Purpose

This job creates unit Proposals

SubSystem

Proposals

This job allows the user to select a group of units and create a Proposal for each one.

The Unit Co-ordinators are notified that the Proposal has been created and allocated to them. The user can indicate how the Unit Co-ordinators are identified and can also specify the Email Type to use in the Unit Co-ordinator notification, thereby configuring the message to be sent.

The user can also specify a Proposal Type for the Proposals that are created. This job can thereby support the annual curriculum cycle by using a Proposal Type focused on the Elements requiring review.

The Unit Proposals created will appear in the Unit Co-ordinator's Proposals page. The Unit Co-ordinators can then complete the Proposal or allocate it to another proposer via the Maintain Proposal pages.

When sending the proposals to the Unit Co-ordinator it is possible to specify a date by which a response is requested from the Unit Co-ordinator. The response date is taken from the Due Date parameter and is recorded as an Override Due Date for the Proposal.
The recording as the override trumps the normal due date derivation and may trigger the proposal type reminder and due date settings early in the event of inactivity. Normal due date restrictions will apply if the user fails to submit by the due date, i.e. the proposal can not be submitted after the due date has past unless the date is revised.

The user is allocated as an editor of the Proposals created by this bulk initiation process. They can also nominate a number of other persons to be Editors of the Proposals.

The Bulk Create Unit Proposal block contains:

Parameters Tab

Initial Unit Version Selection

• Unit Code
• Owning Organisational Unit
• Unit Status
• Unit Expiry Date is not Set indicator
• Unit Course Type
• Unit Internal Course Level
• Unit Level
• Teaching Responsibility Organisational Unit

Unit Co-ordinator

• Source From
• Business Activity Process
• Person ID
  

  Buttons

• Find Person

More Tab

Unit Offering

• Teaching Calendar
• Business Activity Process
• Person ID

  Unit Offering Option

• Location
• Unit Class
• Business activity Process
• Person ID

Buttons

• Find Person

Production Tab

Production Details

• Proposal Type
• Effective Academic Period
• Effective Teaching Period
• Unit Co-ordinator Source
• Business Activity Process Code
• Due Date

Editor Details

• Editor Person IDs
• Person ID Group
• Proposal Type

  Communication to Proposer

• Email Type

Buttons

• Calendar Lookup
• Find Person

Rules/Notes:

Three Unit Codes may be entered - each in a separate field.

In the Unit Code LOV, each Unit code displays once along with the description for the highest version number.

Only unit statuses that are mapped to the system unit status ACTIVE are available in the Unit status LOV.

For the BAP LOV in the Initial Unit Version Selection area only BAP codes with a System BAP Code of UV are available.
For the BAP LOV in the Unit Offering Section only BAP codes with a System BAP Code of UO are available.
For the BAP LOV in the Unit Offering Section only BAP codes with a System BAP Code of UO are available.
For the BAP LOV in the Production Details Section only BAP codes with a System BAP Code of UV are available.

Only Locations with a Location Type that is mapped to a system location type of CAMPUS are available in the Location LOV.

Only Proposal Types that are mapped to the UNIT System Proposal Type and are not closed are available in the Proposal Type LOV.

Only Calendar Types with System Calendar Category of ACADEMIC and where the calendar instance End Date is in the future are available in the Effective Academic Period LOV.

Only Calendar Types with System Calendar Category of TEACHING and where the calendar instance End Date is in the future are available in the Effective Teaching Period LOV.

Unit Co-ordinator Source may be UNIT VERSION or BUSINESS ACTIVITY PROCESS or null.

Proposal Type, Effective Academic period, Effective Teaching Period and Unit Co-ordinator source are mandatory parameters.