Provider Code - (Institution Code)
  • XX = File Type abbreviation code - (File Type code is not case sensitive), i.e. OS
  • YYYY = Reporting Year - (must be >=2011)
  • P = Reporting Period - (1 or 2)
  • NNNNN = Submission Number - (00001 – 99999)

  For example, 1234OS2011.100001

• The file name of the OS-HELP REVISION file is: HHHHXXYYYY.PNNNNN
  where:
  • HHHH = Higher Education Provider Code - (Institution Code)
  • XX = File Type abbreviation code - (File Type code is not case sensitive), i.e. RO
  • YYYY = Reporting Year - (always 0000)
  • P = Reporting Period - (always 0)
  • NNNNN = Submission Number - (00001 – 99999)

For example, 1234RO0000.000001

Note: The Submission Number used in the file name is the Submission Number defined in STAF1350 – Government Snapshot Control.

Rules/Notes:

Submission Year, Type and Number combination must exist as a Government Submission Control record with a System Submission Type of OS-HELP or REVISION in STAF1350. In that form there must not be a Completion Date recorded for this record.