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COFI Glossary Callista Open Finance Interface
This Glossary provides terms specific to the Callista Open Finance Interface (COFI). (A further useful reference is the Glossary for the Student Finance Subsystem.)
| Field Name or Term | Description |
| Applying Payments | A term used to indicate ongoing matching of payments to invoices in Callista during an interface cycle. |
| Auto Payment | Is the term used for a match between payment and invoice (and therefore fee) made automatically by the system, rather than one designated by a customer. See also Designated payment. |
| COFI Designated Payment Model | By setting the DESG_PAYMENT_MODEL_IND to Y in the I_INT_CONTROL table, your institution can elect to use the COFI Designated Payment Model when processing invoices and payments. The COFI Designated Payment Model allows the system to accept and process manual payment allocations, including sponsor payments for specific students. It also ensures that automatic payment matching and application does not affect any existing payment allocation for specific students. To enable this, for the COFI Designated Payment Model, two new jobs (INTJ3021 and INTJ3021) are used, and two new forms (INTF3053 and INTF3054) are also available. |
| Credit Memo | Is used in interface processing to cancel an existing invoice in its entirety. |
| Customer | In relation to COFI, describes the person responsible for paying an invoice for a student fee. This can be a student, loan scheme or a sponsor. |
| Debit Memo | Is issued for an approved refund and used in interface processing to clear a credit balance and to create an invoice for refund in the Payables module. |
| Designated Payment | Is a payment specified by the customer as intended to meet a particular Fee Liability. |
| External Financial System | Is used to distinguish an institution's Finance System external to Callista, as distinct from Callista's Student Finance subsystem. |
| FCCI - Fee Category Calendar Instance | Refer to term in Student Finance Glossary. |
| FCFL - Fee Category Fee Liability | Refer to term in Student Finance Glossary. |
| Fee Liability | Refer to Fee Liability, Liability in Student Finance Glossary. |
| Finalise | Is the term used to set a Fee Period Calendar in the Student Finance Subsystem to a finalised status before the final processing of I_INVOICE_PAYMENT. |
| FTCI - Fee Type Calendar Instance | Refer to term in Student Finance Glossary. |
| I_INT_CONTROL | Is the Callista interface table used to control and configure COFI. Once established this table rarely needs editing. It contains only one record. It contains details such as: the account code for issuing refunds, if the invoice summary method is to be used for transferring invoice and refund data and the date and time of the last successful invoice batch. For more information, see the the COFI technical information in the Callista Product Centre (wiki.callista.com.au/display/CPC). |
| Installment | Of a Fee Liability refers to the debt owed by or on behalf of a student for a specific fee in a Fee Period, and due on a particular date. It equates to a single record in the Person Payment Schedule. See also Combination. |
| INT prefix | Indicates a table, procedure or other component of COFI. |
| Invoice | As used by the interface, is a means of transferring summary detail of a debt for a single fee in a Fee Period to the external Receivables module in a format that can be received by that System. It is not used as a request for payment. |
| Invoice Adjustment | Indicates the creation of a new invoice or a change to an existing invoice, either by issue of an additional invoice for an increased amount, or by issuing a credit memo and a replacement invoice. |
| Invoice Tables | Callista Interface tables I_INVOICE and I_INVOICE_TRANS. |
| Invoice Line | Used in conjunction with 'invoice'. Invoice refers to header data and 'Invoice Line' to detail. |
| Invoice Stream / Payment Stream | Common processing modules to apply payments to invoices can be called from the Invoice and Refund master jobs (the invoice stream) or the Payment master job (the payment stream) after different preparatory work in the respective jobs. |
| Logical Deletion | Means that a record is not physically erased from the database, however, it is no longer available in the working set of data. In effect it becomes inoperative. Once logically deleted, it is not possible to return that data to an active state. |
| Master Job | Implies a job set up to handle a major processing segment of the interface and comprising several modules. Master Jobs are initiated in Callista's Job Control and Scheduling subsystem. |
| Matching Invoices | The difference between when the process of a real discount exists for a student and when it doesn't. See Matching Invoices. |
| Matched Payment | Describes a payment where a relationship has been established (possibly temporarily) with a specific invoice or invoices in the applying payments process. |
| Payment | Generally refers to payment transactions received by Callista via the i_payment_load table. See also Receipt. |
| Payment Advice Number | Is a number recorded against a student or sponsor for use in identifying a Fee Payment received through a bank. |
| Payment Hierarchy | Determines the order in which payments are matched to invoices for a customer, if due on the same date. |
| Payment Stream | See invoice stream / payment stream. |
| Physical Deletion | Means that the records are completely erased from the database. They are unable to be recovered in any way other than to restore an earlier backup version of the database. |
| Receipt | Is recorded in the External Financial System then transferred to the i_payment_load table. When this data is transferred to Student Finance it is termed a payment. |
| Reconciliation | An intra System Data Integrity Check. |
| Refund | Can be made through the External Finance System for System Credit amounts approved in the Student Finance subsystem. |
| 'Reverse out' an invoice | Is a term used in the documentation to describe the creation of a credit memo to entirely cancel an invoice. |
| Sponsor Summary Statement | Is a request for payment from a sponsor, for the fees of students being sponsored. See also Invoice, Statement of Account. |
| Statement of Account | Is a request for payment from a student. It provides details of all a student's Fee Liabilities for a Fee Period. See also Invoice, Sponsor Summary Statement. |
| System Credit | Is a calculated amount representing payment in excess of the entire current debt of a student or a sponsor. |
| TFN | Tax File Number. |
| Release Information | Project | Changes to Document |
| 18.0.0.2 | 2146 - VU - Payment Matching | Added COFI Designated Payment Model |
| 18.0.0.2 | 2110 - Calipso 41512 | Updated reference and link to tech doc information in the CPC wiki space. |
| 10.0.0.0.0.0 | 1338 - PDS - Payment Matching - Part 1 | Added row 'Matching Invoices' |