Purpose

To create and maintain a Fee Assessment Rate or set of rates applying to a fee

SubSystem

Finance

This form is accessed from the Fee Assessment Rates button in FINF2100 (Maintain Fee Types).

The rates shown in this form are used by the Fee Assessment Routine (FINJ3500, FINJ3001) in the basic 'number of elements * rate' calculation to arrive at a student's liability for a particular fee. A rate is always a rate per element.

A discussion of rates as a component of fee calculation in the Assessment Routine is given in the Calculations section of the Specialist Overview. Additional information and examples are given in the Rates section of Special Topics.

Levels. (See Levels in Special Topics for background information.)

Assessment Rate data can be attached at either FTCI level, with the rate(s) for a fee applying irrespective of category, or at FCFL level, in which case the rate or rates apply to the fee only within the category selected. Some fees must be specified only at FTCI level. These are:

• Fees with a System Fee Trigger Category of INSTITUTN, because by definition these fees are levied once across all the Course Attempts of students at the institution, regardless of their Fee Category
• Fees with a System Fee Type of COMSUPPORT (HECS), because Higher Education Loan Programme (HELP) rates, including differential HECS-HELP are standard for all eligible students.

Other than these, rates can exist at either level, but not at both levels for the same Fee Type.

Level access. The form is accessed

• At FTCI level through FINF2100, via the Fee Type Calendars button (bottom right) and then the Assessment Rates button (bottom, 2nd row from left)
• At FCFL level through FINF2800, via the Fee Liabilities button (bottom right) and then the Assessment Rate button (or the FTCI Assessment Rate button) (centre top button)

The FTCI Assessment Rate button is displayed when Apportionment data is already entered at FTCI level. The form can still be accessed from FCFL level, but only to display the existing data.

Multiple Rates

Within a level, Multiple Charge Rates can be set up for a single fee depending on various Course Attempt attributes (Course, Course Version, Location, Attendance Type, Attendance Mode), Unit Attempt attributes (Unit, Unit Version, Unit Location, Class), Cohort, or Government payment classifications. For instance, the rate of a general service fee may depend on the location at which a student is studying, while Commonwealth Supported rates applying after the introduction of differential HECS-HELP vary according to Government Discipline Bands. Care needs to be taken when setting up these attributes and payment characteristics that the circumstances of all students due to pay the fee are covered by one or other of the permutations. This is documented in more detail in the Rates section of Special Topics.

For a description of fields see FININTR2 - Student Finance Glossary.

The Fee Calendar Instance block contains:

• Calendar Type
• Start Date
• End Date
• Fee Type
• Fee Category
• Currency
• Chg Method

Tabs

The Fee Assessment Rate tab contains (for Fee Types other than GRADUATION):

• Rate Number
• Apply at unit level check box
• Include deleted rates check box
• Course Code
• Version
• Course Title
• Location Code
• Att Type
• Att Mode
• Rule
• Unit Class
• Response (LOV)
• Govt Student Status
• Discipline Band
• Charge Rate
• Order Of Precedence
• Deletion Date

  Buttons

• Cohort Details
• Unit Details
• Back

The Fee Assessment Rate tab contains (for the GRADUATION Fee Type):

• Rate Number
• Graduand Type
• Testamur Type
• Award Type
• Ceremony
• Ceremony Round
• Start Date
• End Date
• Charge Rate
• Order Of Precedence
• Deletion Date

  Button

• Back

The Cohort Fee Assessment Rate tab contains:

• Include deleted unit details check box
• Unit Code
• Version
• Title
• Deletion Date

  Button

• Unit Details
• Back

Rule/Notes:

The Fee Assessment Rate block will display different attributes depending on the fee type specified in the Fee Calendar Instance block. A fee type of GRADUATION will result in different attributes being displayed.

For the Fee Assessment Rate block, the Unit Details button is disabled if the Discipline Band field is populated and the System Fee Type is COMSUPPORT.

For the Fee Assessment Rate block, the Course Code, Version, Course Title, Location Code, Att Type, Att Mode, Rule, and Unit Class fields are disable if the System Fee Type is COMSUPPORT.

The Response field is disabled and hidden (the following information is from Maintain Fee Types (FINF2100)), when:

• The System Fee Type field (S_FEE_TYPE) is not ‘OTHER’ or the System Fee Trigger Category field (S_FEE_TRIGGER_CAT) is not ‘INSTITUTN’.
• It is disabled when System Fee Type field (S_FEE_TYPE) = ‘OTHER’ and System Fee Trigger Category field (S_FEE_TRIGGER_CAT) = ‘INSTITUTN’ and 'Service' from the T-list (Fee Type Calendars button) (FTCI.SERVICE_CD) is NULL

It is displayed when:

• The System Fee Type (S_FEE_TYPE) = ‘OTHER’ and the System Fee Trigger Category field (S_FEE_TRIGGER_CAT) = ‘INSTITUTN’ and  the 'Service' from the T-list (FTCI.SERVICE_CD) is NOT NULL.

Validations for the Response field include:

• The Response can be defined for Fee Assessment Rates when the System Fee Type is ‘OTHER’, the System Fee Trigger Category is ‘INSTITUTN’ and the Service Code has been defined for the FTCI
• The Response cannot be defined for Fee Assessment Rates when the System Fee Type is ‘GRADUATION’
• If a Service Code has been defined for a FTCI, a Response must be defined for each Fee Assessment Rate
• Only responses that are related to the service code which is associated with the FTCI can be selected
• If a Service Code has been defined for the FTCI, then validate if the order of precedence is required
• Include Response in the uniqueness check of Fee Assessment Rate records

Validations For Fee Assessment Rates include:

• The Unit Fee Assessment Rate records can be created when the System Fee Type is COMSUPPORT
• Currently Government Discipline Band (HECS Contribution Band) can be specified for System Fee Type of HECS or System Fee Trigger Category of INSTITUTN. This meant that validation message 2388 is fired when:
  • Discipline Band is specified and the System Fee Type is OTHER; or
  • Discipline Band is specified and the System Fee Type is TUITION
• The Discipline Band can be specified if the System Fee Type is TUITION
• The Government Discipline Band (HECS Contribution Band) for Fee Assessment Rates cannot be defined when the System Fee Type is TUITION, the Fee Management Level is UNIT and Unit Fee Assessment Rate records have been defined
• The Government Discipline Band (HECS Contribution Band) for Fee Assessment Rates cannot be defined when the System Fee Type is COMSUPPORT and Unit Fee Assessment Rate records have been defined
• The Government Govt Student Status (HECS Payment Option) for Fee Assessment Rates can only be set when the System Fee Type is COMSUPPORT, TUITION or HECS
• That Course Code, Version Number, Location Code, Attendance Type, Attendance Mode, Unit, Unit Version, Location, Unit Class, Rule, Student Status and Discipline Band form a unique combination. Another validation is required to verify that the combination of Student Status and Discipline Band is also unique when the System Fee Type is COMSUPPORT
• That the Order of Precedence is specified when one or more of Course Code, Version Number, Location Code, Attendance Type, Attendance Mode and Rule are specified at the Fee Assessment Rate level or Unit Code, Version Number, Location Code and Unit Class are specified at the Unit Fee Assessment Rate level, resulting in a non-mutually exclusive Fee Assessment Rate. This means that if any combination exists that may allow a student to satisfy the criteria for more than one Rate. (For example, one record has just a Location Code as the criteria and another has a Course Version specified. It is possible that a student could satisfy the criteria for both rates and so an Order of Precedence is required). In addition to the above, the Student Status and Discipline Band must now also be included to ensure that if the record combinations including those values are also either mutually exclusive or have the Order of Precedence set if the System Fee Type is COMSUPPORT
• When Fee Assessment Rate records are defined at the FTCI level they cannot be defined at the FCFL level. This validation also includes Cohort Fee Assessment Rates. That is, if Cohort Fee Assessment Rates are defined at the FTCI level then Fee Assessment Rates cannot be defined at the FCFL level
• If the System Fee Type is COMSUPPORT then Fee Assessment Rates can only be applied at the FTCI level
• The Govt Student Status (Government HECS Payment Option) for Fee Assessment Rates must be set when the System Fee Type is COMSUPPORT, TUITION or HECS

Validations for Unit Fee Assessment Rates include:

• They can be created when System Fee Type is TUITION, the Fee Management Level is UNIT and the Discipline Band is not specified.
• Location Code cannot be defined in the Unit Fee Assessment Rate record when the System Fee Type is COMSUPPORT
• Unit Class cannot be defined in the Unit Fee Assessment Rate record when the System Fee Type is COMSUPPORT
• Cohort Fee Assessment Rates can only be defined when the System Fee Type is COMSUPPORT or TUITION
• The Government HECS Contribution Band (Discipline Band) for Cohort Fee Assessment Rates cannot be defined when the Fee Management Level is UNIT and Cohort Unit Fee Assessment Rate records have been defined
• That the Government Cohort Year, Course Code, Version Number, Unit, Unit Version, Student Status and Discipline Band form a unique combination
• When the System Fee Type is COMSUPPORT the combination of Student Status and Discipline Band must be unique
• That the Order of Precedence is specified when one or more of Govt Cohort Year, Course Code, Version Number and, if the System Fee Type is COMSUPPORT, Student Status and Discipline Band, are specified at the Fee Assessment Rate level or Unit Code and Version Number are specified at the Unit Fee Assessment Rate level, resulting in a non-mutually exclusive Fee Assessment Rate. This means that if any combination exists that may allow a student to satisfy the criteria for more than one Rate. Note: this validation currently exists, but does not include Student Status and Discipline Band if the System Fee Type is COMSUPPORT
• That if the same DEST Cohort (Govt Cohort Year, Course Code, Version Number) exists in more than one Cohort Fee Assessment Rate that the Unit or Unit Version is unique across each of those Cohort Fee Assessment Rate records
• If Order of Precedence is set then validate that it is unique for the same FTCI/FCFL parent
• That Cohort Fee Assessment Rate records can be created at the FCFL level by verifying that no Rates (Fee Assessment Rates or Cohort Fee Assessment Rates) have been defined at the FTCI level
• That Cohort Fee Assessment Rate records can be created at the FTCI level by verifying that no Rates (Fee Assessment Rates or Cohort Fee Assessment Rates) have been defined at the FCFL level
• That the Course Version is ACTIVE or PLANNED
• That the System Fee Type Sector Restriction matches the Course Version Sector
• When inserting a Cohort Fee Assessment Rate record, validate that there are no related FCFL level records with a currency that is not the local currency
• If the System Fee Type is COMSUPPORT then Cohort Fee Assessment Rates can only be applied at the FTCI level
• That the System Relation Type is either FTCI or FCFL
• If the System Relation Type is FTCI then the Fee Category must not be set
• If the System Relation Type is FCFL then the Fee Category must be set
• If the System Fee Type is COMSUPPORT or TUITION (which it always will be) then the Govt Student Status must be specified
• If the Discipline Band is specified then it cannot be Closed
• If the Government Student Status is specified then it cannot be Closed
• The Government HECS Contribution Band (Discipline Band) for Fee Assessment Rates cannot be defined when the System Fee Type is ‘COMSUPPORT’ and Unit Fee Assessment Rate records have been defined
• When Charge Method CRPOINT/EFSTL then set the Discipline Band(11040).

Validations for Cohort Unit Fee Assessment Rates include:

• Cohort Unit Fee Assessment Rates can only be defined when the System Fee Type is COMSUPPORT or TUITION
• That the Unit or Unit Version is unique across all Cohort Unit Fee Assessment Rate records with parent Cohort Fee Assessment Rate records defined at the same FTCI/FCFL level with the same DEST Cohort (Govt Cohort Year, Course Code, Version Number)
• That the Unit has at least one ACTIVE Unit Version
• That there is only one Cohort Unit Fee Assessment Rate record matching the nominated criteria
• That the parent Cohort Fee Assessment Rate has not been Logically Deleted
• The System Fee Trigger Category of the Fee Type must be UNIT
• Produce a warning that the Order of Precedence must be specified at the Cohort Fee Assessment Rate level if the values specified are not mutually exclusive
• Provide a warning message if a Unit Offering Option does not exist for the Unit and Unit Version
• If Version Number is specified, the Unit Version must have a status of ACTIVE or PLANNED
• Produce a warning if the Unit has no ACTIVE Unit Versions
• If the Version Number is not specified and it is specified for a Cohort Unit Fee Assessment Rate at the same FTCI/FCFL level with the same Unit Code then return an error that the Version Number must be specified
• If the Version Number is specified and it is not specified for a Cohort Unit Fee Assessment Rate at the same FTCI/FCFL level with the same Unit Code then return an error that the Version Number cannot be specified
• Cohort Unit Fee Assessment Rate records cannot be defined when the parent Cohort Fee Assessment Rate record has the Government HECS Contribution Band (Discipline Band) specified.

The Fee Calendar Instance block identifies the Fee Period and level for which the rate or rates are relevant for the selected fee. If the Fee Category field is blank, the rate data is operating at FTCI level, but with a category shown, the data operates at FCFL level.

The Currency is displayed if available in the calling form. If not shown, the local currency applies to any rate recorded here, and can be found in the Maintain International Currency Codes form, FINF1410.

The Charge Method indicated the kind of element involved in the calculation. For example, if the Charge Method is CRPOINT, the rate applies per Credit Point.

Rules/Notes:

The Ceremony and Ceremony Round fields are disabled when the Charge Method is AWARD and the Fee Type is Graduation.

The Charge Rate defined in this form is the rate per element used in the calculation whose rule is given in the calling form. An element may be a Credit Point, a Unit, or an EFTSL value, depending on the Charge Method stipulated for the fee. For fees with a Charge Method of FLATRATE, the element value is always 1.

Fees with a System Fee Type of TUITION or OTHER may have rates that vary according to permutations of Course Code, Version Number, Location Code, Attendance Type, Attendance Mode, Rule, Unit, Unit Version, Unit Location and Class. When any of these attributes are used to define a rate, and the attributes are not mutually exclusive, an order of precedence must be given - a rate with the precedence number 1 will be used in preference to one with the precedence number 2, where both might apply. Unit Assessment Rates must have a higher order of precedence than course rates.

A TUITION rate can combine elements from both course attributes or Govt Student Status characteristics.

Where a record with identical criteria but a different rate is required for use against an element range (see FINF2852), the rate for use against a range should have an order of precedence of lower priority than the corresponding normal rate. Rates specifically for element range use are usually flat rates.

For a discussion of the implications of using these Course attributes, Unit attributes, Cohorts and Government classifications, see the Rates section in Special Topics.

The Cohort Details button is only displayed when a rate has been defined for a Cohort of students. The Cohort Description pop-up form gives the rule and the explanation for the Rule that is defined. See GENF1000 for Cohort rules.

The Unit Details button is dynamic and it will only be displayed when the System Fee Trigger Category is UNIT. The button will display [+] when a rate has been defined for a Unit and/or Unit Version, Unit Location and/or Class in the Unit Fee Assessment pop-up form.

Rates can be logically deleted. If they are, any dependent element range rates are also logically deleted. A Deletion Date is supplied by the System. To see rates that have been logically deleted, select the Include deleted rates check box and re-query.

Rules/Notes:

Locations available here have a System Location Type of CAMPUS.

Location Codes are specified in the Organisational Structure Subsystem (ORGF0131).

Course/Unit Code, Version Number, Attendance Mode, Attendance Type, Unit Location, Unit Class are specified in the Course Structure & Planning Subsystem (CRSF1210, CRSF1160, CRSF1170, CRSF2210, CRSF2500).

Rules are specified in Maintain Cohorts (GENF1000).

Available Govt Student Statuses are listed in Maintain Government Student Status, ENRF0161.

Fees with an OTHER System Fee Type can only use course attributes.

Fees with an INSTITUTN System Fee Trigger Category cannot use the Course/Unit Code and Version Number attributes.

Unit Assessment Rates are only applicable for fees with a UNIT System Fee Trigger Category and Charge Method of PERUNIT, EFTSL or CRPOINT.

The Assessment Routine either derives a student's Location, Attendance Type and Attendance Mode for a Course Attempt from an examination of Enrolled Units in the relevant Fee Period, or uses the attributes nominated by the student at the time of admission or unconfirmed enrolment (see Derived versus nominated attributes in Special Topics). In determining applicable Charge Rates, course attributes in this form are matched to

• Nominated Student Course Attempt attributes where the assessment is predictive (the student is not currently enrolled for the Fee Calendar Instance concerned)
• Derived Student Course Attempt attributes for enrolled students

In some circumstances, rates given here affect individual assessment contracts with a student. See documentation in the Maintain Contract Fee Assessment Rates form (FINF2900) for details.

Logically deleted rates are not rolled over. However, rates are not re-numbered to take account of deletions.

Rules/Notes:

Deleting Records

When a deletion attempt is made on a Fee Assessment Rate record a pop-up is displayed to ask the user “Do you wish to commit the deletion of Fee Assessment Rate <rate number>?”. The options “Yes” and “No” are provided. If “Yes” is selected then the child records for the Fee Assessment Rate block, Element Ranges and Unit Fee Assessment Rates, are deleted and then the Fee Assessment Rate record is also deleted.

Similar logic applies for Cohort Fee Assessment Rates. When an attempt to delete a Cohort Fee Assessment Rate is made then a pop-up display the following text: “Do you wish to commit the deletion of Cohort Fee Assessment Rate <rate number>?”. Two options are displayed on the pop-up, “Yes” and “No”. If “Yes” is selected then child Cohort Unit Fee Assessment Rate (COHORT_UNIT_FEE_ASS_RATE) records is deleted and the parent Cohort Fee Assessment Rate (COHORT_FEE_ASS_RATE) record is also deleted.

Note that in the case of Cohort Unit Fee Assessment Rates, Element Range records are not deleted because they do not apply for Cohort Fee Assessment Rates. If “No” is selected then the Cohort Fee Assessment Rate record is not deleted and no child records are deleted.

Function FINP_DEL_CHRTUFAR, is created to delete the Cohort Unit Fee Assessment Rate records. The logic of the this function is similar to the function to delete Unit Fee Assessment Rate records, FINP_DEL_UFAR. This function will only be called at the form level to be consistent with the deletion of Fee Assessment Rate records.

Assigning discipline bands to fee types

It is recommended that the existing discipline bands of '1', '2' and '3' are not used for new fee types, especially system fee types of COMSUPPORT. Assigning an existing band to a new fee type may result in an incorrect fee assessment.