Maintain Unit Offerings - CRSF2310

Purpose

To allow the creation and maintenance of offerings of unit versions

Subsystem

Course Structure & Planning

Structure

Three Blocks

Unit Version

Unit Offering

Unit Offering Pattern

 

Navigation Buttons invoke:

Unit Offering Notes facility

Unit Offering Pattern Notes facility

Maintain Unit Offering Options form

Maintain Unit Assessment Items form

Image

 

 

Unit Version

Explanation

The Unit Version block displays the current unit version record from CRSF2210. The displayed records in the Unit Offering block are the unit offerings for the context record. The displayed records in the Unit Offering Pattern block are the instances in which the unit version has been offered for the selected Unit Offering.

Example

If a unit version is displayed in the maintain Basic Unit Details form and the Unit Offering navigation button is selected, this form will display the same unit version and any unit offerings which already exist for the unit version. If one of the unit offerings is selected, any unit offering patterns which already exist for this unit offering will be displayed.

 

To inquire on the unit offerings of a unit version other than that initially displayed:

This block does not permit a query to be entered. It is necessary to:

  1. Return to the Maintain Basic Unit Details form.
  2. Select the unit version for which unit offerings are required.
  3. Select the navigation button for Unit Offering.

Rules:

  • Unit offerings cannot be assigned to closed calendar types, however, on inquiry, existing unit offerings which have been assigned to calendar types which have subsequently been closed will be displayed. The closed calendar types will have the Calendar Closed checkbox selected.

 

Unit Offering

Explanation

This block permits the recording and maintenance of all offerings of a unit version. A unit offering is the association of a unit version with a particular calendar type. This means that the unit version will be offered in calendars of that type. A unit version may be offered in more than one type of calendar.

Unit versions may only be offered in calendar types which have a calendar category of TEACHING and a calendar system status of ACTIVE. A list of values containing only calendar types which satisfy these criteria is displayed in the Calendar Type field.

Example

If a unit version is to be offered in semester 1, a calendar type SEMESTER1 (or other institution defined name for a semester 1 calendar) would be recorded against the unit version, creating a unit offering.

 

To record an offering of a unit version using the Maintain Unit Offerings form:

  1. Enter Insert Mode.
  2. Select the calendar type in which the unit version is to be offered, from the list of values (or enter a valid value) in the Calendar Type field of a blank record.
  3. Save.

Rules:

  • Unit offerings can only be added against calendars of category TEACHING.

To modify a unit offering using the Maintain Unit Offerings form:

 

Rules:

  • All fields in this block are protected against update. It is not possible to modify existing records in this form. A unit offering can, however, be deleted from a unit version but only if it has not been used elsewhere in the system.

To delete a unit offering using the Maintain Unit Offerings form:

  1. Ensure that the correct unit version is displayed in the Unit Version block.
  2. Select the desired unit offering record.
  3. Delete record.
  4. Save.

Rules:

  • A unit offering can only been deleted if it has not been used elsewhere in the system or if all children records have been deleted. Deleting an offering is an unlikely event except where the offering was incorrectly entered in the first place.

 

Unit Offering Pattern

Explanation

Having created a unit offering, this block is used to define specific occurrences of the offering. Each occurrence of a unit offering is called a unit offering pattern. A unit offering pattern is defined by specifying the particular calendar instance in which the unit version is being offered. Students enrol in particular unit offering options of unit offering patterns

Example

If the unit offering in the example above is to be offered in 1996 and 1997, the corresponding calendar instances can be selected in this block. ie. Calendar instances SEMESTER1 - 1/1/96 to 30/6/96 and SEMESTER 1 - 1/1/97 to 30/6/97. These two records would define the offering pattern of the unit version

 

To define a unit offering pattern for a particular unit version using the Maintain Unit Offerings form:

  1. Ensure that the correct unit version is displayed in the Unit Version block and the correct unit offering is displayed in the Unit Offering block.
  2. Navigate to the Unit Offering Pattern block.
  3. Enter Insert Mode.
  4. Select the appropriate calendar instance from the list of values (or key a valid value) in the Alternate Code field of a blank record.
  5. Save.

Rules:

  • A unit offering may have numerous occurrences. Each occurrence requires the creation of a new unit offering pattern.
  • Units can only be offered in 'active' calendar instances.
  • The calendar instances displayed in the list of values in step 4. (below) are 'active' instances of the calendar type displayed in the Unit Offering block.
  • Each record in the Unit Offering Pattern block shows the calendar status of each offering pattern. Although a calendar instance must be 'active' to create a unit offering, calendar instances can subsequently be changed to 'inactive'. An inactive calendar status will in effect cause a unit offering instance to be inactive. Inactive unit offerings cannot have new offering patterns assigned to them and students cannot be enrolled in them

To modify a unit offering pattern for a particular unit version using the Maintain Unit Offerings form:

 

Rules:

  • All fields in this block are protected against modification. To change an offering pattern it is necessary to delete incorrect records (provided there are no children records dependent on the pattern record) and/or create new records.

To perform a bulk rollover of unit offering patterns:

This can be done by running the job CRSJ0020, via the Job Scheduling subsystem.

To remove a unit offering pattern from a particular unit version using the Maintain Unit Offerings form:

  1. Ensure that the correct unit version is displayed in the Unit Version block and the correct unit offering is displayed in the Unit Offering block.
  2. Select the desired unit offering pattern record in the Unit Offering Pattern block.
  3. Delete record

Rules:

  • A unit offering pattern cannot be deleted if it has any dependent children records. Attempting to delete a record with children records will cause an error message identifying the type of child record to be displayed.

 

Changes within this form will have the following notable effects:

  • Defining a unit offering pattern permits its use for the enrolment of students.

Updated 23 May 2002