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STAJ8800 - Create VET Government Submission Files - VET only

Purpose To retrieve data from the VET Government Submission Snapshot (STAJ8005), and write it to the AVETMISS files. Exceptions are logged to the job run log.
SubSystem Statistics
Sector VET
Normally Run By Run as a batch job by the Statistics Specialist, as required or as a Standing Request.
Anticipated Frequency Must be run once for each Government Submission, but is likely to be run a number of times for each Submission in order to identify missing or errant data. May be run to reproduce previous Exception Reports.
Structure Block Create VET Government Submission Files
Tab Parameters

 

The purpose of this function is to create the AVETMISS files listed as options in the parameter form.

This function retrieves data from the VET Government Submission Snapshot (STAJ8005), to produce the AVETMISS files. Exceptions are logged to the job run log.

Each file is a 'flat' file, consisting of a sequence of data records. All records consist of a set of fixed length fields and are terminated by two extra bytes containing a carriage return/line feed combination (ASCII codes 13 and 10).

Files are written to the KEEP directory (as defined on the System Job Control table, see below).

Refer to AVETMISS: The Standard for VET Providers, for exact detail about each of the files. This function will allow for State-specific data to be appended to the end of the file.

This form is accessed via Statistics/VET Statistics Reports and Jobs from the main menu.

The following table S_JOB_CONTROL stores control information for Job Scheduling. The values in here will be used by jobs, for example, to determine where files can be found and also where outputs should go.

S_JOB_CONTROL Reason/Description:
CONTROL_ITEM Control item is a system recognised value. For example 'KEEP' are the files to be kept.
DESCRIPTION Description of the Control Item. Institution-defined.
CONTROL_VAL

This field contains the value of the Control Item. For example, it may contain the path name for a directory.
UPDATE_WHO The name of the user who last updated the table.
UPDATE_ON The Date and Time the record was last updated.  

 

The Create VET Government Submission Files block contains:

Parameters Tab

  • Submission Details

VET File Selection

Check the check box for each of the following files to be created for the Submission Details defined above:

  • NAT00010 - Training Organisation check box
  • NAT00020 - Training Organisation Delivery Location check box
  • NAT00030A - Supplementary Program check box
  • NAT00060 - Subject check box
  • NAT00080 - Client check box
  • NAT00085 - Client Postal Details check box
  • NAT00090 - Disability check box
  • NAT00100 - Prior Educational Achievement check box
  • NAT00120 - Training Activity check box
  • NAT00130 - Program Completed check box
  • NAT00180 - Unit of Competency Completed check box

Rules/Notes:

For further information on tables and fields for each 'NAT' file, see Government guidelines and Understanding VET Statistics and the VET Government Submission Snapshot (STAJ8005).

All fields are mandatory. Check boxes must be either checked or unchecked.

To run a VET Government Submission File job, complete the following parameters:

  • Submission Details: - Specify the submission for which the Government Snapshot is to be run, for example, 2004 1, 2004 2. Use the list of values (LOV) to select a submission.

  • VET File Selection: - De-select the check box for each file not required for the selected Submission details defined in the previous parameter (above). These files will not be created.

Note that files created for Victorian Submissions may include elements required by Higher Education & Skills Group (HESG Victoria). These items are not included in files created for institutions from other states. The Victoria-only snapshot tables from which these elements are sourced are described in STAJ8005.

 

For further details regarding submission files, refer to information from your State's Reporting Body.

Last Modified on February 27, 2018

History Information

Release Information Project Change to Document
20.0.0.2 2321 - 2321 - VU AVETMISS 8.0 VIC Added note about additional elements for Victorian Submissions.
19.1.0.3 & 20.0.0.2 2309 - AVETMISS 8.0 Updated the check boxes in the parameter form.
15.1.0.3, 16.0.0.2 & 16.1.0.2 1990- HESG Added reference to State reporting bodies
15.1.0.3, 16.0.0.2 & 16.1 1845 - Compliance 2013 Changed NAT00030 parameter to Program, NAT00060 parameter to Subject, NAT00130 parameter to Program Completed.
16.0 1845 - Compliance 2013 Included Specific Program identifier to NAT00120 file.
13.1 1323 - Online Help Consolidation Changed colour, updated link.
12.1.0.1 1647 - VIC AVETMISS Reporting Added list of new fields in Notes section, and transferred the S_JOB_CONTROL table here from the Vet Statistics process Help page.
10.1.0.3 1506 - AVETMISS NAT85 Added NAT00085 - Client Postal Details and edited this online Help page.