FIELD NAME

DESCRIPTION

% Of Course Requirements Granted

the percentage of course requirements granted as advanced standing. This maps onto DEST elements 367 (prior exemption) and 385 (total exemption).

Aborig/Torres Code

see Aboriginal/Torres Strait Islander Code

Aboriginal/Torres Strait Islander Code

institution defined code describing whether the student identifies herself or himself as being of Australian Aboriginal or Torres Strait Islander descent. Must be mapped to a government Aboriginal/Torres Strait Islander code.

Academic Calendar

a calendar which at most institutions is a twelve month period representing a cycle of academic activities. In Australian institutions this generally coincides with the traditional calendar year.

Address

see Person Address

Address Type

is an institution defined classification of addresses. A person or physical entity (such as a location or organisational unit) may have a number of addresses, each of which is assigned an address type. Examples of address types are POSTAL address, HOME address and INSTITUTE address.

Administrative Unit Status

describes the institution defined administrative statuses applicable to a discontinued student unit attempt. Examples: Withdrawn Early, Withdrawn Late - Fail. Used in determining load, progression and grades.

Admission Category

describes the user-defined categorisation of applicants to the institution. Examples: Undergraduate - HECS, Postgraduate Research - HECS.

Alias

see Person Alias

Alternate ID

see Alternate Person Identifier

Alternate Person ID

see Alternate Person Identifier

Alternate Person Identifier

code by which a person is recognised by other systems and/or organisations.

Apply to Course indicator

determines whether the application of certain encumbrance effects is restricted to existing student course attempts or may be applied more broadly.

Aust Aboriginal or Torres Strait Is

see Aboriginal/Torres Strait Islander Code

Bachelor's Degree Course

DEST Element 360 The valid data values for this field are described in the Enrolments Codes table.

Citizenship Code

institution defined code describing a student's citizenship and residency status. Must be mapped to a government citizenship code.

Citizenship/Residence Status

see Citizenship Code

Commencement Date - Student Course Attempt

this field describes the date on which the student commenced the current course attempt for the first time. DEST element reference 328.

Commencing Student

see New Student

Completion Period

the student nominated year and time (i.e. end of year, mid year or summer) when the student considers they will have completed all course requirements.

Confirm
- Student Course Attempt

the act of confirming a student's enrolment in a course by selecting the Confirmed indicator of a course attempt in which a student is eligible to enrol.

Contact indicator

shows whether the student wishes to be contacted by the university's disabilities resources office.

Continuing Student

See Returning Student

Country Code

institution defined code describing a country. Must be mapped to a government country code.

Course Attempt

see Student Course Attempt

Course Attempt HECS Option

the option chosen by a student for the payment of their HECS liability for a particular course attempt.

Course Attempt Status

describes the statuses assigned to student course attempts. These statuses are not user-defined, as they are derived by the system based on a student's enrolment. Examples: Enrolled, Lapsed, Inactive, Discontinued.

Current ID

the person ID of the record chosen to be the current record in the Merge Person ID process.

Default Type

this field indicates whether the procedure type default for the nominated admission category. Only relevant where there is more than one procedure type linked to a single admission category

Differential HECS

the calculation of a student's HECS liability can vary according to the discipline of each unit the student enrols in. This is known as differential HECS and applies to students commencing from 1997 onwards. An indicator in Callista is used to identify students liable for differential HECS.

Diploma/Assoc Dip (Not TAFE)

DEST Element 361 The valid data values for this field are described in the Enrolments Codes table.

Diploma/Assoc Dip (TAFE)

DEST Element 362 The valid data values for this field are described in the Enrolments Codes table.

Disability

see Person Disability

Disability Type

institution defined code describing a student's disability. Must be mapped to a government disability type.

Discontinuation Reason Code

identifies the primary reason behind the discontinuation of the student's course attempt as given by the student.

Discontinued Date

the date of discontinuation of a student's course/unit attempt.

Effect Type

see System Encumbrance Effect Type

Effective Time Elapsed for Progression

An indicator which specifies whether or not unit attempts with a particular administrative unit status are considered to be effectively enrolled for progression time elapsed calculations.

Effectively Enrolled for Progression - indicator

An indicator which specifies whether or not unit attempts with a particular administrative unit status are considered to be effectively enrolled for progression rule checks.

Encumbrance Category

system defined, an encumbrance is categorised according to whether it relates to an administrative matter (ADMINISTRATIVE) or an academic matter (ACADEMIC).

Encumbrance Effect Type

see System Encumbrance Effect Type

Encumbrance Type

institution defined, describes the reason for, or the desired result of, an encumbrance.

Encumbrance Type Effect

the effect(s) of applying an encumbrance to a student or their course attempt.

Enrolled Date

the date the unit was enrolled.

Enrolment Category

institution defined code used to group students who, for the purposes of enrolment, share common characteristics.

Enrolment Category Procedure Detail

a grouping of enrolment procedure steps created by assigning an enrolment method type (a physical method by which a student may enrol) and a student commencement type (new or continuing student or all students) to an enrolment category.

Enrolment Category Procedure Step

an enrolment procedure step recorded for a particular enrolment category procedure detail.

Enrolment Method

see Enrolment Method Type

Enrolment Method Type

a physical method by which a student may enrol. For example, 'face to face', by phone.

Enrolment Step Type

a System defined enrolment step available to be included in an enrolment category procedure.

Fee Category

this field describes the fee categories applicable to enrolled students. The purpose of the fee category is to identify the distinct fee assessment groups assigned fee type liabilities.

Fee Exempt

not in use

Funding Source

describes the funding sources applicable to student course attempts.

Government HECS Payment Option

describes the possible types of HECS payment options. Examples: Deferred, Upfront, Exempt. DEST element 380.

Govt Aborig/Torres Code

describes whether the student identifies herself or himself as being of Australian Aboriginal or Torres Strait Islander descent. DEST element 316.

Govt Citizenship Code

indicates a student's citizenship and residency status. DEST element 358.

Govt Country Cd

A code defined in the set of government country codes. See Appendix C, DEST Manual.

Govt Disability Type

describes a disability of a student. DEST element 386.

Govt HECS Payment Option

see Government HECS Payment Option

Govt Language Code

describes the use of a language other than English at the students permanent home residence. DEST element 348.

Govt Permanent Resident Code

indicates a student's permanent residency status. DEST element 390.

Grade

the code representing a grade.

Grading Schema Code

describes a set of available marks, grades and results which can be used in the assessment of student unit attempts. There may be multiple grading schemas for any one institution.

HECS

Higher Education Contribution Scheme

HECS Payment Option

describes the possible HECS payment options. Examples: Deferred, Upfront, Exempt.

International

see Person International Detail

International Agent Details

details of the international agent or agency through which a student was recruited.

Language Code

institution defined code describing the use of a language other than English at the students permanent home residence. Must be mapped to a government language code.

Level (Encumbrance)

a level within the hierarchy of effect types.

Load Incurred indicator

indicates that load is incurred for a student attempt with the related administrative unit status.

Major Exemption Institution

the institution where the majority of the advanced standing exemption was obtained. This maps onto DEST element 368.

Mandatory

this indicator specifies whether it is mandatory to record a particular item of data as part of the enrolment process.

Merge Table Name

the name of a database table involved in the Person ID Merge process.

New Student

A student is considered 'new' if they have enrolled in a course for the first time and the Commence Cutoff Date Alias has not yet been reached. This date alias is usually set to the census date.

No Assessment

describes whether or not the student is seeking a formal grade for the student attempt.

Obsolete Person ID

the person ID of the obsolete record(s) in the Merge Person ID process.

Other Qualification

DEST Element 366 The valid data values for this field are described in the Enrolments Codes table.

Other TAFE Award

DEST Element 363 The valid data values for this field are described in the Enrolments Codes table.

Percentage

describes the percentage of load which should be attributed to the related calendar type.

Perform Enrolment Step

describes whether or not a role has access to perform an enrolment step type on the Record Enrolments form.

Permanent Resident Code

institution defined code indicating a student's permanent residency status. Must be mapped to a government permanent resident code.

Permanent Resident Status

in Callista, codes indicating whether or not a student has permanent resident status. DEST element 390.

Person

any person recorded in Callista. This may be a student, staff member or other person with a relationship to the institution.

Person Address

the address or addresses of a person recorded in the System.

Person Alias

alternative names by which a person is known, includes maiden names.

Person Disability

a disability or impairment recorded for a person.

Person ID

is the ID that uniquely identifies the person.

Person ID Type

identifies the system or organisation to which the alternate person ID belongs.

Person International Detail

details recorded for overseas students in particular, including passport and visa details.

Person Note Type

an institution defined note type pertaining to a person. For example, ACADEMIC, ADMIN, DISCIPLINE.

Person Statistical Detail

statistical details recorded for a student in accordance with DEST requirements.

Postgraduate Course

DEST Element 359 The valid data values for this field are described in the Enrolments Codes table.

Prior Education

statistical details especially related to the prior educational experience of a student recorded in accordance with DEST requirements.

Provisional

specifies whether the student's admission and enrolment in the course is provisional. Selecting the checkbox indicates that the course candidature is provisional. The indicator is maintained manually.

Publish Outcomes

this describes whether the student should have their results published. This will default to Y, and will be flagged toN only if the student nominates.

Result

describes a result applied to a student unit attempt. E.g. Pass, Fail.

Returning Student

A returning or 'continuing' student is one who has passed the Commence Cutoff Date Alias of their first enrolment in a course. See also New Student.

Rule Check

describes whether the system is responsible for the rules relating to this student course attempt. If a user knows that the student is no longer going to be checked successfully by the system, they can switch this indicator to N and the student will come out on a report of manually checked students. Will default to Y.

Safety Net for Upfront Payment

describes whether or not a student who has selected the upfront payment option has opted for the 'safety net'. This will permit the institution to change the upfront option to the deferred option if, for some reason, the student cannot make the upfront payment by the due date.

Second Percentage

used in situations where a teaching calendar can be related more than once to a load calendar instance. The first occurrence by date of the link uses the 'Percentage', the second uses the 'Second Percentage' value.

Secondary Education (Other)

DEST Element 364 The valid data values for this field are described in the Enrolments Codes table.

Secondary Education (School)

DEST Element 365 The valid data values for this field are described in the Enrolments Codes table.

Self Help Group

specifies whether a student wishes to participate in a self-help group for their enrolled course attempt.

Session

each use of Callista commencing with logging on and ending with logging off.

Show on Official Notification

An indicator which specifies whether or not unit attempts with a particular administrative unit status should be shown on official notifications, such as academic transcripts. Setting the checkbox (ticked) enables unit attempts with the specified AUS to be included on official notifications.

Start Date
- Person Statistics

the date from which the statistical information collected about a student is effective.

Statistics

see Person Statistical Detail

Step Group Type

a System defined classification of enrolment steps. Steps are grouped according to whether they relate to students (PERSON), courses or units.

Step Order

describes the sequence in which enrolment procedure steps are performed.

Step Type

a System defined step in the enrolment process.

Student Commencement Type

describes the relationships between groups of students and the institution at enrolment. Students are either NEW - commencing a course, RETURN - continuing in an enrolled course attempt and ALL - both continuing and commencing students. Used in defining enrolment procedure details and steps for various groups of students.

Student Course Attempt

the enrolment of a student in a particular course offering option.

Student Unit Attempt

the enrolment of a student in a particular unit offering pattern.

System Encumbrance Effect Type

describes the effect of placing an encumbrance on a student or a student's course attempt.

System HECS Payment Type

a System defined HECS payment type to which a government HECS payment option maps. Allows the System to determine how a student will discharge their HECS liability.

System Person ID Type

each System defined person ID type has specific System functionality associated with it. User defined person ID types are mapped to System person ID types and inherit the associated functionality.

Tax File Certificate Number

the certificate number sighted during the student's enrolment.

Tax File Number Invalid Date

date the institution was notified that the student supplied an invalid tax file number.

Tax File Number Recorded Date

date on which the student's tax file number was recorded on the System.

Total CP Approved

the total credit points approved as advanced standing.

Total CP Granted

total credit points granted as advanced standing.

Undergraduate Institution

DEST Element 356 The valid data values for this field are described in the Enrolments Codes table.

Unit Attempt Status

describes the system-defined unit attempt statuses.

Unit Attempts

see Student Unit Attempt

Variation Cut-off Date

the date after which variations to enrolments cannot be processed. The exception is that limited users with a security role which permits access to the VAR-CUTOFF (override) enrolment step are able to perform variations where this enrolment step is included in the enrolment category procedure detail.

Visa Type

describes the types of visa associated with international applicants/students.

Voluntary indicator (intermission)

indicates whether the intermission of the student course attempt was initiated at the student's request.

Waive Option Check

describes whether to waive any checks applied due to forced elements of the course offering option (ie. location, attendance mode and attendance type.) Selecting the checkbox waives the warnings.

Waive Rules

the act of turning off the on-line unit rule checking function allowing a student to enrol in a unit which breaches those rules.

Waive Rules Date

the date on which a failed rule applying to the unit attempt was waived.

Waive Rules Person ID

describes the person who waived the unit rule applicable to the unit attempt.