Subsystem

Student Finance

Purpose

Used to review fee category data for correctness and as a source of reference information. It can also be used in conjunction with the Fee Type Validation report (FINR0321) to assist with the establishment and maintenance of fees. 

Normally Run By

 Fees administrator

Anticipated Frequency

 Prior to the commencement of each fee assessment period

Parameter Sample

Report Sample

Related/Dependent Jobs

Normally run in conjunction with the Fee Type Validation report (FINR0321) 

Run Details

FINR0322 may be run in immediate mode or in batch mode through the Job Control & Scheduling subsystem.

When used initially to check that fee categories and related data is complete and correct, this report would generally be run after a fee category has been set up. If details reported are incorrect, they should be rectified to reduce the risk of charging students incorrectly.

Once the correction cycle is complete, the report can be run at any time to obtain a reference copy. It gives information about fee categories such as fee liabilities, schedules and triggers.

When run in conjunction with FINR0321, the two reports will provide a complete picture of a fee category.

Report Parameters

For information about system (or control) parameters, see All About Standard Reports. 

Report parameters

A financial period must be supplied. Select this from the list of values or accept the default of the current financial calendar instance.

Select or enter a fee assessment period, fee category and/or fee type, or alternatively accept the default of all values (%) for these three parameters.

If a fee period is selected, it is validated as being subordinate to the selected financial period. A fee category and fee type, if selected, are checked as available within a selected fee period.

The Include Schedules? parameter defaults to 'Yes'. If this default is accepted, the details of any schedules will be reported. Select 'No' if schedule details are not required.

The Include Unit Fee Assessment Rates? parameter defaults to 'Yes'. If this default is accepted, unit fee assessment rates will be reported. Select 'No' if unit fee details are not required.

Report(s)

Fee Category Validation Report

NOTE: When this report is read online, some information messages display in red - these are termed 'lamps'.

For each selected fee category, the report displays the fee category information as defined in Maintain Fee Categories (FINF2800).

Subsequent information is displayed in the following order:

• Schedule information (at FCCI - fee category calendar instance level), if the appropriate parameter is selected.

For specific fees, a schedule at this level is overridden by a schedule at the fee type or fee liability level, should one exist. Where relevant, a lamp indicates that, for this category, EXCEPTIONS EXIST AT …. (FTCI, FCFL, FTCI & FCFL, as appropriate).

• Fee category fee liability information. For each item, a lamp indicates whether it is established at fee type (FTCI) or fee liability (FCFL) level.

For each fee liability:

• Schedule information (at FCFL - fee category fee liability level), if the appropriate parameter is selected.

Data is only shown here if, for this fee liability, the category level schedule is overridden. FTCI OVERRIDES FCCI indicates that the schedule information shown is established at fee type level, while FCFL OVERRIDES FCCI indicates that it is established at fee liability level.

(NOT ESTABLISHED indicates either that the FCCI schedule already reported is in effect, or that no schedule has been established at any level.)

• Unit Fee Assessment Rates if the appropriate parameter is selected.
• Fee calculations – data can be established at fee type or fee liability level.
• Fee triggers – these can only be defined at fee liability (FCFL) level.

If a particular fee type was specified in the parameter form, then only the information related to this fee category fee liability is displayed. Information relating to other fee liabilities of the fee category is NOT displayed.

HECS and institution-wide schedule and calculation data must always be established at fee type (FTCI) level.

Report lamps/messages

If information has not been specified for a heading within the report, NOT ESTABLISHED indicates that there is none at this level, while NONE DEFINED is used where triggers have not been assigned.

The lamp DEFINED AT FTCI may be shown for schedule, calculation and rate information.. For HECS and institution-wide data the message will be shown even if data has not been established at fee type level, since establishment at that level is a requirement.

Sorting

The information is sorted by fee category and within each fee category by fee period. If the fee period is not specified in the parameter collection, and the fee category has an instance in more than one fee period, all the information for the first fee period is presented, followed by the fee category details for the next fee period. The next fee category is then reported.