Purpose

This task allows the deletion of Unconfirmed Student Course Attempts that were created by pre-enrolling Admission Offers

This process deletes Unconfirmed Student Course Attempts that were created by the Pre-enrolling of Admission Offers, except in some cases where related Advanced Standing records exist (see below).

The process looks for Student Course Attempts that have a Course Attempt Status of UNCONFIRMED. These records are then checked for an Admission Course Application instance with any of the following:

• An Admission Outcome Status of REJECTED, WITHDRAWN or VOIDED
• An Admission Offer Response Status of REJECTED, LAPSED or DEFERRAL
• A Course Code that does not match the UNCONFIRMED Student Course Attempt (these unmatched Course Codes are a result of changing the Course Offering in ADMW1000 - Admissions).

For these applications the process deletes for each record:

• The Student Course Attempt;
• Any Student Unit Attempt records as well as any histories;
• Any Student Course Student Status;
• Any Student Unit Set Attempts;
• The Student Course Attempt Enrolment record; and
• Any reference to this Student Course Attempt in Person Training Plans (VET)
• Any SA-HELP application records for this course
• Any Promotion Discount records for this student course attempt.

When deleting unconfirmed Student Course Attempts, any Fee Assessments are reversed provided the Effective Date of the Fee Assessment was set to a date that is later than the Course Commencement Date. Otherwise ADMJ3850 does not reverse the Fee Assessment because it uses the Course Commencement Date as the Effective Date for reversing Fee Assessments.

If contract and sponsorship details have been established in the Establish Fee Contracts form (ADMF3660) and a predictive Fee Assessment has been run, the process will:

• Reverse the Fee Assessment and insert the transaction amounts to reduce the balance in FINF3610
• End Date the contract by inserting the Start Date of the contract, this can be viewed in FINF2900 and ADMF3660
• End Date sponsorship with the sponsorship Start Date, this can be viewed in FINF4300
• Not delete the Student Course Attempt
• Report the Student details and the message 'Unconfirmed Student Course Attempt not deleted because of Fee Assessment details' in this job

If a contract has been established, but a predictive Fee Assessment has not been run, the process will:

• Delete the contract and the Student Course Attempt
• Report the Student details and the message 'Unconfirmed Student Course Attempt successfully deleted' in this job

The process also checks for the existence of any other Course Attempt related data prior to deleting. For example, an Advanced Standing cannot be deleted, if it has a Granting Status of APPROVED or ASSESSING. An entry explaining this is made in this job.

The job is typically scheduled to run as a standing request in the Job Scheduler.

Each night this job runs, it checks to see if the value of the Enrolment Clean-up Date Alias matches the current Date. If the dates mismatch, the job cancels. If the dates match, the update process is performed. The Enrolment Clean-up Date Alias Instance value would normally be near the end of each Enrolment Period.

For details on setting up the Enrolment Clean-up Date Alias, refer to the Maintain Enrolment Calendar Configuration form (ENRF01F0).

Note: where the job has cancelled due to the mismatch of dates, a blank report is still produced.

Refer to the Job Control and Scheduling Subsystem for details on scheduling and running standing requests.

The Clean up Unconfirmed Student Course Attempts block contains:

Parameters Tab

Only select a Previous Log Creation Date if you require a report for a prior job run

• Log Creation Date
• Report Level

Rules/Notes:

The parameters for this job are used to refine the data set produced.

The fields of ADMJ3850 are:

• Log Creation Date
  The Log Creation Date parameter allows the job to be run for a previous report
• Report Level
  The Report Level parameter allows the user to run the report displaying 'All' messages or 'Exceptions Only'

Rules/Notes:

Depending on parameters selected, the report produced can display 'All' records successfully processed or display 'Exceptions' encountered.