Purpose

To record and maintain information about all supervisors of a research candidate

SubSystem

Research

Any research candidate will have one or more supervisors, over the period of their candidature. This form enables the recording of information about the supervision of this candidature and is accessed from the Candidature form (RESF3211), using the Supervision navigation button.

The Supervision navigation button will show a '+' symbol if:

• data exists for student/course, or
• the data has effective dates, regardless of whether a record exists for the current date.

The Funding Percentage values are significant as they and their associated Organisational Unit entries define the teaching responsibility for the research unit (at Student Course Attempt level) and are used in the disbursement of income to organisational units.

This form can be accessed from the main menu.

The Candidature block contains:

• Person ID
• Sex
• Date Of Birth
• Min Submission
• Max
• Course
• Location
• Att Mode
• Att Type

The Research Supervisor block contains:

• Include Supervision History check box
• Person ID
• Name
• Staff Member check box
• Start Date
• End Date
• Supervison Percentage
• Supervisor Type (LOV)
• Funding Percentage
• Organisational Unit (LOV)
• Replaced Person ID (LOV)
• Profession
• Comments

Buttons

• Find Person (ADMF1211)
• Add Person (ADMF1213 )

Rules/Notes:

When this form is accessed via the main menu, records can be updated. However, when accessed from Academic History Inquiry (INQF1200), via the Res Supervisors button, the form will only allow queries to be performed and only for the context values.

The Candidature block is a context block and fields within this block cannot be altered.

In the Research Supervisor block, enter details about one or more people who will supervise this candidate. Navigation buttons allow the retrieval of details for someone already recorded within the system or the addition of a person external to the institution. An external supervisor's profession may be recorded and comments can be added.

A Supervision Start Date is required, but an End Date is optional.

Where an existing supervisor ceases their role as a supervisor, an End Date should be entered against this supervisor.

A 'chain of supervision' can be recorded by using the Replaced Person ID field and entering the preceding supervisor's ID number against a new supervisor.

A Supervision Percentage value must be entered.

A Funding % value can only be set for people recorded in the system as staff members of the institution.

• The Funding % figure defaults to the value entered against that supervisor in the Supervision % field, but can be altered.

A Supervisor cannot be linked to a Closed Supervisor Type. These institution-defined supervisor types are entered/maintained using RESF3122

Rules/Notes:

It is mandatory to record at least one Research Supervisor at the Admissions stage.

Where a supervision record is end dated, the start date of the next supervisor's record must be the following day.

Supervisor records must always be continuous regardless of the circumstances, including during periods of intermission or on re-admission.

A warning displays where a supervisor is an existing student of the institution (i.e. has a Student Course Attempt status of 'ENROLLED', 'INACTIVE', 'INTERMIT' or 'LAPSED').

An active Organisational Unit entry is required if Supervisor is a staff member.