Location Addresses

Maintain Location Addresses - ORGF0132

Purpose To allow the creation and maintenance of location addresses

Subsystem Organisational Structure

Structure Two Blocks Location
Location Address

Image

Location

Explanation

This form is accessed by navigation button from the Maintain Locations (ORGF0131) form.
This is the context block giving details of the location for which an address or addresses are to be created or maintained in the block below.
Inquiries cannot be made in this form - to inquire on an address for a different location, return to ORGF0131 and select the location there.

Example

Location Address

Explanation

One or more addresses, each of a different type and start date, may be recorded for a location. The content and layout of the address details are determined for each address type in the Maintain Address Type (ORGF0116) form. ORGF0116 also permits address types to be nominated as correspondence addresses. When a 'correspondence' address type is selected in this block, the word CORRESPONDENCE is displayed in red text above the address details.

Example

A location could have a physical address and a postal address.

To create a new location address using the Maintain Location Addresses form:

In Insert mode:

Select the appropriate address type from the list of values (or key a valid value).
Enter the effective starting date for the new address in the Start Date field.
Enter the last date on which this address will be/was effective in the End date field. (optional)
Enter the name of a contact person at this address in the Contact Person field. (optional)
Enter the address in the appropriate fields as required by the address type configuration.
Enter other details (e.g. phone numbers, fax numbers) in the appropriate fields, as required by the address type configuration.
Save.
To add more addresses for this location, repeat steps 1 to 7.
Rules:

For each address type, an individual institution specifies:

the address configuration
the labels used for fields
whether a field entry is optional or mandatory
whether uppercase is used.

Only one address of each address type can be effective at any point in time.
Only one address of each address type can have no end date set.
Only one correspondence address can be effective at any point in time.

To modify a location address record using the Maintain Location Addresses form:

Find the record to be modified.
Modify the record as required.
Save.
Rules:

Whilst address records can be modified, it may be preferable (unless the modification is to correct an incorrectly keyed address) to end date them in order to maintain a history of addresses.

To delete a location address using the Maintain Location Addresses form:

Find the address record to be deleted.
Locate the cursor in the record to be deleted.
Delete record.
Save.
Rules:

Whilst address records can be deleted, it may be preferable to end date them in order to maintain a history of addresses.

Changes within this form will have the following notable effects:

Purpose	To allow the creation and maintenance of location addresses
Subsystem	Organisational Structure
Structure	Two Blocks	Location Location Address
Image

To create a new location address using the Maintain Location Addresses form:
In Insert mode: Select the appropriate address type from the list of values (or key a valid value). Enter the effective starting date for the new address in the Start Date field. Enter the last date on which this address will be/was effective in the End date field. (optional) Enter the name of a contact person at this address in the Contact Person field. (optional) Enter the address in the appropriate fields as required by the address type configuration. Enter other details (e.g. phone numbers, fax numbers) in the appropriate fields, as required by the address type configuration. Save. To add more addresses for this location, repeat steps 1 to 7.	Rules: For each address type, an individual institution specifies: the address configuration the labels used for fields whether a field entry is optional or mandatory whether uppercase is used. Only one address of each address type can be effective at any point in time. Only one address of each address type can have no end date set. Only one correspondence address can be effective at any point in time.
To modify a location address record using the Maintain Location Addresses form:
Find the record to be modified. Modify the record as required. Save.	Rules: Whilst address records can be modified, it may be preferable (unless the modification is to correct an incorrectly keyed address) to end date them in order to maintain a history of addresses.
To delete a location address using the Maintain Location Addresses form:
Find the address record to be deleted. Locate the cursor in the record to be deleted. Delete record. Save.	Rules: Whilst address records can be deleted, it may be preferable to end date them in order to maintain a history of addresses.