Organisational Unit Addresses

Maintain Organisational Unit Addresses - ORGF0142

Purpose To allow the creation and maintenance of organisational unit addresses

Subsystem Organisational Structure

Structure Two Blocks Organisational Unit
Organisational Address

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Organisational Unit

Explanation

This form is accessed by navigation button from the Maintain Organisational Units (ORGF0141) form.
This is the context block giving details of the organisational unit for which an address or addresses are to be created or maintained in the block below.
Inquiries cannot be made in this form - to inquire on an address for a different organisational unit, return to ORGF0141 and select the unit there.

Example

Organisational Address

Explanation

One or more addresses, each of a different type and start date, may be recorded for a organisational unit. The content and layout of the address details are determined for each address type in the Maintain Address Type (ORGF0116) form. ORGF0116 also permits address types to be nominated as correspondence addresses. When a 'correspondence' address type is selected in this block, the word CORRESPONDENCE is displayed in red text above the address details.

Example

An organisational unit could have a physical address and a postal address.

To create a new organisational unit address using the Maintain Organisational Unit Addresses form:

In Insert mode:

Select the appropriate address type from the list of values (or key a valid value).
Enter the effective starting date for the new address in the Start Date field.
Enter the last date on which this address will be/was effective in the End date field. (optional)
Enter the name of a contact person at this address in the Contact Person field. (optional)
Enter the address in the appropriate fields as required by the address type configuration.
Enter other details (e.g. phone numbers, fax numbers) in the appropriate fields, as required by the address type configuration.
Save.
To add more addresses for this location, repeat steps 1 to 7.
Rules:

For each address type, an institution specifies:

the address configuration
the labels used for fields
whether a field entry is optional or mandatory
whether uppercase is used.

Only one address of each address type can be effective at any point in time.
Only one address of each address type can have no end date set.
Only one correspondence address can be effective at any point in time.

To modify an organisational unit address record using the Maintain Organisational Addresses form:

Find the record to be modified.
Modify the record as required.
Save.
Rules:

Whilst address records can be modified, it may be preferable (unless the modification is to correct an incorrectly keyed address) to end date them in order to maintain a history of addresses.

To delete an organisational unit address record using the Maintain Organisational Addresses form:

Find the address record to be deleted.
Locate the cursor in the record to be deleted.
Delete record.
Save.
Rules:

Whilst address records can be deleted, it may be preferable to end date them in order to maintain a history of addresses.

Changes within this form will have the following notable effects:

Purpose	To allow the creation and maintenance of organisational unit addresses
Subsystem	Organisational Structure
Structure	Two Blocks	Organisational Unit Organisational Address
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To create a new organisational unit address using the Maintain Organisational Unit Addresses form:
In Insert mode: Select the appropriate address type from the list of values (or key a valid value). Enter the effective starting date for the new address in the Start Date field. Enter the last date on which this address will be/was effective in the End date field. (optional) Enter the name of a contact person at this address in the Contact Person field. (optional) Enter the address in the appropriate fields as required by the address type configuration. Enter other details (e.g. phone numbers, fax numbers) in the appropriate fields, as required by the address type configuration. Save. To add more addresses for this location, repeat steps 1 to 7.	Rules: For each address type, an institution specifies: the address configuration the labels used for fields whether a field entry is optional or mandatory whether uppercase is used. Only one address of each address type can be effective at any point in time. Only one address of each address type can have no end date set. Only one correspondence address can be effective at any point in time.
To modify an organisational unit address record using the Maintain Organisational Addresses form:
Find the record to be modified. Modify the record as required. Save.	Rules: Whilst address records can be modified, it may be preferable (unless the modification is to correct an incorrectly keyed address) to end date them in order to maintain a history of addresses.
To delete an organisational unit address record using the Maintain Organisational Addresses form:
Find the address record to be deleted. Locate the cursor in the record to be deleted. Delete record. Save.	Rules: Whilst address records can be deleted, it may be preferable to end date them in order to maintain a history of addresses.