Purpose

To record organisations or individuals who sponsor students.

SubSystem

Finance

A Sponsor undertakes to make payment of all or part of a Student's Fee Liabilities for a particular course.

This form is used to register Organisations or Individuals as Sponsors, and indicate their current status in this capacity. A person registered in this form must first have been recorded on the database using the Maintain Person Details form (ADMF1213). An Organisation must first have been recorded in the Maintain Organisational Units form (ORGF0141).

Where a student is sponsored by more than one individual, corporation or other body, each sponsor must take responsibility for different Fee Liabilities. It is not possible within the System to split the cost of the Course Attempt as a whole between two or more sponsors.

Payment Advice Number: Users are strongly advised NOT to record a value in this field, nor delete any number recorded there.

The Payment Advice Number is intended to identify the sponsor when a fee payment is received through a bank. A unique number is generated by the System the first time a person payment schedule is created for a student relevant to the sponsor, and is displayed in this form. It will not be altered by the System thereafter. The number is imported via the interface modules into an external financial system.

If this number is deleted, it will not be possible for Callista to match payments received to invoices.

The Student Fee Sponsor block contains:

• Sponsor Code
• Sponsor Type
• Payment Advice Number
• Sponsor Status
• Person ID
• Org Unit Code
• Comments

• Button

• Find Person

Rule/Notes:

Use this form to register individuals or organisations already held on the database as sponsors in the Student Finance Subsystem.

• Record a Sponsor Code, and assign a Sponsor Type and Sponsor Status from those available in the respective lists of values
• Users are strongly advised NOT to enter a Payment Advice Number in this form (see above)

To register a sponsor under the Sponsor Code supplied above, either

• Enter the Person ID, if known, or access the Find Person form with the button to use that form's query facility, or
• Select an Organisational Unit Code from those available in the list of values

Comments may optionally be added. 

Rules/Notes:

Sponsor Type values are maintained in form FINF1C00. They could include CHARITY, CORPORATE, FACILITY, GOVERNMENT or PRIVATE.

Sponsor Status values are maintained in form FINF1G00. They coud include ACTIVE, CANCELLED, EXPIRED, INFRINGED or PLANNED.

ACTIVE statuses can only be changed to CANCELLED, and vice versa.

Setting a Sponsor's Status to CANCELLED in this form prevents their selection for any future sponsorships. It does not affect their current sponsorships. (If required, sponsorships must be cancelled in FINF4300).