Purpose

This form can be used to apply a score for an eligibility criterion response to multiple scholarship applications

SubSystem

Scholarships

This form displays all eligibility criteria that the context applicant has provided responses for and also the scholarship applications that the applicant has applied for.

Different scholarships can be defined with identical eligibility criteria. When an applicant applies for more than one scholarship through Applicant Portal they are asked each question only once, and their responses are applied to all scholarships and scores may be derived for responses given.

This form enables a user to provide an override score and reason to an individual scholarship which they can also apply to the same criterion across multiple scholarships for which the applicant has applied.

When the ‘Apply to All’ button is selected, a warning appears for the user to decide whether they apply that score to all instances of that criterion or just instances which do not already have a score applied. Once a score is applied to all scholarships, the user is still able to amend scores on an individual scholarship basis if required.

This form may be accessed from the Callista Menu.

The Applicant block contains:

• Applicant ID:
• Gender:
• Date of Birth:
• Person ID:

Buttons

• Find Applicant (ADMF5010)
• Find Person (ADM1211)

Rules/Notes:

This block can be queried for the required context applicant.

The Eligibility Criteria block contains:

• Eligibility Criteria Code
• Description

Buttons:

• Explanation (opens Explanation overlay)

Rules/Notes:

This block displays the Eligibility Criteria applicable for Scholarships for which the context applicant has applied.

Records cannot be added or deleted from this block.

The Scholarship Application block contains:

• Scholarship Code
• Version Number
• Description
• Scholarship Period
• Application Status
  

Rules/Notes:

This block shows all the scholarships for which each question (Eligible Criteria) is applicable and has a response.

Records cannot be added or deleted from this block.

The Response Selection block (for Eligibility Criteria of LIST type) contains:

• Option Selection
• Option Description
• Derived Score
• Assessed check box
• Response

The Response Selection block (for Eligibility Criteria of FREE-TEXT type) contains:

• Actual Eligibility Response
• Derived Score
• Override Score
• Assessed check box

Buttons:

• Reason (displays Reason overlay)
• Apply to All

Rules/Notes:

This block displays the option/text response recorded for the selected Eligibility Criteria in the selected Scholarship application, together with associated scores.

The eligibility score must be saved before it can be applied to all scholarships.

A reason may be required if a derived score is overridden, a warning is displayed if it is not provided when required.

When the user chooses to apply a FREE-TEXT criterion score to all scholarship applications, a warning is displayed if a different response has been provided for this eligibility criterion in another scholarship.

For all criteria when the ‘Apply to All’ button is selected, a warning appears for the user to decide whether they apply that score to all instances of that criterion or just instances which do not already have a score applied. Once a score is applied to all scholarships, the user is still able to amend scores on an individual scholarship basis.