Purpose

To delete disbursement Snapshots created by FINJ7300

SubSystem

Finance

This process deletes records created by the Process Disbursement Snapshots job FINJ7300 in one or more of three tables:

• Disbursement Snapshot - total Disbursement for Fee Type
• Disbursement Snapshot Detail - Disbursement at Organisational Unit (budget centre) level
• Disbursement Detail Allocation - at student/student course/student unit level.

Of the records created by a specified run of FINJ7300, it is possible to delete one, two or three levels, as determined by parameters selected:

• Delete only Detail Allocation records
• Delete both Detail Allocation and Snapshot Detail records
• Delete records at all three levels.

However, the top level (Disbursement Snapshot) cannot be deleted if a journal entry exists for the selected Snapshot.

Run Details

FINJ7310 runs only in batch mode, through the Job Control & Scheduling Subsystem.

This job will normally be run as part of the cycle to review and adjust formulas and data until the resultant Snapshot or Snapshots created by FINJ7300 are deemed satisfactory.

It can be run after journal entries have been created from Snapshots, but the top level (Disbursement Snapshot) of a Snapshot can only be deleted if the relevant journal entry is first deleted using the Delete Disbursement Journals job, FINJ7410.

The Delete Disbursement Snapshot block contains:

Parameters Tab

• Fee Assessment Period
• Fee Type
• Snapshot Create Date
• Delete Disbursement Snapshot check box
• Delete Disbursement Snapshot Details check box
• Delete Disbursement Detail Allocations check box

Rule/Notes:

Related/Dependent Jobs

Process Disbursement Snapshots (FINJ7300)
Fee Disbursement Snapshot Exception Report (FINR7320)

Select Fee Assessment Period and Fee Type parameters - normally all values (%) would be selected, unless corrections for a Snapshot are confined to one Fee Period and/or Fee Type, and only records for these need deleting.

Select the required Snapshot as identified by its Creation Date and Time, Fee Type and Fee Period details.

If a level or levels should not be deleted, select 'N' in the Delete Disbursement Snapshot, Delete Disbursement Snapshot Details and Delete Disbursement Detail Allocations, as appropriate (refer to Update Process).