Purpose

To Waive Unit Enrolment Rules for a Student Course Attempt

Subsystem

Enrolments

This form enables the waiving of individual Unit Enrolment Rules which relate to a particular Student Unit Attempt in a particular Course Attempt. The effect of waiving a rule is that the rule will not be evaluated in ENRF3000, the Shopping Cart or Bulk Rule Check jobs. Such Unit Enrolment rules may be:

• System Wide Unit Enrolment Restrictions (via RULF2001)
• System Wide Unit Rule (via RULF2001)
• System Wide Unit Enrolment Credit Point Restrictions (via RULF2001)
• Course Unit Enrolment Restrictions (via CRSF1700)
• Course Unit Enrolment Credit Point Restrictions (via CRSF1700)
• Unit Incompatible (via CRSF2700)
• Unit Incompatible (Institution Wide) (via CRSF2700)
• Unit Pre-requisite (via CRSF2700)
• Unit Pre-requisite (Institution Wide) (via CRSF2700)
• Unit Co-requisite (via CRSF2700)
• Unit Co-requisite (Institution Wide) (via CRSF2700)
• Unit Quota Restriction (via CRSF2700)
  

This form is accesed in the context of a Student Unit Attempt and when it opens, a rule check is performed to determine which Unit Enrolment rules pertaining to that Student Unit Attempt are currently breached. The user can use the the Waive check box to waive such rules or clear an existing waiver for a rule. The NO CURRENT UNIT RULE BREACHES lamp displays if the rule check finds no rule breaches.

The form can be accessed from the ENRF3000 Unit Attempt form by selecting the ‘Waive Unit Rule’ button. To access this form however, the user must have access to the WV-IND-RLE step in ENRF01H0 and the status of the context SCA must not be UNCONFIRM. Also, this form cannot be accessed for DUPLICATE student unit attempts and where accessed for COMPLETED unit attempts it is only available in QUERY mode.

The Student Unit Attempt block contains:

• Person ID
• Find Person button
• Sex
• Date of Birth
• Course Attempt Status
• Course Version

The Student Unit Attempt Enrolment Rule block contains:

• Rule Description
• Rule Text
• Rule Breach
• Waive check box
• Date Waived
• Date Waiver Reversed
• Waived Rule Person ID
• Comments
• Include Reversed Rule Waivers check box

Rules/Notes:

Applicable rules for the context Student Unit Attempt are determined and tested when this form is opened (except where all rules have already been waived).

The Rule Breach message displays only if the rule is currently breached or waived.

When rule waiver details are saved, rules will be rechecked in the background if the user has access to the AUTO-RLCHK enrolment step. The status of the effected student unit attempts will be updated as a result of the rule waiver(s), assuming no other rule breaches exist and no other standard validations are failed. Similarly, any rule waiver reversals will initiate rule checking and SUA status updates upon saving, if the user has access to the AUTO-RLCHK step. If automatic rule checking does not occur, a RULES NOT CHECKED lamp will be displayed in the form as an alert to the user. The lamp will not be re-displayed when the form is subsequently accessed.

If the Include Reversed Rule Waivers check box is selected then logically deleted Rule Waivers will be displayed when the Rule is not currently breached. If the rule is currently breached, the record will be displayed irrespective of the setting of this check box.

To waive a Unit Enrolment rule for a Unit Attempt:

• Go to ENRF3000 and query for required student
• Click on the Unit Attempts button to go to the Student Unit Attempt screen
• Click on the Waive Unit Rle button to go to ENRF4180
• Select the Unit Enrolment Rule to be waived
• Select the Waive check box
• Record the Date Waived and Person ID
• Record Comments if required
• Save.

Rules/Notes:

If a unit rule is waived, the Date Waived defaults to the current date and Waived Rule Person ID values defaults to the current user, but these can be changed.

Only staff members can approve rule waivers. Consequently, the Staff Member checkbox in the Find Person form, accessed from the Waive Rule Person ID field, is permanently selected so that only staff Person IDs are included in the search. (To include both staff and student Person IDs in the search, select the Student checkbox.)

Waived Comments can only be added if the rule has been waived.

To remove a waiver for a Unit Enrolment rule for a Unit Attempt:

• Go to ENRF3000 and query for required student
• Click on the Unit Attempts button to go to the Student Unit Attempt screen
• Click on the Waive Unit Rle button to go to ENRF4180
• Deselect on the Waive check box for the Unit Enrolment Rule whose waiver is to be reversed.
• Save

Rules/Notes: