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ADMF32W0 - Maintain Person CHESSN Details
Purpose |
This function enables the storage and validation of Person CHESSN details and the submission of real-time requests for CHESSN allocation or retrieval from the HEIMS database |
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Subsystem | Admissions | |
Normally Run By | Administration Specialist | |
Anticipated Frequency | As required daily as long as the limit is not exceeded on retrieving real-time CHESSNs | |
Structure | Blocks | Person |
CHESSN Details | ||
Tabs | Entitlement Details | |
More CHESSN Details | ||
Buttons | Find Person (ADMF1211) | |
Retrieve CHESSN |
This form records and validates CHESSN's (Commonwealth Higher Education Student Support Number). This function enables the storage and validation of Person CHESSN details and the submission of real-time requests for CHESSN allocation or retrieval from the HEIMS database. For a Glossary of Terms, see the end of this document. CHESSN's are mandatory for:
This excludes:
Note: Creating a record in the person_chessn table implies that consent has been given by the student to transfer person details to HEIMS. CHESSN records will require maintenance from time to time as a result of predefined events. The following are events that could trigger maintenance of a person's CHESSN:
Lamps ‘REQUESTED’/‘NOT RECORDED’. These lamp will display:
For further information see Person CHESSN Detail History (AUDF3192), Batch CHESSN Allocation Results (ADMJ3910), or CHESSN Allocation Report (ADMR3910). This form is accessed through the main menu, or through; ADMF3000, via the CHESSN button, or through ENRF3000, via the CHESSN button after querying a student. |
The Person block contains:
The CHESSN Details block contains:
Tabs The Entitlement Details tab contains:
The More CHESSN Details tab contains:
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Rules/Notes: Validations include:
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The real-time CHESSN request process:
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Rules/Notes: A number is generated in the Number field when entering a CHESSN record. The number of Real Time requests per day cannot exceed the daily real-time transaction limit. The limit is set up in ORGF0123. Note: Previous HEP data should only be included where the Institution Code (selected in ADMF32W0) is mapped to a Government Institution Code that has the 'Valid HEP' check box set (in ORGF0115). |
Title | Description |
Callista | Callista Software Services |
CAS | Commonwealth Accommodation Scholarship (Student Commonwealth Accommodation Scholarship Limit (Allocation), Usage and Balance) |
CECS | Commonwealth Education Costs Scholarship (Student Commonwealth Education Costs Scholarship Limit (Allocation), Usage and Balance) |
CHESSN | Commonwealth Higher Education Supported Student Number |
HEIMS | Higher Education Information Management System |
HEIMSBAC | Higher Education Information Management System Business Advisory Committee |
HEIMSSAC | Higher Education Information Management System Systems Advisory Committee |
HEP | Higher Education Provider |
OS-HELP | A cash loan available to eligible students who undertake some of their course overseas. |
SLE | Student Learning Entitlement |
SMS | Student Management System |
TAC | Tertiary Admission Centre |
Last
Modified on
30-Nov-2007 10:09 AM
History Information
Release Version | Project | Change to Document |
10.1 | 1340 -DEST 2007 Pt 2 | Added OS-HELP details to form structure and glossary |
9.1.0.0.0.0 | 1230 - DEST 2007 | Added changes to Entitlement Details tab, two validations on Postcode and updated Glossary of Terms with CAS and CECS |
9.0.0.0.0.0 | 1219 - SLE and FEE HELP Balances | Added Tabs and Person ID field to CHESSN Details block |
8.0.0.0.0.0 | 1070 - Exceptions to 702 - 2005 | Added last 'Note' on HEP |