Purpose

To allow the creation and maintenance of Government Institution Codes

SubSystem

Organisational Structure

The Government allocates a unique code to each Tertiary institution in Australia. These codes are currently listed in an Appendix to the Technical Documentation for the Higher Education Student Collection. The Government Code for each institution must be created and maintained within the System.

If the Valid HEP (Higher Education Provider) check box is not selected, then this HEP Code will not be included in the Prior Tertiary Education defaults, which are transmitted to HEIMS, as part of CHESSN requests.

The Government Institution Code block contains:

• Govt Institution Code
• Description
• Closed check box
• Alternative Govt Institution Code
• Valid HEP check box

Rules/Notes:

Validations include:

• Warn if HEP codes are 8001 to 8004 and 5000 to 5006 and the valid HEP is checked

• Enter Insert mode
• Enter the new Government Code in the Govt Institution Code field of a blank record
• Enter the institution name in the Description field
• Select the Valid HEP check box if required
• Save

Rules/Notes:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

If a Government Institution Code has been assigned to an institution or used elsewhere in the System, its description should only be modified where the change is to correct an incorrectly entered description. A new Government Institution Code should normally be created, in accordance with Government department specifications.

A Government Institution Code can be closed, preventing any further use, by selecting the Closed check box.

To delete a Government Institution Code record using the Maintain Government Institution Code form:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

If a Government Institution Code has been assigned to an institution or used elsewhere in the System, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.