Maintain Job Output Options - JBSF4120

Purpose

To allow the recording of output options (destinations) to which job output files are directed

Subsystem

Job Control and Scheduling

Structure

Two Blocks

Job Output

Job Output Option

Image

 

Job Output

Explanation

Data in this form will normally be set up and maintained by IT staff with responsibility for the Callista system.

Output options (destinations) can be set up in this form for the job output carried across from the Maintain Job Details (JBSF4110) form, and displayed in this block as the context record, identified by Output Number.

Job Output Option

Explanation

Depending on the nature of the output file, destinations of different types (printer, fax and/or email) can be specified and maintained for the job output identified by number in the Job Output block. A 'set' of destination types - printer, fax, and email shown for one destination number - is a single destination record. Several destinations of the same type (e.g. several printer destinations) can be recorded as separate options.

Where an option is not in effect for a printer destination, the end-user's preferred printer is inserted as the default at request time, if this has been set up in the Maintain Person Preference (SECF0066) form.

NOTE that the facility to select a fax output destination is under development at present.

To record a new option against a job output, using the Maintain Job Output Options form:

In Insert mode:

  • Printer, if required:
    1. select a printer from the list of values (or enter a valid value)
    2. key the number of copies required (defaults to 1).
  • Fax, if required:
    1. select a fax from the list of values (or enter a valid value)
    2. enter the fax number of the required destination.
  • Email, if required:
    • For people registered in Callista:
      • enter the person's Callista Person ID in Send Person ID, or use the Find Person (ADMF1211) facility accessed via the button . If recorded in Callista, the person's email address is returned in the Email Address field.
    • For people without an email address recorded in Callista:
      • enter the address in the Email Address field.
  • Save.

Rules:

  • The settings of the Override checkboxes indicate which types of destination are viable for the context output file.
  • When a fax is selected, the fax number must also be specified.

To modify an option against a job output, using the Maintain Job Output Options form:

  1. Find the record to be modified.
  2. Modify the record as required.
  3. Save.
 

To delete an option against a job output, using the Maintain Job Output Options form:

  1. Find the record to be deleted.
  2. Locate the cursor in the record to be deleted.
  3. Delete record.
  4. Save.
 

Changes within this form will have the following notable effects:

Changing a job output option here may prevent requests containing the same job from being submitted.

Last Modified on 30 September 1999