Purpose

This form allows you to view a specific payment and allocate its unapplied funds to invoices that have not been fully applied.
It is only available for institutions which allow Payment Designation (i.e. I_INT_CONTROL.DESG_PAYMENT_MODEL_IND = ‘Y’ ). Manual reallocation of funds is not otherwise permitted.

This form can only be accessed from INTF3053, in context of a customer payment from that form.

It displays all invoices to which that payment can be applied (that is, any invoice which is not fully allocated, and which does not have a LOAN transaction).

It can only be used to allocate processed payment applications.

It cannot be used to:

• Create or delete payments or invoices
• View, maintain or delete unprocessed payment allocations
• Lower the existing application of a payment to an invoice.

Any changes made to payment applications will be immediately effective for the affected invoice and payment, and will not require any finance job to be run. When a change is saved, a number of areas of the system will be updated, including I_INVOICE_PAYMENT and FEE_ASS tables.
When any manual change is made, the system will mark the invoice for processing, so that when the Create Fee Invoices function INTJ3021is next run, it will make any further required adjustments to other payments for that invoice.

For further information on COFI, see Understanding the Callista Open Finance Interface COFIF1INTR3 or Special Topics COFIF1INTR5

The Payer Details block contains:

• Person ID
• Sponsor Code

The Payments Details block contains:

• Receipt No
• For Person
• Amount
• Unallocated

The Invoices block contains:

• Person ID
• Invoice Number
• Fee Period
• Due Date
• Payable
• Paid
• Owing
• Add Allocation

• Name
• Fee Type
• Fee Category
• Course
• Unit Code

Button:

• Apply Payment Allocations

Rules/Notes:

In the case of a payment made by a sponsor for a particular student, it only displays invoices for that combination of sponsor and student.
In the case of a payment made by a sponsor with no specific student defined, it displays all invoices for that sponsor.

The Unallocated field displays the applied amount from INTF3053.

The Invoices block displays all invoices to which the payment can be applied (that is, any invoice which is not fully allocated, and which does not have a LOAN transaction). Invoices which are fully allocated will not display.
The Name, Fee Type, Fee Category, etc. are displayed for the selected invoice.

In the Invoices block the Add Allocation field is the only one that can be edited.

To Reallocate Payments

1. Go to INTF3053
2. Query for the sponsor or student for which a payment is to be re-allocated
3. Select the receipt(s) for which you want to remove payments
4. Select the Delete check box for Payment Application record(s) to be reallocated.
5. Click on the Allocate Unapplied button, this takes you to INTF3054, with the selected receipt in context.
6. Select Invoice to allocate funds to.
7. Record the amount of the adjustment in the Add Allocation column.
8. Click on the Apply Payment Allocations button.

Rules/Notes:

The total amounts allocated cannot exceed the amount available.
The amount allocated to a specific invoice cannot exceed the outstanding balance of that invoice.

When a payment match is added, if the effective date of the payment is before the due date of the invoice it is matched to then create an invoice todo record to enable INTJ3021 to review the invoice amount (discounts may be affected).