Purpose

To allow the creation and maintenance of Government attendance modes in accordance with the Documentation for the Higher Education Student Collection

Subsystem

Statistics

Structure

Single Block

Government Attendance Mode

Image

Government Attendance Mode

Explanation

Universities are required to report to government statistics concerning courses offered and enrolments in courses. These statistics include the attendance mode of each enrolled student. This is recorded as the Government Attendance Mode (element 329) specified in the Data Dictionary of the DEST manual. Where a set of institution defined attendance modes has been defined (CRSF1160), each must be mapped to a particular Government attendance mode.

Examples

Code

Meaning

Definition

1

Internal

• all units of study for which the student is enrolled are undertaken through attendance at the institution on a regular basis

2

External

all units of study for which the student is enrolled involve special arrangements whereby lesson materials, assignments, etc. are delivered to the student, and any associated attendance at the institution is of an incidental, irregular, special or voluntary nature.

3

Multi-modal

at least one unit of study is undertaken on an internal mode of attendance and at least one unit of study is undertaken on an external mode of attendance.

To create a new Government attendance mode record using the Maintain Government Attendance Modes form:

1. Enter Insert Mode.
2. Enter the new DEST code in the Govt Attendance Mode field of a blank record.
3. Enter the corresponding description for the DEST code in the Description field.
4. Save.

To delete a Government attendance mode record using the Maintain Government Attendance Modes form:

1. Find the record to be deleted.
2. Locate the cursor in the record to be deleted.
3. Delete record.
4. Save.

• If a Government attendance mode has been assigned to a institution defined attendance mode, it cannot be deleted. It can be closed, preventing any further use, by selecting the Closed check box.

To modify a Government attendance mode record using the Maintain Government Attendance Modes form:

1. Find the record to be modified.
2. Modify the record as required.
3. Save.

• A Government attendance mode should only be modified where the change is to correct an incorrectly entered description. A new Government attendance mode should normally be created, in accordance with DEST specifications.
• A Government attendance mode can be closed, preventing any further use, by selecting the Closed check box.

Changes within this form will have the following notable effects:

• Adding a Government attendance mode permits its use in the definition of an institution defined attendance mode and hence for DEST statistical reporting.