Purpose

To allow the mapping of System admission date aliases to institution defined date aliases

Subsystem

Admissions

Structure

Single Block

Admission

Image

For the Admissions subsystem to operate, there are critical dates which must be specified. System flexibility allows institutions to choose the names for these dates. The chosen names are recorded in this form to enable the System to recognise them. The actual values (date alias instances) of these dates, for an admission calendar, are recorded in the Calendar subsystem. Configuring Admission Calendars describes this process fully.

• Due Date Alias - the date by which admission applications for a particular admission period should have been received by the institution. Late fees may be charged for applications received after this date.
• Final Date Alias - the final date for receipt of admission applications by the institution.
• Change of Preference Date Alias - the final date by which admission applicants are able to change their course preferences.
• Offer Response Date Alias - the absolute date by which applicants must respond to the institution's offer of a place. The offer lapses after this date. An offer response date is defaulted to (according to offset specified in ADMF2M30), or entered against, an admission course application's offer response date (under the Offer T-list item) when an offer is made. If the offer response date is after the date of the offer response date alias, the latter prevails.
• Initialise Adm Period Date Alias - the date on which background processing for an admission period will run. This would usually be just prior to the admission period.
  Background processing includes:
• pre-enrolment of applications which were granted deferment to this admission period, in a previous admission period. (ADMJ3812)
• re-activation of applications where they were rejected in an earlier admission period and the applicants wish to be considered for the next offering of the course. (ADMJ3811)
• Encumbrance Check Date Alias - the date on which encumbrance checking of applications is performed within an admission period - typically later in the admission period rather than when an application is processed. This avoids applications being rejected, when the encumbrance causing the rejection may expire or be removed prior to the end of the encumbrance period.
• Course Start Date Alias - the date that teaching of courses starts within the admission period. The expected completion date of course attempts is worked out from this date. This date is used to set student course attempt commencement dates in the Enrolments subsystem.
• Short Admission Start Date Alias - the date from which 'short admissions' applications can be processed. In effect, this adds to the definition of which applications can pass through a short admission process. I.e. a short admission can only occur between this date and the 'Final Date'.

Each of these date aliases must have a System calendar category of ACADEMIC and have 'instances' created in each academic period. They are used to determine whether the student will complete their course mid-year, at the end of the year or at the end of a summer teaching period. The calculation of anticipated completion date results in a date which, in turn, is related to one of the following dates (whichever is the closest date on or before the calculated date) to determine nominated completion year and period. These dates are not related to admission periods. Refer to the Derivation of Completion Period/Year topic for a full description of the system derivation.

Use this form to advise the System of the institution defined date aliases, previously created in the Calendar subsystem, which represent critical admission dates. Refer to the Calendar Subsystem for explanation of the concept of date aliases.

• date aliases must not be closed
• The following date aliases must have a System calendar category of ADMISSION:
• due date alias
• final date alias
• change of preference date alias
• offer response date alias
• initialise Adm period date alias
• encumbrance check date alias
• course start date alias
• short admission start date alias
• The following date aliases must have a System calendar category of ACADEMIC:
• summer comp period date alias
• mid completion period date alias
• end completion period date alias