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ADVW1000 - Advanced Standing

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Overview

This page allows a user to create and view Advanced Standing records relating to an Admission Application.
It corresponds to the ADVF2000 form, providing the same information and containing the same validations, but it only displays the Advanced Standing Records that are relevant to the context Admission Course Application Instance and can only be accessed in context via ADMW3000.
Advanced Standing can be applied by unit or by unit level.
To create/view Advanced Standing by unit, click on the Unit Details tab. A number displays on the tab to indicate the number of existing records.
To create/view Advanced Standing by unit level, click on the Unit Level Details tab. A number displays on the tab to indicate the number of existing records.

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Navigation

Click on the Advanced Standing icon in ADMW1000 to open the Advanced Standing Page.
A green dot displays on the left side of the icon if an Advanced Standing record exists for this Admission Application.

After you have finished on this page, click on the Close button to return to ADMW1000.
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Field Descriptions

Context fields

The page heading contains the student name (PERSON.SURNAME, PERSON_TITLE PERSON.GIVEN_NAMES) and course version (COURSE_VERSION.COURSE_CD'.'COURSE_VERSION.VERSION_NUMBER).
In a shaded panel, further personal details are displayed for the context student, as shown below.

Field: Description:
Person ID The student's Person ID

PERSON.PERSON_ID
Date of Birth The student's Date of Birth

PERSON.BIRTH_DT
Surname The student's surname

PERSON.SURNAME
Gender The student's gender

PERSON.SEX
Given Names The student's given names

PERSON.GIVEN_NAMES
Email Address The student's email address

PERSON.EMAIL_ADDR

Note that if an Advanced Standing record exists for this Course Attempt in ADVF4200, a lamp will display above the Advanced Standing Summary Data heading and any Advanced Standing records in ADVW1000 are locked.

Advanced Standing Summary Data

Expand this section to display the following details For (dynamic - depending on the Course Sector):

Field: Description:
Total Approved CP /CH Total approved Credit Points (HE) or Contact Hours (VET)

ADVANCED_STANDING.TOTAL_EXMPTN_APPROVED or ADVANCED_STANDING.TOTAL_CH_EXMPTN_APPROVED
Total Granted CP /CH Total granted Credit Points (HE) or Contact Hours (VET)

ACAI_ADVANCED_STANDING.TOTAL_EXMPTN_GRANTED or ACAI_ADVANCED_STANDING.TOTAL_CH_EXMPTN_APPROVED
%Course Requirements Granted The percentage of Course Requirements that have been granted as Advanced Standing credit.

ACAI_ADVANCED_STANDING.TOTAL_EXMPTN_PERC_GRNTD
Major Exemption Institution The Institution in which the student completed their previous studies.

ACAI_ADVANCED_STANDING.EXEMPTION_INSTITUTION_CD

Unit Details

The unit details tab displays a table of Unit records for which Advanced Standing has been requested.

Field: Description:
Unit Version The code used to identify the unit in which the student is

ACAI_ADV_STND_UNIT.UNIT_CD + ACAI_ADV_STND_UNIT.VERSION_NUMBER
Title The title of the unit.

UNIT_VERSION.TITLE
Category This field describes the available recognition categories which apply to the units, unit sets, etc. that form the advanced standing.

ACAI_ADV_STND_UNIT.ADV_STND_CAT
Percentage Percentage of the unit's credit that has been granted as Advanced Standing

ACAI_ADV_STND_UNIT.CREDIT_PERCENTAGE
Credit Points Number of credit points that have been granted as Advanced Standing

NVL(UNIT_VERSION.ACHEIVABLE_CREDIT_POINTS, UNIT_VERSION.ENROLLED_CREDIT_POINTS)
Contact Hours Number of contact hours that have been granted as Advanced Standing

UNIT_VERSION.SUPERVISED_CONTACT_HOURS
Institution The institution at which the student undertook the study that resulted in the unit advanced standing. This field is populated automatically. The derivation of this value is described in ADVF2000.

ADV_STND_EXEMP_INST_V.NAME
Granting Status The status of the Advanced Standing request. May be ASSESSING, APPROVED, GRANTED, NOT_APPRVD, CANCELLED, DECLINED or REVOKED. If APPROVED, an entry is required for Authorised By:

ACAI_ADV_STND_UNIT.S_ADV_STND_GRANTING_STATUS
Authorised By: The person who approved the Advanced Standing. Required if the Granting Status is APPROVED.

ACAI_ADV_STND_UNIT.AUTHORISING_PERSON_ID
Creation Date: The person who approved the Advanced Standing. Required if the Granting Status is APPROVED.

ACAI_ADV_STND_UNIT.AUTHORISING_PERSON_ID

Details displayed in the Update Panel for the selected unit are listed below.

Field: Description:
Category Category which applies to the Advanced Standing unit. Will map to system values of CREDIT or PRECLUSION.

ACAI_ADV_STND_UNIT.ADV_STND_CAT
System Recognition Type System Advanced Standing Recognition Type. May be CREDIT or PRECLUSION. A

CAI_ADV_STND_UNIT.S_ADV_STND_RECOGITION_TYPE
Percentage Percentage of the credit for the unit that is awarded. For Unit Advanced Standing this will be 100.

ACAI_ADV_STND_UNIT.CREDIT_PERCENTAGE
Institution The institution at which the student undertook the study that resulted in the unit advanced standing request. See ADVF2000 for information about how this value is derived.

ADV_STND_EXEMPT_INST_V.NAME
Course Grouped Check box to indicate if the advanced standing unit is Course-grouped.

ACAI_ADV_STND_UNIT.CRS_GROUP_IND
Not Transferred Check box to indicate if the advanced standing unit is transferable.

ACAI_ADV_STND_UNIT.NOT_TRANSFER_IND

Course Type The Course Type of the course that forms the basis of the unit advanced standing.

ACAI_ADV_STND_UNIT.BASIS_COURSE_TYPE
Advanced Standing Source The institution-defined source of advanced standing that defines the basis for, or type of, advanced standing. Some examples are Recognised Prior Learning and Credit Transfer.

ACAI_ADV_STND_UNIT.ADVANCED_STANDING_SOURCE
Last Year Enrolment The year in which the person was last enrolled in the course which forms the basis of the unit advanced standing.

ACAI_ADV_STND_UNIT.BASIS_YEAR
Completed Check box selected if the course which forms the basis of the unit advanced standing is completed.

ACAI_ADV_STND_UNIT.BASIS_YEAR
Granting Status This field describes the granting status of the advanced standing unit record (e.g. CANCELLED, GRANTED, REVOKED, etc.).

ACAI_ADV_STND_UNIT.S_ADV_STND_GRANTING_STATUS
Authorised By This field describes the Person ID of the officer who authorised the advanced standing.

ACAI_ADV_STND_UNIT.AUTHORISING_PERSON_ID
Created Date The date that this Advanced Standing Unit record was first saved.

ACAI_ADV_STND_UNIT.CREATION_DT
Assessing Date Date on which ASSESSING status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.ASSESSING_DT
Approved Date Date on which APPROVED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.APPROVED_DT
Granted Date Date on which GRANTED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.GRANTED_DT
Not Approved Date Date on which NOT APPROVED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.NOT_APPRVD_DT
Cancelled Date Date on which CANCELLED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.CANCELLED_DT
Declined Date Date on which DECLINED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.DECLINED_DT
Revoked Date Date on which REVOKED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.REVOKED_DT
Expiry date Date on which Expired status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT.EXPIRY_DT
General (Comments) General Comments about the request, recorded in ADVF2000.

ACAI_ADV_STND_UNIT.COMMENTS
Not Approved (Comments) Comments about the non-approval of the request, recorded in ADVF2000. AC

AI_ADV_STND_UNIT.NOT_APPRVD_COMMENTS
Declined (Comments) Comments about the declining of the request, recorded in ADVF2000. AC

AI_ADV_STND_UNIT.DECLINED_COMMENTS

Unit Level Details

The Unit Level Details tab displays a table of Unit records for which Advanced Standing has been requested.
Field: Description:
Unit Level This field describes the level at which the advanced standing is being given (e.g. 1 - First year level within a course, 2 - Second year level within a course).

ADV_STND_UNIT_LEVEL.UNIT_LEVEL
Description The Description of the Unit Level as defined in CRSF2140.

ADV_STND_UNIT_LEVEL.DISCIPLINE_GROUP_CD
Category This field describes the available recognition categories which apply to the unit level credit that forms the advanced standing.

ADV_STND_UNIT_LEVEL/ADV_STND_CAT
Credit Points The number of credit points granted as advanced standing at a particular unit level to the student for the course.

ADV_STND_UNIT_LEVEL.CREDIT_POINTS
Discipline The Discipline Group for the Advanced Standing.

ADV_STND_UNIT_LEVEL.DISCIPLINE_GROUP_CD
Institution This field describes the institution at which the student undertook the study that resulted in the unit level advanced standing.

ADV_STND_UNIT_LEVEL.EXEMPTION_INSTITUTION_CD

Details displayed in the Update Panel for the selected Unit Level are listed below.
Field: Description:
System Recognition Type System Advanced Standing Recognition Type. May be CREDIT or PRECLUSION.

ACAI_ADV_STND_UNIT_LEVEL.S_ADV_STND_RECOGITION_TYPE
Discipline Discipline Group code for the Advanced Standing.

ACAI_ADV_STND_UNIT_LEVEL.DISCIPLINE_DESC
Institution The institution at which the student undertook the study that resulted in the unit advanced standing request. See ADVF2000 for information about how this value is derived.

ADV_STND_EXEMPT_INST_V.NAME
Course Grouped Check box to indicate if the advanced standing unit level is Course-grouped.

ACAI_ADV_STND_UNIT_LEVEL.CRS_GROUP_IND
Not Transferred Check box to indicate if the advanced standing is transferable.

ACAI_ADV_STND_UNIT_LEVEL.NOT_TRANSFER_IND
Course Type The Course Type of the course that forms the basis of the unit advanced standing.

ACAI_ADV_STND_UNIT_LEVEL.BASIS_COURSE_TYPE
Advanced Standing Source The institution-defined source of advanced standing that defines the basis for, or type of, advanced standing. Some examples are Recognised Prior Learning and Credit Transfer.

ACAI_ADV_STND_UNIT_LEVEL.ADVANCED_STANDING_SOURCE
Last Year Enrolment The year in which the person was last enrolled in the course which forms the basis of the unit advanced standing.

ACAI_ADV_STND_UNIT_LEVEL.BASIS_YEAR
Completed Check box selected if the course which forms the basis of the unit advanced standing is completed.

ACAI_ADV_STND_UNIT_LEVEL.BASIS_YEAR
Granting Status This field describes the granting status of the advanced standing unit level record (e.g. CANCELLED, GRANTED, REVOKED, etc.).

ACAI_ADV_STND_UNIT_LEVEL.S_ADV_STND_GRANTING_STATUS
Authorised By This field describes the Person ID of the officer who authorised the advanced standing.

ACAI_ADV_STND_UNIT_LEVEL.AUTHORISING_PERSON_ID
Created Date The date that this Advanced Standing Unit Level record was first saved.

ACAI_ADV_STND_UNIT_LEVEL.CREATION_DT
Assessing Date Date on which ASSESSING status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.ASSESSING_DT
Approved Date Date on which APPROVED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.APPROVED_DT
Granted Date Date on which GRANTED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.GRANTED_DT
Not Approved Date Date on which NOT APPROVED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.NOT_APPRVD_DT
Cancelled Date Date on which CANCELLED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.CANCELLED_DT
Declined Date Date on which DECLINED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.DECLINED_DT
Revoked Date Date on which REVOKED status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.REVOKED_DT
Expiry date Date on which Expired status was set (or 'None' if not applicable).

ACAI_ADV_STND_UNIT_LEVEL.EXPIRY_DT
General (Comments) General Comments about the request, recorded in ADVF2000.

ACAI_ADV_STND_UNIT_LEVEL.COMMENTS
Not Approved (Comments) Comments about the non-approval of the request, recorded in ADVF2000.

ACAI_ADV_STND_UNIT_LEVEL.NOT_APPRVD_COMMENTS
Declined (Comments) Comments about the declining of the request, recorded in ADVF2000.

ACAI_ADV_STND_UNIT_LEVEL.DECLINED_COMMENTS

VET Statistics Tab

The VET Statistics tab displays the following fields (). These are used for government reporting and are the same as the existing fields in the ADVF2000. These fields are displayed regardless of the Course Sector. They are not mandatory, but may be required for reporting purposes. The validations and values for these fields are the same as in ADVF2000.

Field: Description:
Government Credit Basis The field denotes the nature of the study for which credit was offered. These values are defined by, and reported to, the appropriate government body during the annual reporting period(s).
This field may be updated on this page.

ACAI_ADVANCED_STANDING.GOVT_CREDIT_BASIS
VET Field of Education Description This field describes the user-defined Field of Study associated with the Government Field of Education against which the advanced standing is approved or granted.
This field may be updated on this page.

ACAI_ADVANCED_STANDING.VTE_FIELD_OF_EDUCATION
VET Level Detail This field describes the user-defined course type that is associated with the government course type against which the advanced standing is approved or granted.
This field may be updated on this page.

ACAI_ADVANCED_STANDING.VTE_LEVEL_DETAIL
Government VET Provider The field denotes the type of Vocational and Technical Education provider with whom the qualification or study for which the credit was offered was undertaken. DEEWR element 564. Examples: 10 - University, 20 - TAFE
This field may be updated on this page.

ACAI_ADVANCED_STANDING.GOVT_VET_PROVIDER_TYPE
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Create an Advanced Standing Record

To Create an Advanced Standing Unit Record:

  1. Go to ADMW1000.
  2. Search for and select the required student admission application
  3. Click on the Advanced Standing button in the side panel to open ADVW1000 in context.
    Note that if an Advanced Standing record exists for this Course Attempt in ADVF4200, a lamp will display and the Advanced Standing records in ADVW1000 are locked.
  4. Select the Unit Details tab.
    1. Click on the New icon.
    2. Search for and select the required Unit Version.
    3. Update the Category or Granting Status as required. The same validations apply as in ADVF2000. Note that the Institution value is populated automatically, as in ADVF2000. If the Granting Status is APPROVED or GRANTED, then an Authorising Officer must also be recorded.
    4. Click on the Create & Close button.
  5. If VET Statistics are required, select the VET Statistics tab.
    1. Record values in the VET Statistics tab. These fields are not mandatory but may be used in Government reporting.
    2. VET Statistics can be changed on this page after Advanced Standing Records have been created.
    3. Click on the Save button.
  6. Click on the Close button to return to ADMW1000.
  7. These records can now be viewed and edited in ADVF2000.

To Create an Advanced Standing Unit Level Record:

  1. Go to ADMW1000.
  2. Search for and select the required student admission application
  3. Click on the Advanced Standing button in the side panel to open ADVW1000 in context.
  4. Select the Unit Level Details tab.
    1. Click on the New icon.
    2. Select the required Unit Level.
    3. Record values for Credit Points, Category, Discipline (not mandatory) and Granting Status, and select Course Grouped check box if required. The same validations apply as in ADVF2000. Note that the Institution value is populated automatically, as in ADVF2000. If the Granting Status is APPROVED or GRANTED, then an Authorising Officer must also be recorded.
    4. Click on the Create & Close button.
  5. If VET Statistics are required, select the VET Statistics tab.
    1. Record values in the VET Statistics tab. These fields are not mandatory but may be used in Government reporting.
    2. VET Statistics can be changed on this page after Advanced Standing Records have been created.
    3. Click on the Save button.
  6. Click on the Close button to return to ADMW1000.
  7. These records can now be viewed and edited in ADVF2000.
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Editing and Deleting Advanced Standing Unit or Unit Level Records

Once an Advanced Standing record is created in ADMW1000, only the 'VET Statistics' details can be edited here.
The editing of other details in Advanced Standing Unit or Unit Level records can only be performed in ADVF2000.
Deletion of Advanced Standing Unit or Unit Level records can only be performed in ADVF2000.

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Adding a Precedent

  1. In ADMW1000, search for and select the required student admission application.
  2. Click on the Advanced Standing button in the Update Panel to open ADVW1000.
  3. Click on the Precedents button in the Update Panel to display ADMW1010.
  4. Click on the New button to launch a popup which enables you to either directly add a Precedent ID if it is known or use the search icon () to perform a search and select from the available precedents. This page also provides additional details any filters that will be automatically applied.

  5. Select the Precedent record to be added and click on the Use Selected button
  6. Once a precedent has been selected or entered directly in the popup, click the Apply button to add the advanced standing associated with the precedent id. If certain records already exist, only those records required to satisfy the precedent will be added.
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Notes

Click on the Export to Excel icon to copy Advanced Standing Records to an excel spreadsheet.

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Related Pages

ADMW1000 - Admission
ADMW1000 - Admission (Administrator's View)
ADVF2000 - Create ACAI Advanced Standing Details

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Page Updated: 04-Aug-2016 11:24 AM

History Information:

Release Version Project Change to Document
20.0.0.2 2281 - Admission 2017 Added information for adding precedents.
18.0.0.3, 18.1.0.3 & 19.0.0.2 2175 - Admission Transformation New Online Help page