Course Discontinuation / Intermission Letter Report

Course Discontinuation / Intermission / Lapsed Letter Report - ENRR08K0

Subsystem	Enrolment
Purpose	This report produces letters to notify students of a change to their course attempt status. It may be run for the student course attempt statuses of INTERMIT, DISCONTIN, and LAPSED.
Normally Run By	Enrolment specialist
Anticipated Frequency	Whenever the Update Student Course Attempt Status process (ENRJ5100) has been run and as needed.
Update Process(es)	Automatically creates a correspondence item record for each letter produced.
Parameter Sample
Report Sample
Related/Dependent Jobs	N/A

Update Process

This process automatically creates a correspondence item for those notification letters produced from this report.

Run Details

This job is run:

After any student course attempt statuses have been manually updated.
After the Update Student Course Attempt Status process (ENRJ5100) has been run.
At any time deemed necessary for whatever reason.

This job is run to provide students with details of the change in their student course attempt status.

Refer to the Job Control and Scheduling subsystem for details of scheduling and running online jobs.

Job Parameters

Most parameters for this job are used to refine the data set produced in the report.

Select the course attempt statuses.

Optionally select Discontinuation Reason codes the report WILL NOT include. This provision exists to exclude students whose discontinuation was the result of termination (an 'involuntary' discontinuation) from receiving the discontinuation letter. Termination letters are created in the Student Termination Letter report (ENRR08L0).

Record the number of days included from the current day. For example: entering 7 includes all student course attempt records intermitted, discontinued or lapsed in the last week.

Optionally create a letter for a specific person ID. This is mostly used where a student's course attempt status was updated manually.

The Return Organisational Unit and Return Address provide information to the student on where they can seek further details. Note: the return address MUST be valid for the organisational unit.

Select a Signatory.

Several sort combinations are available in the Sort By parameter.

Optionally register the letter as a correspondence item.

Report(s)	Intermission/Discontinuation/Lapsed Letter
	The report is presented in portrait mode. Each student's letter is printed on a separate page. The student address is aligned so that it appears, when folded, in a window faced envelope.