An Organisation may conduct business at a number of Locations. Locations may be assigned to Organisational Units but will also be used elsewhere in the System, such as Course Structure and Planning.

A Location Type is institution defined using the form ORGF0117.

A Location must be assigned a Location Type (CAMPUS, EXAM LOCATION and GRADUATION LOCATION). The Location Type determines the subsequent use of the Location in other Subsystems (e.g. Locations of GRAD_CTR System Type are accessed by the Graduations Subsystem). Using the Govt Training Country tab, the user is given the ability to record a Country Code against the location when it is associated with a Location Type that is mapped to a System Location Type of CAMPUS. This value is used for reporting in the NAT00020 Training Organisation Delivery Location file.

For example, a particular campus or Examination Location would be an example of a Location.

The Location block contains:

• Location Code
• Description
• Closed check box
• SSF Avail check box
• Location Type (LOV)

Tabs

Location Details

• Location Type Description
• Coordinator
• Mail Delivery (Working Days)
• Find Person button

Location Classification

• Training Provider Type (LOV)
• Government Statistical Local Area (LOV)
• Remoteness Area (LOV)
• Title

Govt Training Country

• Govt Training Country Code (LOV)

Buttons

• Session Start Time (ASSF4613)
• Location Addresses (ORGF0132)
• Location Relationships (ORGF0133)
• Venue (GSSF4200)

Rules/Notes:

Validations include:

• The Govt Training Country Code can only be defined when the Location Type maps to a System Location Type of ‘CAMPUS’
• The Govt Training Country Code must not be 1100, 1101, 1102, 1199 if the location address has a current overseas postcode
• The Govt Training Country Code must be 1100, 1101, 1102, 1199 if the location address has a current Australian postcode
• The Country Code must not be closed
• The Govt Training Country Code must not be ‘0000’ or ‘@@@@’ if the user tries to define the value manually

To create a new location record using the Maintain Locations form:

• Enter the Location Code in the Location Code field
• Enter the name or description of the location in the Description field
• Optionally select the SSF Avail check box. Selecting this check box allows the Exam Location to display in the Exam Location LOV in the Student Course Attempt Update application within Callista Connect. This allows students to update their nominated Examination Location through the web
• Select the appropriate Location Type from the list of values (or key a valid value)
• Select the appropriate Government Training Country Code from the list if values
• Save

Rules/Notes:

For a location to have specific System functionality, it must be assigned a Location Type that is mapped to a System Location Type. The available System Location Types are EXAM_CTR, CAMPUS and GRD_CTR.

A Coordinator must be entered against a location of the System Type EXAM_CTR.

The SSF Avail check box can only be unselected for records with a Location Type of EXAM_LOC

The Callista installation includes a location of NONCENTRAL. This location is used as part of the concept of centrally scheduled non-centrally managed examinations. The NONCENTRAL location is mapped to the System Assessment Type NONCENTRAL. The location NONCENTRAL cannot be deleted. However, where the System Assessment Type is not mapped to an institution defined Assessment Type, the NONCENTRAL location can be closed.

Select the Venues button accessing the Maintain Venues form (ASSF4200) to create and maintain Examination or Graduation Venues. When creating an Exam or Graduation Location, at least one open venue should be attached. Failure to do so will render the location unusable for examination or graduation purposes.

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

If a location has been assigned to one or more Organisational Units or used elsewhere in the System, normally only minor description modifications should be carried out. Modifications to Location Type will have major ramifications. For example, changing a Location's Type from one mapped to System Type CAMPUS to one mapped to System Type EXAM_LOC makes the location available as an Exam Location rather than as a campus.

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

If a location has been used elsewhere in the System, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.