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Shopping Cart Introduction

The Shopping Cart is the principle means by which student users are able to manage their enrolment through Callista Connect.

The Shopping Cart is clearly distinguishable from other Callista Connect Applications. When a user is in the Shopping Cart, the application clearly displays to the user that they are in the Shopping Cart. Other aspects are:

• The Shopping Cart displays the user’s Student ID, Given and Surname Name, Course Code and Course Title, and Course Status.
• The Shopping Cart displays the user’s current and newly added Student Unit Attempts for the Enrolment Year.
• The Shopping Cart colour codes current, new and invalid units. Current SUA's, New SUA's and Invalid SUA's are clearly distinguished by colour.
• The Shopping Cart displays a Basic Search function (below where a user’s Student Unit Attempts would be displayed).
• The Shopping Cart displays a link for the Advanced Search function (below where a user’s Student Unit Attempts would be displayed).
• The Shopping Cart displays a ‘Check Out’ button, that when selected will call 2.1.3 Rules Validation in the Shopping Cart.
• The Shopping Cart displays a 'Select Activities' button if Enable Attend checkbox is selected in SSFF1210). When selected, this allows the selection of activities for SUA's.
• The Shopping Cart displays a 'Print Receipt' button, that allows the student to print a list of units previously selected.
• Should a user log out of Callista Connect prior to selecting the ‘Check Out’ button to update their current Enrolment with the contents of the Shopping Cart, the contents of the Shopping Cart will be saved.
• Actions applied to the Shopping Cart, are stored in the SCART_UOOID table. When the user applies these actions to their SUA, the SHOP_CART completed date is set.

The current Shopping Cart for a user is the record with Completed Date set to NULL.

This section includes two sections:

• Administration Applications
  • Advanced Search Configuration (SSFF1300)
  • Bulk Unit Rule Check Exception Report (ENRR08C0)
  • Bulk Unit Rule Check - Students With 'To Do' Entries (ENRJ0010)
  • Maintain Shopping Cart Configuration (SSFF1210)
  • Record Enrolments (ENRF3000)
  • Student Course Attempt History (AUDF3103)
• Student Applications
  • Advanced Unit Search (UNIT-SRCH)
  • Manage Enrolment in the Shopping Cart (SUA-UPD)
  • Print Receipts (PRNT-RCPT)
  • Unit Offering Option Selection (UOO-SELECT)

Administration Applications

What the Administrator has to set up and interact with.

The following headings are in alphabetical order.

Advanced Search Configuration (SSFF1300)

This option provides the institution with the ability to configure Mandatory fields and default values in the input fields for the Advanced Unit Search form.

Configuration includes:

• Mandatory fields in the Advanced Unit Search form
• Default values for the Mandatory fields in the Advanced Unit Search form (S_SELF_SERV_APPL_DATA)

Bulk Unit Rule Check Exception Report (ENRR08C0)

Where the report previously listed all the rule breaches, it now has separate sections to list ‘Unit Enrolment Rule’ breaches and ‘Course Enrolment Rule’ breaches.

Bulk Unit Rule Check - Students With 'To Do' Entries (ENRJ0010)

In ENRJ0010 the process is not aborted upon a rule breach, but instead the unit is set to INVALID.

Where the application previously validated all enrolment rules, it now validates the ‘Unit Enrolment Rules’ only.
After the ‘Unit Enrolment Rules’ validation process has been completed, the ‘Course Enrolment Rule’ validation is performed

Two broad ways that the Enrolment Rule Validation process operates. These are:

• Changing the timing and frequency of Course Rule Validations which will significantly reduce the number of calls to the rules engine
• Grouping of course wide enrolment rules, as either unit or course, so that they are validated at the appropriate time

In addition to the Bulk Rule Enhancements above, two other bulk checks of the Shopping Cart are:

• The rule defining Credit Point Restrictions Addresses Load Apportionment over year long and straddling units
• Course rules can be waived in the same manner

Maintain Shopping Cart Configuration (SSFF1210)

The form contains the following:

• Auto Commit check box – when the student user 'checks out' from the Shopping Cart, the program validates against rules and automatically saves the selected units against the SUA without further prompting from the user
• Process Invalid Units – allows for:
  • The saving of INVALID units against the student user’s SUA
  • The removal of INVALID units from the Shopping Cart, or
  • The user to resolve rule breaches in the Shopping Cart prior to proceeding
  • The 'Delete Invalid SUA' Date Alias to be enabled
• Process Unconfirmed Units allows for:
  • The Deletion of Unconfirmed Units
• Minimum Unit Code Length field – determines the minimum number of characters that a user must enter in the Unit Code search field for the remainder to be defaulted as a wildcard characters in a search.
• Attend Configuration
  • The Enable Attend check box, when selected, confirms that Attend has been configured to be callled within Shopping Cart
  • The Allow Activity Clashes check box indicates if existing clash functionality within Attend is to be overridden when Attend is configured to called within Shopping Cart
  • The Allow Activity Clashes Reason text field stores the default Override Clash Reason normally populated through ENRF4200 and ENRF4250 override functionality when a student is allocated to an activity offering that either clashes with an existing selection or is fully allocated.

Record Enrolments (ENRF3000)

ENRF3000 only validates the ‘Unit Enrolment Rules’.
After the ‘Unit Enrolment Rules’ validation process has been completed, the ‘Course Enrolment Rule’ validation is performed.
Any breaches encountered as part of the Unit Enrolment or Course Enrolment validations, cause the save process to be aborted and a breach message to be displayed.

Student Course Attempt History (AUDF3103)

This form is used to display the history of changes to a student's Course Attempt Records.The Waive Course Rule fields to the Student Course Attempt History block is used for the Shopping Cart.

Student Applications

The following process is how the Shopping Cart is used:

• Student selects Shopping Cart in Student Connect and Views Current Enrolment
• Student may carry out Advanced Search (add further units to their ‘proposed’ current enrolment)
• System Evaluate Rules
  • Checks Unit Rules IF Unit rules breached PROCEED to Print Receipt
  • Checks Course Rules IF Course rules breached RETURN to ‘full’ Shopping Cart
• Student selects Activities (if Attend is enabled)
• Student Checks Out
• Print Receipts. Student can select: 'Print Receipt' button to print the receipt. 'Return to Shopping Cart' button to return to Shopping Cart

The following headings are in alphabetical order.

Advanced Unit Search (UNIT-SRCH)

This option provides the user the ability to search by unit code(s) or by using Advanced Search Options. The Advanced Unit Search function allows a user to search for a Unit based on Unit Title, Unit Level, Enrolled Credit Point, Academic Period, Teaching Period, Campus, Class, and/or Faculty/School.

The Shopping Cart displays a Basic Unit Search text field and a link to the Advanced Unit Search function.Function include:

• The ability to flag any of the search fields as Mandatory
• The ability to set default values for any of the search fields

Manage Enrolment in the Shopping Cart (SUA-UPD)

This function provides users with the ability to manage their Enrolment within the Shopping Cart. Depending on Unit Rules, Course Rules, System Wide Rules and Cohort Processing Windows, users have the ability to:

• ADD new units
• CHANGE existing units
• CONFIRM pre-enrolled units
• DELETE enrolled units
• DISCONTINUE enrolled units and
• REINSTATE discontinued units

Unit Discontinuation Date Criteria determines what action can be performed against currently ENROLLED Student Unit Attempts based upon the current Date. The functionality to DELETE and DISCONTINUE / WITHDRAW from currently enrolled units or to REINSTATE withdrawn units is governed by Unit Discontinuation Date Criteria.

Print Receipts (PRNT-RCPT)

A user has the ability to print a receipt of their Enrolment transactions. After a user has completed adding, deleting, and modifying units within the Shopping Cart, and has submitted the changes to their current enrolment, the user can print a receipt of the transactions that they have performed.

Actions applied to the Shopping Cart, are stored in the SCART_UOOID table. When the user applies these actions to their SUA, the SHOP_CART completed date is set. The print receipt application then is able to use this completed Shopping Cart to print a receipt of all actions completed. The current Shopping Cart for a user, is the record with Completed Date set to NULL.

When the user clicks the Print Receipt button in the Receipt Confirmation screen Receipt No, Date and Student ID is stored in the new Shopping Cart table and all the Unit Codes and corresponding Unit Actions are stored in the new Shopping Cart item table. The receipt screen then displays, from which the user can print the receipt.

Unit Offering Option Selection (UOO-SELECT)

Previously, a specified number of unit offerings that match a specific search criterion were displayed per page, with PREVIOUS and NEXT being displayed at the bottom of the search results page.

UOO-SELECT allows institutions to configure all results to be displayed on a single search results display page.

Single page display is controlled by setting a value in 'Maximum Selection Number' and entering the same value in the 'Maximum Display Selection Number field.

Multi page display is controlled by setting a value in 'Maximum Selection Number' and no value or a lower value in 'Maximum Display Selection Number' field in SSFF1100, UOO-SELECT.

If no values are set in these fields, they have default values of 200 and 25 for the respective fields (these are set in the program code).

Previous 'PREVIOUS and NEXT' functionality has been removed and replaced with functionality implemented in 'Staff Connect' Search Results Application. This allows a user to specify the number of results to be returned on each page.

Last Modified on 13 June, 2008 2:26 PM

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