Purpose

To update the Student Course Attempt and Student Unit Attempt records of Approved Graduands.

SubSystem

Graduation

This job updates the data of approved Graduand records. These are Graduand records that have been approved via the ‘Evaluate Potential Graduands’ (GRDW5300) page and the 'Potential Graduand Automatic Approval' (GRDJ6200) job. (These records will have a status that is mapped to a System Graduation Evaluation Status of APPROVED.)

If an approved SCA has no unevaluated Unit Set Attempts (i.e. no associated Unit Set Attempts with a Potential Graduand Unit Set Outcome Status of NOT-EVAL), then the job is able to complete the SCA and end date the associated Unit Set Attempts. The following details are updated by the job:

• Course Attempt Status (STUDENT_COURSE_ATTEMPT.COURSE_ATTEMPT_STATUS) is set to COMPLETE.
• Course Completion indicator (STUDENT_COURSE_ATTEMPT.COURSE_RQRMNT_COMPLETE_IND) is set to Y.
• Course Completion Date (STUDENT_COURSE_ATTEMPT.COURSE_RQRMNTS_COMPLETE_DT) is updated to the Completion Date parameter value.
• Completion Source (STUDENT_COURSE_ATTEMPT.S_COMPLETED_SOURCE_TYPE) is set to SYSTEM.
• Unit Set Completion indicator for associated Unit Set Attempts (STUDENT_UNIT_SET_ATTEMPT.RQRMNTS_COMPLETE_IND) is set to Y.
• Requirements Complete Date for associated Unit Set Attempts is updated with System Date (STUDENT_UNIT_SET_ATTEMPT.RQRMNTS_COMPLETE_DT) is updated to the Completion Date parameter value.
• Completed Source Type for associated Unit Set Attempts (STUDENT_UNIT_SET_ATTEMPT.S_COMPLETED_SOURCE_TYPE) is set to SYSTEM.

However, if an approved SCA has an associated unevaluated Unit Set Attempt (i.e. a Unit Set Attempt with a Potential Graduand Unit Set Outcome Status of NOT-EVAL), then the SCA is not set to COMPLETED and the Unit Set Attempt is not end-dated by the job. In this case, an error message is written to the System Log and Run Log (see below).

Note also that if an evaluated Unit Set Attempt has its Completion date set already, then the Unit Set Completion Indicator and Completion Source are not updated, and the Completion Date is set to the Completion Date parameter value only if the parameter value is null.

The job can be scheduled to run immediately or at some later time.
This job stores the details of who is running the job along with when the job is run. (See JBSF5300)

The Run Log includes the following details:

• Number of Potential Graduand records completed
• Number of Potential Graduand records skipped – non-matching Outcome Instance Org Unit(s)
• Error messages for SCAs that could not be completed, including Student ID(s), Course Code(s), and unevaluated Unit Set Code(s), if applicable.
  

This job is accessed from the main menu.

The Automated Completion block contains:

Parameters Tab

• Graduation period (LOV)
• Course Code
• Organisational Unit (LOV)

• Button

  • Find Course (ADMF1220)
  • Date picker

Rule/Notes:

Potential Graduands will be auto-completed only if all their Outcome Instance Org Units match the entered Org Unit (+/- wild characters) or any of its descendants.

If a Potential Graduand has multiple Org Units and one or more do not match the entered Org Unit (or descendants), a warning will be logged, the Potential Graduand skipped and processing continued.

This job cannot complete an approved SCA if it has an associated unevaluated Unit Set Attempt (i.e. with a System Potential Graduand Outcome Status of NOT-EVAL).

Added information for when a Unit Set Attempt already has its Completion date set.