Purpose

To maintain loan cap amounts for approved VET Student Loans.

This form is used to maintain loan cap amounts for courses approved for VET Student Loans. The Course Version block displays course details from CRSF1210. The records in the Loan Cap Amount block are the VET Student Loan cap amounts for that course version. This is the maximum amount that can be loaned.
The Loan Cap Amount block allows the user to record the loan cap amount for a specified date range, i.e. with a Start Date and an optional End Date for the loan cap amount. One or more Loan Cap Amount records, without overlapping dates, may be recorded for a course version.
When the loan cap amount is reached for a student in this Course version they are no longer eligible to receive loans for the payment of fees relating to that course.
This amount is used can be overridden individually for the Student Course Attempt in ENRF3000.

This form is accessed via CRSF1210 in context of the Course Version selected there.

The Course Version block contains:

• Course Code
• Version Number
• Course Status
• Title

The Loan Cap Amount block contains:

• Start Date
• End Date
• Loan Cap Amount
• Deletion date
• Include Deleted Records check box

Rules/Notes:

• Go to CRSF1210.
• Query for the required Course Version.
• Click on the Loan Cap Amount button to display undeleted records.

If you wish to view a deleted Loan Cap Amount record.

• In CRSF12L0, click on the Include Deleted records check box and requery in the Loan Cap Amount block.

This block does not permit a query to be entered. It is necessary to:

• Return to the Maintain Basic Course Details form.
• Select the Course Version for which Loan Cap Amount records are required.
• Select the button for Other Course Detail.
• Select the button for Loan Cap Amount.

• Enter Insert Mode.
• Record a Start Date value - being the date at which the loan cap amount takes effect.
• Record an End Date value if required.
• Record the Loan Cap Amount.
• Save.

Rules/Notes:

The End Date must be greater than or equal to Start Date

If a current Loan Cap Amount is recorded and the VET Student Loans Approved checkbox is not selected in CRSF1210 (or vice versa), then a warning message is displayed.

A Loan Cap Amount record cannot be created if the status of the course version is inactive.

• Find the record to be modified.
• Modify the Start, End Date as required.
• Save.

Rules/Notes:

If a current Loan Cap Amount is recorded and the VET Student Loans Approved checkbox is not selected in CRSF1210 (or vice versa), then a warning message is displayed.

Changes cannot be made to course version loan cap details if the status of the course version is inactive

Two different Loan Cap Amounts cannot exist at a particular point in time for a Course Version. If a Loan Cap Amount record is created or updated so that its Start Date - End Date period overlaps with another record for that Course Version, then an error is displayed and the record cannot be saved.

To delete a Loan Cap Amount record for a particular Course Version using this form:

• Ensure that the correct Course Version is displayed in the Course Version block.
• Select the desired Reference Code record in the Course Reference Code block.
• Delete record.
• Save.

Rules/Notes:

When a Loan Cap Amount record is deleted, today's date is recorded for the Deletion Date and this record will no longer display in this form unless the Include Deleted Records check box is selected when querying in this form.

If a current Loan Cap Amount is recorded and the VET Student Loans Approved checkbox is not selected in CRSF1210 (or vice versa), then a warning message is displayed.

A Loan Cap Amount record cannot be deleted if the status of the course version is inactive.

To modify a Loan Cap Amount record for a particular Student Course Attempt:

• Go to ENRF3000.
• Query for the student and select the required course attempt.
• In the T-list for the SCA, select the Loan Cap Amount option.
• Record the new Fee Cap value and add a comment.
• Save.

Rules/Notes:

A warning will advise the user that this is not normal practice.

FINJ6111 and FINJ6240 jobs will use this new value in future processing.

The Loan Cap Amount option will only display if :

• The enrolment category has a system enrolment step of LOANCAPAMT (ENRF0192).
• The user's security role has access to that step (ENRF01H0).
• The student has an existing loan cap amount or the course version has the VET Student Loans Approved indicator selected in CRSF1210.